De La Salle North Catholic High School provides a faith-based, college-preparatory high school education to underserved students from the Portland area. Our goal is to develop tomorrow’s community leaders by making high-quality education accessible to motivated young people in a learning environment that values cultural, spiritual, and ethnic diversity. Our educational approach provides each student with the opportunity to succeed through small classes, high expectations, and active participation in our Corporate Work Study Program (CWSP) affiliated with the nationally-recognized Cristo Rey Network.
POSITION PURPOSE The Finance Director will be responsible for providing Financial and Administrative leadership support to the President and the organization and directly supervise the following areas; Accounting & Finance, Procurement, Audit, HR Relations, and Kitchen Services. This role will also provide guidance and governance to ensure compliance, consistency, and integration across the organization in the areas of contract and grant administration, legal matters, business policies, performance reporting, and periodic business reviews. Additionally, this role will provide various levels of communications to parents, 3rd party partners, the Board of Trustees, and other constituents.
ESSENTIAL JOB FUNCTIONS Essential duties and responsibilities include, but are not limited to:
ACCOUNTING & FINANCIAL OPERATIONS Oversee and direct procedures, policies, and controls for accounting, forecasting, budgeting, audit, nonprofit financial requirements, and long-range planning for the organization. Monitor and evaluate financial performance and make recommendations to improve operational efficiencies and increase overall school profitability. Directly supervise and coach staff, providing day-to-day leadership and direction. Direct financial analysis, performance evaluations, and advanced financial modeling required to support the business objectives.
Lead and monitor the integrity of all aspects of the general accounting recording, monitoring, reconciling, closing, and reporting cycles in accordance with GAAP.
Calculate and post monthly journal entries.
Manage all billing cycles monthly.
Coordinate all collections of receivables including tuition, work study (CWSP) billings, government subsidies (free and reduced lunches), and all other sources of revenue.
Manage accounts payable processes timely and optimize cash.
Reconcile accounts monthly and resolve issues timely.
Oversee school property and liability insurance programs, payments, service agreements, and renewals.
Reconcile QuickBooks with Development software.
Create and monitor the annual business operations calendar. Provide visibility to leaders.
Banking: Maintain relationships with organization’s banks and other financial institutions.
Fixed Asset Management: Monitor safeguards for fixed assets. Assist leaders to ensure assets are utilized in compliance with business plans.
Payroll: Oversee semi-monthly payroll for all employees. This also includes tax filings, 403(b) payments to Fund administrators, and benefit allocations.
Financial Aid: Assist with the various financial assistance programs for families. Provide timely communications with billings and collections.
FORECASTING & BUDGETING
Actively interpret and review financial results with the leadership team.
Manage the monthly forecasting process, providing guidance and analytical reports that summarize and forecast the school’s program activity and financial position in areas of revenue, expenses, cash flow, and debt management.
Manage the annual budget process and reporting.
Provide financial guidance and analytics, review proposals, prepare budget templates, and distribute final budget packages to budget leaders.
Review supplies, equipment, leases and service contracts. Review vendors’ performance with guidelines. Ensure commitments are appropriately reflected in financial statements. Process invoices timely. Proactively manage communications to President and leaders of contract changes or deadlines.
Establish and direct accounting policies, procedures and controls across the organization. Ensure daily operations are in compliance with policies. Manage Audit preparation, follow up and timely resolution of all audit findings.
PERFORMANCE REPORTING & PRESENTATIONS
Monthly produce core statements (P&L, BS & Cash flow) and presentation to President, Finance Committee, and Board of Trustees.
Provide leaders and budget managers with reporting tools that provide visibility to revenues and operational expenditures vs the forecast and budget targets. Facilitate action plans to ensure the team achieves the goals.
Apply consistent contract management policies across the organization in compliance with GAAP.
Partner with Department Directors to ensure federal, state, private grantor, or corporate partner requirements are met including the on-time submission of applications, reports, renewals and requests for payments. Ensure financial statements accurately reflect contractual commitments.
Support the Development Dept in their pursuit and maintenance of donor relationships and pledge agreements, including reconciling pledge balances, maintaining grant and donor restrictions, and providing necessary financial information for all grant applications and proposals.
OTHER OPERATIONS: KITCHEN & HR
Provide direct leadership support to functional leads and 3rd party providers to ensure compliance with service levels, policies and controls are met.
Kitchen: Oversee Kitchen Manager and ensure the program is in compliance with State and Federal regulation.
HR: Work with HR Coordinator in all HR functions. Engage HR Consultant on legal requirements of HR, and issues where coaching is needed.
Coach and develop direct reports to attain proficiency in department functions.
Promote teamwork and connect employees to the broader school goals and priorities.
Demonstrate the ability to influence and motivate others to higher levels of achievement.
Communicate the status of performance, risks, and opportunities to the President and leaders.
Demonstrate honesty, confidentiality, credibility and reliability inspiring others to take action.
ESSENTIAL QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position requires occasional evening and weekend engagements.
Bachelor’s Degree in Accounting or Business Administration required;
Masters in Business Administration or CPA preferred
7+ years of accounting and financial operations experience within a non-profit organization, including budget development.
Ideally, 3-5 years of supervisory experience.
Demonstrate strong communication skills in written and oral form, in order to effectively disseminate program direction to a wide range of audiences.
Demonstrate experience in budget development.
Proficiency with QuickBooks software, Google Suite and Microsoft Office Suite, especially Excel spreadsheets.
Ability to cooperate as a team member with other school colleagues and administration in an effort to meet key objectives and to support the office of the President.
Must be able to multitask and handle regular interruptions, while meeting deadlines.
Must be able to constantly remain in a stationary position.
Must be able to constantly safely operate a motor vehicle in accordance with state regulations.
Must be able to occasionally move about office/classroom to access file cabinets, office machinery, etc
Must be able to constantly operate a computer and other office productivity machinery, such as calculator, copy machine, computer printer, etc.
Must be able to constantly communicate with students/parents/other staff to convey.
Must be able to occasionally move office equipment and supplies weighing up to 30 lbs.
Must be able to work occasionally in outdoor weather conditions.
Annual Salary and Benefits: Salary DOE. Benefits include 4 weeks paid vacation, 2 weeks paid sick/personal time, 15 paid holidays, medical/dental/vision insurances with a shared premium cost, employer-paid life insurance and long-term disability, EAP program, and a 403b plan.
To Apply: Please use the Apply Now button. Upload cover letter and resume. We are looking to fill this position immediately. Successful completion of background check is a condition of employment.
De La Salle North Catholic High School provides a faith-based, college-preparatory high school education to underserved students from the Portland area. Our goal is to develop tomorrow’s community leaders by making high-quality education accessible to motivated young people in a learning environment that values cultural, spiritual, and ethnic diversity. Our educational approach provides each student with the opportunity to succeed through small classes, high expectations, and active participation in our Corporate Work Study Program affiliated with the nationally-recognized Cristo Rey Network.