Business Manager, UT System Administration Budget and Finance
Market Range 14

The University of Tennessee is comprised of campuses at Knoxville, Chattanooga, Pulaski, and Martin; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service.

The UT System has a presence in each of Tennessee's 95 counties. Through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations, and citizens statewide.

The University of Tennessee System, through its multiple campuses and institutes, serves the people of Tennessee and beyond through the discovery, communication, and application of knowledge. The System is committed to providing undergraduate, graduate, and professional education programs in a diverse learning environment that prepares students to be leaders in a global society. The UT System's delivery of education, discovery, outreach, and public service contributes to the economic, social, and environmental well-being of all Tennesseans.

The Opportunity

T he Business Manager of UTSA (UT System Administration) assists the UTSA Chief Business Officer (CBO) in the management and administration of UTSA business and finance functions. UTSA is a separate budget entity within the University of Tennessee and has direct oversight of three line-items (allotment codes) in the State of Tennessee budget. UTSA has an annual operating budget of nearly $60 million, around 300 budgeted positions, and several unique funding models related to special projects/initiatives (such as the Oak Ridge Institute). The Business Manager reports to the UTSA CBO and is a member of the System Budget and Planning team.

Duties and responsibilities include, but are not limited to, the following:

Budget and Finance Operations
* Assists with financial management of UTSA including business operations, fiscal year-end closeout, restricted account monitoring, subcontract monitoring, cost sharing, policy interpretation, procedure development, technology refresh program, effort certification, and THEC reports.
* Manages budget and expenditures on UTSA departmental funds and prepares financial summaries on this funding.
* Participate in annual UTSA budget planning process, as well as budget reviews throughout the year. Assist in coordination of year-end budget closing.
* Reviews UTSA requisitions, purchase orders, and contracts prior to CBO/CFO signature.
* Review financial/accounting transactions in IRIS for compliance with UT fiscal policy, appropriate coding of transactions, and funding availability to support transactions.
* Reviews entertainment, exceptions to travel and other policy exceptions, new positions, employee salary changes, time, and non-competitive purchases prior to CBO
approval.
* Oversees and administers business operations including: travel, procurement cards, conflict of interest, non-competitive purchases, contracts, account set-up, and
maintenance, equipment inventory and internal controls.
* Provides routine and ad hoc budget reports to UTSA departments and Executive Leadership Team.
* Liaise with Treasurer, Controller's Officer, Audit & Compliance, Human Resources, and other university departments on matters related to business, finance, and
administration.
* Interprets and ensures compliance with UT fiscal policy.
* Oversees administrative processes related to UT Tower: employee parking, building access, receiving, mail, supplies, etc.

Human Resource/Payroll Operations
* Coordinates human resources, personnel, and payroll related business activities to ensure all UTSA accounts are not over
committed.
* Performs payroll certification and reconciliation for Budget Office accounts.
* Reviews position creation and management related to budget, new hires, position transfers, and E-Forms for pay changes, funding changes, terminations, additional payments, salary transfer vouchers, etc. to ensure all UTSA accounts are not over committed.
* Manages UTSA salary budget, including reconciliations for annual proposed and revised budgets.
* Oversees budget administration of annual salary pools; work with CBO and Human Resources to develop of salary pool guidelines, construct department salary pools, and make budget entries.

Restricted Funds Oversight
* Review UTSA grant/contract proposals and award to ensure budgetary guidelines and compliance requirements are met.
* Work directly with the Controller's Office on set up of restricted accounts for grants, contracts, gift and endowments. Troubleshoot problems,
correct non-compliance, and execute financial close-out of sponsored research accounts.
* Work with UTSA departments to ensure proper fiscal management of grant and contract accounts.
* Coordinate management of UTSA gift and endowment funds with UTFI staff.
* Oversee management President's discretionary gifts funds and endowments, including provide periodic reports to the President, CFO, and CBO.