As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Departments of Neurological Surgery and Neurology has an outstanding opportunity for a Finance Manager. The purpose of our administrative team is to deliver a reliable, trusted administrative infrastructure, allowing our department to excel in clinical, research, and education initiatives to advance the future of the neurosciences and its vision is to succeed in propelling our departments to national renown for their work in furthering the neurosciences. In our work we value: Inclusion, Equity, Integrity, Accountability, and Personal Drive.
Budget Management 30% •Manage, forecast, project, and apply operating sources and uses of all nonclinical and non-research budgets, recommending adjustments to control budget variances and ensure prudent financial management. •Research and prepare final reports for Department leadership, School of Medicine, and UW Medicine Offices; independently execute METER reports, collect, analyze and synthesize data; make recommendations to ensure the financial stability of all budgets. •Develop, assign, and monitor annual budgets for the residency programs and other programs in the departments. •Manage the contractual services for the professional sports team (NHL Kraken and NFL Seahawks), SCH and the VA contracts for clinical faculty and services. •Manage the department’s process and response to records requests related to financial activities; ensure departmental compliance with University and departmental policies and procedures as well as guidelines from federal and state government; lead all responses to audit requests.
Financial Analysis 20% •Using accounting and comparative analysis principles, prepare reports and financial statements for all department budgets. •Perform comparative analyses to develop, implement, and manage centralized tracking mechanisms to monitor and report on the status of all central department budgets. •Provide independent advising, training, reconciliation, budgeting, analysis and reporting services to the Vice-Chairs with for all department budgets.
Payroll Management 20% •Oversee the interfaces between payroll, HR, and other financial transactions in Workday and SoM payroll systems; verify and approve all departmental payroll records. •Manage all compensation structures, policies, and procedures; lead the finance team in processing and monitoring changes in compensation and distributions; oversee funding and management of physician allotment funds
Strategic Planning and Process Improvement 15% •Facilitate efficient and creative workflow improvements to develop and implement process improvements that align with departments' overall financial and business missions and the UW FIT initiatives. •Recognize, develop, and implement systems and processes that will ensure efficient and accurate delivery of accurate services. •Is an active liaison and represents the departments with the implementation of UWFT change management initiatives and proactively identifies barriers to workflows and proposes innovative solutions. •Ensure the overall structure and financial workflows of the departments remain efficient and compliant with UW, State, and Federal policies; ensure all standard operating procedures are documented and updated timely. •Actively manage the departments’ finances to key performance metrics and collect and report on qualitative data to evaluate progress and improvement initiatives.
Staff Management and Leadership 10% •Directly manage and supervise the day-to-day work of 3.0 FTE classified staff and hourly staff for the fiscal/research business unit. Is responsible for merit eligibility, performance reviews, performance management, and corrective action. •Develop job descriptions, oversee recruitment, orientation, and training, workflow management, schedules, and ensure compliance across all UW and federal HR policies and procedures. •Provide training to new faculty, staff, and trainees as it relates to services related to finance and compliance •Leads, builds and maintains strong working relationships with department faculty, staff, residents, central UW financial offices, and outside vendors and institutions. •Represents the Departments with the centralized UWFT initiatives and staff; ensures transactions on behalf of the department are executed proactivity; makes+15+ recommendations for the improvement of workflows and business relationships.
Other Duties As Assigned 5%
The minimum level of education required: Bachelor's degree in business, finance or other related field.
The minimum level of experience required: •At least three years of financial management, accounting, and/or payroll experience. •Previous experience and knowledge of lean process improvement practices (six sigma lean) •Excellent office computer skills including MS Word, Excel, and willingness to learn other applications/programs as necessary •Strong and creative problem solving skills •Ability to quickly analyze and prioritize multiple competing demands, work well under pressure and meet deadlines. •Excellent written and oral communication skills. •Proven accuracy and attention to detail. •Self-motivated and able to work independently, as well as collaboratively •Demonstrated experience and success in budget forecasting, development, and reporting
Other Qualifications: •Demonstrated experience and success with lean process improvement and methodologies •Above average knowledge of Workday and ability to navigate workflows and processes •Proven history of leading successful teams and solving complex issues and demands
Working Conditions •The typical work schedule is 8a to 5p, M-F, but is not always fixed and the workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary. •This position requires up to 3 days of on-site work each week at one of the department’s clinical locations (HMC, UWMC, SCH). The number of days of on-site work each week is subject to change with department needs and the health recommendations from the UW.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.