Grants, Contracts & Finance Manager - Millbrook, NY
Location: Millbrook, New York
Internal Number: WDR-00031580
With a high level of initiative and discretion, the Cornell Cooperative Extension Dutchess County Grants, Contracts and Finance Manager will provide leadership and direction for finance operations including grants and contracts management. Will work closely with the Executive Director and Senior Administrator to perform duties as the finance manager and grants manager including supervision of finance and accounting staff. Uses significant independent judgement and discretion in handling access to confidential information. Serves as a member of the administrative team and complies with codes, policies and procedures issued by Cornell University Cooperative Extension and Cornell Cooperative Extension Dutchess County. Will work collaboratively with program leaders for grant/contract management and operations i.e., assist with researching potential grants, assist with reviewing and revising grant applications. Responsible for developing, leading, and implementing effective administrative and fiscal operations for the Association. The Grants, Contracts and Finance Manager utilizes the SBN Finance Lead for high-level guidance and recommendations. Manages and administers finance operations, practices, and procedures within the Association. Consults with the Executive Director to plan delivery of financial services and promotes compliance with and monitors effectiveness of policies, procedures, and regulatory requirements throughout the Association.
Bachelor's degree or equivalent education in finance management and grants management or related field. Associate's degree and two year relevant experience is acceptable.
Experience relevant to the role of the position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Strong leadership skills
Ability to communicate effectively through oral and written channels. Strong communication skills.
Demonstrates ability to work independently as a member of a team.
Strong organizational skills: planning, coordinating, time management, setting goals and prioritizing to meet deadlines.
Ability to creatively solve problems.
Ability to train and supervise staff.
Demonstrates a high degree of accuracy, integrity, sound professional judgement and maturity to effectively relate to people.
Ability to handle multiple tasks and work under pressure
Advanced computer skills.
Experience in database management.
Ability to communicate with grantors.
Strong fiscal management skills including budget management, developing and maintaining appropriate internal controls and grant administration policies and procedures.
Ability to monitor and prepare required fiscal reports and other information requested by funders.
Proficient with accounts payable (AP), accounts receivable (AR), reconciliation of accounts, payroll invoicing and preparing reports.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Strong knowledge and understanding of financial statements of non-profit organizations and has performed financial due diligence reviews of grants.
Knowledge of Acumatica finance software.
Direction - 40%
With substantial initiative and discretion, strategically plan for the overall financial function of the Association. Assist with planning the overall administration of the Association.
Create financial strategies and accounting/finance policies, procedures and action plans that adhere to all applicable laws, regulations and CCE guidelines.
Work closely with the program leaders to obtain data to develop Association budget and reports for funders.
Provide direction to complete fiscal requirements and reporting in Acumatica.
Support staff in developing applications, budgets, and contract requirements.
Assist with planning for finance and other administrative staffing needs.
Management - 40%
With substantial initiative and discretion, lead the overall finance function of the Association.
Provide leadership and supervision of the finance staff.
Provide oversight and guidance of financial reporting.
Provide guidance for processing accounts payable and accounts receivable.
Oversee staff payroll and invoicing.
Assure invoicing is done in a timely manner to all vendors.
Prepare monthly financial reports to present to finance committee and Board of Directors.
Manage and monitor the Association's annual budget, expenditures and revenues, ensuring adherence to various external and internal regulations.
Collaborate with program staff to develop and manage the grant proposal calendar. Maintain a pipeline/system to reflect and manage all grant activity.
Ensure the grants management database is accurate and meets legal and audit requirements.
Research and resolve vendor invoice and payment issues in addition to collections.
Supervise bank reconciliation.
Work closely with HR staff to deliver personnel and finance information/reports.
Review guidelines for all funding proposals and reports to make sure all submissions are accurately formatted and include all required information including budget and materials.
Manage the progress/status of grants/contracts.
Manage administration of the grant cycle from application to closing; ensures that grant requirements are met, and payments are appropriate.
Assist in the development and maintenance of budgets and monitors budget-to-actual activities.
Liaison between funders including Dutchess County Government Departments and program staff to manage contracts and deliverables.
Coordination/Operation - 15%
Correspond with applicants and grantees as required.
Complete fiscal reports to funders by working with lead grantees and gathering financial data for financial reporting requirements.
Coordinate tax-ready end of year reports.
Communicate/work with CCE regional SBN and state finance teams.
Prepare materials for Board meetings as requested.
Collaborate with program staff to submit grants/contracts to funders.
Work with program staff to track funder's reporting needs, deadlines, and action items.
Work closely with staff to review applicant and grantee financial reports to perform grant due diligence procedures and identify potential concerns.
Generate database and budget reports.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Dutchess County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is a full time, benefits eligible, exempt position. Compensation starting at the rate of $70,000.00 per year, commensurate with experience. Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
Please be sure to read the Notice to Applicants found on the Jobs with CCE page:
All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference.Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.
All applications must be received on-line by July 5, 2022.Position closing dates may change based on Association needs.
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. For additional questions or if you require an accommodation so you may participate in the selection process you are encouraged to contact Leah Cadwallader, Regional Human Resources Manager, e-mail LC267@cornell.edu or (845) 340-3990x314.
Association Finance Manager
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Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
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