This position is housed within the Department of Medical Informatics and Clinical Epidemiology, a department in the School of Medicine.
This position is currently remote and is subject to change based on the needs of the organization.
Function/Duties of Position
This position is responsible for oversight of all departmental accounts including foundation, research/grant, and general ledger departmental accounts (one operations, two tuition/education revenue/expense accounts, and multiple programmatic accounts).
Will directly support the Department Administrator and Department Chair/Director and faculty, providing all budgeting support, analysis, forecasting, reporting, and oversight of financial activities. Responsibilities include:
Exercises independent judgment and decision making in the financial and programmatic oversight of a portfolio of approximately 50 departmental accounts and about 75 sponsored projects awards, including a T15 grant and one K12 award, totaling more than $15.3 million/year.
Ensures that all grant activities and expenditures comply with sponsor, University, and federal spending requirements and policies
Performs routine financial processes and assists in pre-award management
Ensures accurate set-up of award budgets within OGA, appropriate application of expenditure exclusions, and assignment of personnel and FTE in compliance with sponsor requirements
Reviews financial reports to pro-actively manage projected surpluses and deficits and works closely with Pre-Award staff in the creation of progress reports and non-competing continuation proposals, as well as new proposal budgets
Works directly with OPAM office analyst to prepare final financial reports (FFRs)
Processes Labor Distribution changes for the Department, works with payroll to resolve any payroll issues, reviews and approves stipend memos, and serves as the Effort Reporting Coordinator
Works directly with Accounts Receivable to ensure correct and timely departmental billing and recipient of payments and works with Accounts Payable to ensure that all payments to contractors, pre-docs etc. are processed timely and accurately
Bachelor's degree in Accounting, Finance, or a related field from an accredited college or university. If from a related field, candidate must have 18 hours of accounting courses from an accredited college or university.
Two years of relevant financial analysis experience
Highly proficient with the use of computers and software programs, especially MS Office Suite (Word, Excel, Access, etc.)
Ability to make independent decisions, analyze situations, solve complex problems, and initiate actions for the effective management of complex awards
Exceptional interpersonal and communication skills
Professional healthcare experience
Experience in post-award grants management
Experience working with OHSU's Oracle-based Labor Distribution module and/or OHSU's Oracle financial reporting system
Knowledge of federal and University research and grant policies and regulations
All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or firstname.lastname@example.org. As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm