This position performs highly responsible technical, professional, financial, and administrative work implementing, coordinating, and managing the day-to-day and long-range financial activities of the City. Oversees the Finance, and Utility Customer Service Departments. Assures that citizen complaints and inquiries within areas of responsibility are resolved with professional tact and courtesy.
ESSENTIAL JOB FUNCTIONS
Provides technical supervision to Finance, and Utility Customer Service Department personnel, checks work, and resolves problems.
Manages the cash position of the City.
Prepares investment portfolio and reviews investments periodically for purchase and sales.
Prepares revenue and expenditure estimates, projections, and financial analysis for planning purposes.
Sets up and maintains funds and accounts, prepares journal entries, identifies, and corrects errors, and reviews balance sheets, revenue, and expenditure reports.
Determines if budgeted line items are correctly used and reviews fund disbursements to determine completeness, accuracy, and timeliness.
Prepares analysis of miscellaneous accounts receivable.
Reviews purchase orders and invoices for payment.
Makes investments with FSBA and other banking institutions.
Maintains records on Interlocal Agreement Funds and FEMA Funds and works with outside agencies on reporting of these funds.
Coordinates the Annual Audit, prepares necessary paperwork, and prepares letter addressing audit findings.
Submits quarterly financial statements to Council and Department Heads.
Maintains financial records for all restricted and unrestricted cash investments.
Serves as Chief Budget Officer per adopted Budget Procedures, attends budget preparation workshops, and prepares budget requests and budget amendments.
Compiles Annual Budget and 5-Year Capital Improvement Plan.
Prepares annual letter to Auditor General addressing audit findings, if any.
Prepares annual Financial Report to the State Department of Banking and Finance.
Prepares CAFR for submission to GFOA if it is submitted for an award.
Attends management staff and Council meetings as necessary to answer questions concerning written recommendations and reports.
Participates in the formulation and execution of financial policies.
Meets with auditors, engineers, economists, attorneys, insurance agents, computer programmers, bond consultants, underwriters, and other professionals, as well as continuous interfacing with department heads.
Co-represents the City on bond pre-closings and closings.
Prepares reports as required by Investment Policy.
Assists in handling bond indebtedness matters and maintains sinking fund accounts per bond/loan covenants.
Prepares and presents charge-off recommendations to Council.
Works with local banks on banking matters.
Serves on various committees as assigned.
Makes recommendation for fee structure for utility deposits and other utility charges and works with City Manager on establishing utility rates.
Reviews purchasing procedures with other departments.
Develops informational brochures for utility customers.
Works with Department Heads on construction projects.
Conducts research, gathers information, analyzes problems, prepares various reports, and makes recommendations to the City Manager.
Maintains payment records on Developer's Agreements.
May be required to return to work to assist with emergency management preparation response and/or recovery activities.
Performs other related duties as assigned.
Licenses or Certifications:
Certified Public Accountant License (CPA) is required; Possession of a valid Class "E" Florida Drivers License and compliance with vehicle use policy requirements, Section 8.15(c) in the City's Personnel Manual.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
The City has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
The City of Green Cove Springs, FL commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law.
Green Cove Springs is a city located along the west bank of the historic St. Johns River and since 1871 has served as the County Seat of Government for Clay County, Florida. The current population estimate is 8,313 as of July 2018 based on information from the United States Census Bureau.