The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
African and African American Studies (AAAS) promotes an understanding of how history informs the present and inspires an engagement with the past to collectively dream a more just and equitable future. Our faculty, staff, and students value the interrelated nature of the personal and the political and aim to create a community that allows for intellectual and personal flourishing.
AAAS is the first ethnic studies program developed at Stanford University and the first African and African American Studies program at a private institution in the U.S. In February of 2020, the Provost announced that AAAS would be departmentalized and a subcommittee was formed with the task of developing the details of our soon to be department. More information about AAAS can be found on our website at https://aaas.stanford.edu
AAAS is seeking an experienced, motivated, and team-oriented individual to lead the Program's day-to-day operations and administrative functions. The Finance & Administrative Manager must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to program administration - the ability to translate this information into operational successes will be critical.
Reporting to the Faculty Director and in collaboration with the Associate Director, the Finance and Administrative Manager is responsible for short- and long-range planning and operational functions, including oversight of finance, faculty affairs, student services, human resources, and programming/events, research administration, facilities, IT support, and health and safety. In particular, the Finance & Administrative Manager will:
Manages all fiscal operations for AAAS, including managing annual strategic budget planning and producing detailed project budgets for the coming year; analyzing quarterly variance reports and developing forecasts; and developing and managing effective budget control, reporting and planning processes; anticipating and identifying potential budgetary problems and recommending appropriate courses of action to program leadership.
Manages all human resources activities, including the hiring process for non-academic and academic staff and oversees all aspects of the program's HR transactions.
Develops and coordinates event and program budgets, logistics, and publicity; and ensures appropriate staffing support for events and programs and oversees events and programs, as needed.
Assist with internal and external communications for the program.
Assist with student services for the program, including the postdoc appointment process and events related to student recruitment and engagement.
Works with the Faculty Director and Associate Director to supervise, mentor, and develop the Program's full-time and temporary administrative staff and requires strong organizational and management skills.
Ensures compliance with all school and university policies and procedures related to operations, personnel, events, and program management.
This is a 100% FTE, continuing position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Please submit a resume and a cover letter highlighting your past experiences with Black studies, community organizations, non-profit organizations, or other marginalized communities for consideration. Thank you for considering employment opportunities with the School of Humanities and Sciences.
In this role, you will:
Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function.
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
May direct staff to perform various tasks and assignments. May also supervise staff.
To be successful in this role, you will bring:
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. A degree in Black studies or a related field highly preferred.
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
In addition, preferred requirements include:
Ideal candidates will have an understanding of intersectionality and critical awareness of systemic oppression as it relates to the experiences of diverse student populations
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Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?