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What is the Division of Financial Affairs and Sponsored Financial Services? Cornell University, unique among peers, is the federal land-grant institution of New York State, a private endowed university, and a member of the Ivy League. The Division of Financial Affairs provides central financial functions in support of the university's academic mission. The Division of Financial Affair's vision is, "To deliver world-class financial services to the university." Day in and day out the Division of Financial Affairs strives to adhere to this vision by promoting an environment where best practices are championed and our employees are empowered to do their best work in all areas of financial service.
The Sponsored Financial Services (SFS) unit provides post-award financial administration of approved sponsored grants, contracts, and cooperative agreements on behalf of Cornell University. This includes leadership in the development of strategies to effectively meet financial requirements of sponsoring organizations and supported units, expertise in the administration of sponsored grants/contracts, and advise to unit personnel and principal investigators in the financial management of their programs within the terms and conditions of the grant/contract federal regulations (e.g. OMB Circulars), NACUBO guidelines and Cornell Policies.
What you will do: The Sponsored Finance Assistant has primary responsibility for ensuring the post-award project accounts that support financial administration of sponsored awards are correctly established and for sponsored transactional review, necessitating familiarity with standard operating procedures as related to the chart of accounts and the general ledger application, Kuali Financial System. The position requires a high degree of familiarity with agreement language, including financial terms and conditions, as it pertains to sponsored projects as well as specific sponsor restrictions as they apply to expenditures on sponsored accounts. Educating units on appropriate account attributes, appropriate sponsored expenditures, appropriate documentation for those expenditures, and communicating project guidelines is an essential component of this position.
Be expected to be the expert on creating sponsored accounts, particularly related to the accurate use of attributes that determine key financial relationships, including: employee benefit rates, indirect cost rate, etc., ensuring that stakeholder requirements are met.
Provide instruction and guidance to campus staff on the establishment of new accounts and subaccounts, including specialized account types for cost sharing and fabrication.
Conduct preliminary reviews of award details; communicate with the Office of Sponsored Programs (OSP) for clarification/correction as needed; update changes on existing awards as needed; and assist in recording both initial and amended budgets in the general ledger.
Provide support for standard federal financial reports, assists in submission of ad-hoc invoices and reports, and assists in obtaining and collating supporting documentation as directed.
Review sponsored financial transactions
Play a critical role in promoting professional working relationships with all stakeholders of sponsored awards.
Due to the nature of the work, individual may occasionally be expected to work outside of standard work hours as required to meet internal and external deadlines.
All employees are accountable for supporting the organization's values of collegiality, integrity, initiative, excellence, civility, and stewardship; and supporting inclusive and sustainable practices in carrying out everyday responsibilities. Employees are required to attend staff development training. Employees will participate in performance evaluations including dialogues, 360 degree surveys, assessments, etc.
This position is located in Ithaca, New York. The successful applicant will be asked to perform this role remotely at a location in the United States.
The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.
What we need: We need an organized and detail driven individual with strong accounting and communication skills. Ideally, you will have spent time working in a finance or higher education environment where you succeeded tackling challenges in a fast-paced organization. Additionally, you will have:
An Associate's Degree in Accounting/Finance with two to four years of accounting or accounting-relevant experience or equivalent combination of education and experience required.
Proficiency in computer systems and software specifically Microsoft Office (Excel, Word, Outlook) is required.
Excellent communication skills, ability to resolve issues in a timely manner, excellent organizational skills and attention to detail will also be required.Must be able to work effectively within a team as well as independently with minimum supervision.
Must be customer-service oriented.
Must be able to prioritize and manage multiple tasks of varying complexity and urgency. Critical thinking skills are a must.
If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.
Previous experience as a bookkeeper or accounting assistant in a large and/or complex organization, or experience managing sponsored funds, preferred.
Knowledge of Kuali Financial System and Cornell specific Kuali Dashboards are a definite plus.
What we offer:
Great benefits that include educational benefits, access to a plethora of wellness programs, employee discounts with local and national retail brands, health care options to choose from, generous paid leave provisions: 3 weeks of vacation, 12 university paid holidays (including end of year winter break through New Year's Day) and superior retirement contributions.
An active and diverse community to work and thrive in! Cornell is situated in picturesque Ithaca, New York, the heart of the Finger Lakes. Ithaca is home to two academic institutions, state parks, waterfalls, gorges, and a wide range of art galleries, theaters, eateries, wineries, and breweries. Ithaca has something to suit all ages and interests!
No Visa sponsorship available for this position.
University Job Title:
Accounts Rep IV
Pay Rate Type:
Number of Openings:
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.