23-05 Assistant Payroll Manager (Manager 180) - Finance and Administration
West Chester University of Pennsylvania
Location: West Chester, Pennsylvania
Higher Education Institution
Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Payrollteam invites applicants for the position of Assistant Payroll Manager.
West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.
The West Chester University Payroll Office is a dedicated team of professionals committed to paying university employees on-time and accurately, providing university employees with reliable, responsive, and timely customer service, retaining knowledgeable staff who understand payroll processes from start to finish, utilizing technology effectively in the operation of the payroll function and supporting the University in its efforts to achieve its mission.
Reporting to the Payroll Manager, the Assistant Payroll Manager is responsible for assisting to ensure that the Payroll Office fulfills its obligations to the campus including meeting payroll processing deadlines, payment and data accuracy, and responsiveness to campus inquiries and needs. The Assistant Payroll Manager plays a key role in supervising the student employee hiring process; ensuring compliance with federal and state required hiring documentation; and ensures the administration of the payroll system and integration into other technology systems while managing a staff of three data entry representatives.
The ideal candidate is a creative problem solver who can work independently to organize work and set priorities to meet deadline driven critical assignments while providing excellent customer service.
Manage three fiscal technicians to conduct the payroll processing to ensure the bi-weekly completion of payroll and exception pay for over 1,700 staff and faculty in six categories/bargaining units with minimum errors
Manage the hiring process for over 1,200 student employees as well as ensuring the completion of their payroll with minimum errors
Maintain an understanding of the collective bargaining agreements and tax regulations and ensure that the payroll team has sufficient understanding of these items to effectively administrate the payroll
Manage the performance of the three fiscal technicians in areas such as payroll processing, customer service, change management, system knowledge and training, documentation of procedures, and automation and process improvements
Assist in training staff on new and expanded services as well as on the capabilities of the SAP and PeopleSoft systems
Document procedures and cross-train staff to ensure no disruption to payroll processing when staff are on vacation or when turnover occurs
Work with campus partners, including timekeepers, involved in any way with payroll to ensure the proper accounting of payroll by sharing knowledge, best practices, and changes in pay or pay services; works with partners, including timekeepers, to improve the effectiveness of processes necessary to produce accurate and timely pay to employees; and provides management reports and reconciliation reports required by campus partners and provides training for self-service reporting for campus partners
Assist in planning future payroll services and strategies to achieve them with a goal of streamlining and automation wherever possible for more efficient and effective processes
Work with WCU Information Technology & Services, F&BS Business Systems or with technology available to the Payroll team to create and maintain electronic forms and processes to enhance efficiency and accuracy for the Payroll team while also communicating with Human Resources
Assist in providing information and records for various federal, state, and audit purposes; verifies all data entered for faculty assignments, salaries and special payments; and provides retirement calculation for SERS/SPERS service and salary records
Work closely with Human Resources, Budget, and Accounting to ensure required recordkeeping for employee personnel files
Support Human Resources as needed with employment verifications, unemployment reporting, benefit deductions/retirement contributions as well as senior lists for bargaining units; partners on process improvements; and partners on customer service initiatives
Coordinate and supervise leave reporting, check distribution, processing tax codes, tax forms and W-2 information including reissuance of W-2s, unemployment compensation inquiries and paperwork
Prepare disability salary worksheets and other payroll related queries, surveys and salary verifications
Use existing ad hoc reports and create new reports to meet the ongoing and emerging data needs of the department and university
Work with employees and PASSHE Payroll to collect outstanding monies owed to the university as a result of an overpayment, system error, or benefits billing error and works with Accounting to reconcile outstanding balances
Three years of payroll work experience
One year of supervisory or leadership experience
Experience with payroll processing in an ERP environment
Ask about opportunities to work from home and alternate work schedules.
The salary range for this position is $67,686 to $77,354.
Applicants must successfully complete the interview process to be considered as a finalist.
Developing and sustaining a diverse faculty and staff advances WCU’s educational mission and strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.
West Chester University (WCU) of Pennsylvania is among the top regional comprehensive public universities in the nation, serving more than 17,500 students at the undergraduate and graduate levels with a national reputation for excellence, value, and student success. Founded in 1871 as an institute for teacher preparation, West Chester offers more than 118 undergraduate and 103 graduate programs in more than 50 fields of study. In addition to the main campus in West Chester, the University offers programs through its graduate center, the Philadelphia campus, and online. Five colleges and two schools comprise the University: Colleges of Arts and Humanities, Business and Public Management, Education and Social Work, Health Sciences, and the Sciences and Mathematics, as well as the School of Music, and the School of Interdisciplinary and Graduate Studies. Located in Chester County (25 miles from downtown Philadelphia) the area combines the best of enjoyable daily living with easy access to the full spectrum of country and city attractions. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.