General summary/purpose:

The Senior Director of Finance and Administration for Johns Hopkins Public Safety (JHPS) will be responsible for leading the finance, and support functions of JHPS. JHPS is an organization that covers an extensive variety of institution-wide activities and is responsible for the oversight of security operations and investigations on the campuses of Johns Hopkins University and Johns Hopkins Medicine. Services include building security/control, patrol, walking & driving escorts, the blue light phones, and bike registration among others.

This position will report directly to the Vice President for Public Safety, with a secondary reporting line to the Senior Director of Finance & Administration for University Administration. The Senior Director is a key member of the leadership team of the office of the Vice President of JHPS, providing overall direction and leadership for financial and business process operations in the following areas: finance, administration, logistics, HR, IT and contract administration.

The Senior Director will be responsible for financial planning and analysis required of JHPS to support and inform strategic decisions for the department. The finances of JHPS are complex with a variety of funding sources with various cost drivers from its widespread responsibilities and overall operations.

This position will monitor personnel issues within JHPS in collaboration with the Director of HR for Public Safety (HR JHU/JHM report with a dotted line to the Senior Director). This includes confirming that HR administration operations are well executed, managing headcount and monitoring efficiencies and financial performance, and tracking of vacancy management and recruitment efforts.

This position will monitor the work of the Director of IT for Public Safety (IT@JH central report with a dotted line to the Senior Director) who leads the strategy, implementation, and operations relating to JHPS enterprise-wide applications. This role ensures that JHPS is aligned with IT@JH strategic goals and has the proper processes, systems, and technologies to optimize JHPS's information technology environment and to realize the full potential of ongoing investments in IT systems and services.

The position will supervise the Director of Logistics who oversees and manages the enterprise-wide Johns Hopkins Public Safety logistics and supply program, including the procurement, assignment, tracking, maintenance, and replacement of all equipment and supplies. Provides support to all Johns Hopkins campuses, hospitals, and other locations to ensure 24/7 public safety and security operations have the necessary equipment and resources needed to function efficiently and effectively 24/7.

This position will supervise the Contract Administrator responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase or sale of goods or services, such as equipment, materials, supplies, staffing or products. The position handles contract administration over their entire life cycle (beginning to end), including review of commercial and legal terms.

This leader will work diligently to significantly improve financial planning, administration, and personnel management of JHPS while at the same time lead efforts to improve the efficiency and effectiveness of several aspects of JHPS operations. This includes the development of critical operational and financial policies, systems, reports and initiatives essential to driving a sustainable business model for the function. They will lead a team of 7 direct and indirect reports.

Specific Duties & Responsibilities:

• Oversee budgets and financial reporting for JHPS. This includes oversight and strategic management of the preparation of the monthly financial statements for JHPS, the annual operating and capital budget and five-year plan for JHPS, quarterly projections, and annual fiscal year close for JHPS. Monitor and track multiple sources of revenue including general fund operating resources as well as, philanthropic funds, project fees, service center funds, lease rebates, and other capital funding.

• Evaluate and enhance JHPS resources, cost allocation, administrative operations, and human resources practices to achieve improved equity, efficiency, transparency, and continuous improvement as well as to fund strategic goals and priorities. Advise the Vice President for Public Safety on the allocation of funding, hiring plans, annual planning activities, and cost management strategies. Evaluate and make recommendations for operational efficiencies across areas of oversight (finance, administration, logistics, contract management, HR, and IT) and leverage solutions around system management and technology that support overall JHPS operations.

• Develop and implement robust analytical tools and dashboards to measure and improve the efficiency and effectiveness of financial performance and other key operational functions. Ensure JHPS has key metrics of performance available to support operational and strategic decision-making.

• Additionally, the position must oversee the maintenance and continuous enhancement of effective and efficient information and data systems supporting JHPS operations. This includes ensuring the proper documentation of standards and review of system processing procedures to ensure security, continuity of operations, and quality assurance of output.

• Identify and authorize necessary JHU and JHHS system changes/enhancements. Coordinate with the Public Safety Human Resources Director to ensure JHPS implements and models good human capital practices, especially in the areas of performance management, engagement, professional development, compensation administration, and talent acquisition. Adapt practices and methods of operations for JHPS employees that are both union and non-union.

• Provide leadership and management to JHPS departmental financial and operational leaders ensuring adherence to all applicable policies, practices, and procedures, and consistency across the function. Create and maintain a sound financial environment, which includes good business practices. Ensure that JHPS successfully implements new and innovative financial analyses and administrative strategies to maximize all resources.

• Work closely with JHPS finance staff who process and record financial transactions to ensure timely and accurate financial information, to monitor accounts and resolve problems, to ensure compliance, and to safeguard resources, and reduce risks.

• Forge strong partnerships with staff in JHPS, JHU, and JHH leadership, working together to solve problems and communicate key issues to leadership. Develop both the short-range and long-range capital budgets in coordination with divisional finance staff. Collaborate with central finance on debt service as well as philanthropic funding.
  

• Provide analytic capacity in support of strategic initiatives and functional operations, in collaboration with JHPS, JHU & JHHS finance, HR, JH IT and administrative leadership of both entities.

• Develop effective and clear presentations and communications to senior leaders.

• Ensure appropriate levels of administrative support are allocated across the function.

• Lead and manage the JHPS finance and administration staff. Ensure adequate staffing, set direction, conduct annual reviews of performance, and provide day-to-day supervision/guidance.

• Sponsor and support initiatives and efforts to attract and retain excellent staff, and develop and maintain effective and responsive administrative operations throughout the function.

• Oversee JHPS leased and owned facilities, including service contracts, capital improvement projects, housekeeping, and general maintenance provided by the leaseholder and/or the JH Facilities and Real Estate department.

Special Knowledge, Skills, and Abilities:

• A thoughtful listener and a strategic thinker who respects and understands mission-driven organizations.
• A strong communicator, collaborator, and negotiator with unquestionable integrity, strong work ethic, and resiliency.
• Demonstrated strategic leadership, planning, change management and process improvement skills.
• Demonstrate a high level of thoughtfulness with achieving consensus and influencing a wide range of people at various levels to achieve results in a collaborative decision-making environment.
• Advanced financial expertise in accounting, budget planning, and financial forecasting.
• Ability to analyze data for budgeting, auditing, and reserve analysis.
• Superb analytic, process improvement, project management, and presentation skills.
• Extraordinary attention to detail and accuracy.
• Strong supervisory abilities and proven experience in managing and developing high-performance teams.
• Strong organizational skills, a flexible work style, and the ability to manage multiple challenging projects simultaneously in a fast-paced work environment.
• Demonstrated commitment to diversity and inclusion, and ability to attract, retain and lead a diverse workforce.
• Unquestionable integrity, strong work ethic, and resiliency required.
• Advanced knowledge in the use of financial software applications, databases, and spreadsheets.
• Strong writing skills and the demonstrated ability to interpret and synthesize complex information.

Competencies:

• Customer Service Orientation: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Collaboration: Works effectively and constructively with others; shares time, energy and knowledge with others to ensure they can succeed.
• Time Management: Ability to manage competing, high-priority demands, prioritizing workload, managing projects and multiple responsibilities against strict deadlines.
• Relationship Building: Maintains and fosters relationships within, across, and external to organizational boundaries. 
• Conflict Resolution:  Strong persuasion and conflict resolution skills. Ability to remain calm and professional under stress and during emotionally difficult employee matters.
• Inclusion: Demonstrates awareness and respect of cultural and individual values; appreciates and leverages the strengths of others to accomplish goals.
• Problem Solving: Applies critical-thinking skills to solve problems by generating, evaluating, and implementing positive solutions.
  
• Organization Knowledge: Understands the vision, mission, and values of an organization in order to achieve success.
• Effective Communicator: Provides regular, consistent, and meaningful information; listening carefully to others and ensures messages are understood.
• Management Capabilities: Knowledge of administrative and office procedures and technology systems and workplace terminology.
• Lead with Integrity: Instills mutual trust and confidence, creates a culture that fosters high standards of ethics, behaves in a fair and ethical manner towards others.
  

Physical Demands:

• Must be able to remain in a stationary position 50% of the time.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer).
• This role routinely requires the operation of a computer and other office productivity machinery.
• Successfully complete a physical/health screening examination by the Office of Occupational Health and Safety, which includes a drug screening.

Supervisory responsibility: Approximately 7 direct reports – Accounting Specialist, Director for Accounts Payable and Receivable, Director of Logistics, Contracts Administration and an administrative assistant, and a dotted reporting line to the Directors of HR and IT for Public Safety.

• Bachelor's degree required. Master's degree in finance, accounting, or a related field strongly preferred.
• 10 years of progressively responsible related finance and administrative experience, preferably in a large, complex, and decentralized organization. 

Classified Title: Sr. Director Finance & Administration 
Working Title: Sr. Director Finance & Administration, JHPS   
Role/Level/Range: L/05/LH  
Starting Salary Range: Commensurate with experience 
Employee group: Full Time 
Schedule: Monday-Friday; 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus  
Department name: VP for Public Safety Office of 
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.