Required Qualifications (as evidenced by an attached resume): Bachelor's Degree (foreign equivalent or higher). Three (3) years of full-time Finance, Accounting, or Budget Analysis experience. Experience working with and analyzing financial or budgetary data. Experience with data extraction, data visualization, and/or data analysis. Experience in the budget development process. Proficient with Microsoft Office.
Preferred Qualifications: Master's Degree (foreign equivalent or higher). Four (4) or more years of full-time Finance, Accounting, or Budget Analysis experience. Experience with the annual budgeting and/or forecasting process. Knowledge designing and maintaining budgets, profitability, or cost-savings modules. Experience working with business intelligence systems. Experience working with databases, visualization software (Tableau, etc.), and/or basic SQL.
Brief Description of Duties: The Finance & Budget Analyst will be tasked with analyzing divisional and departmental fiscal data, programs, and operations. The Finance & Budget Analyst will assist the Director of Business Operations for Administration & Finance (A&F) with short and long-term business projections utilizing forecasting and financial data.
The incumbent will be expected to provide seamless financial and budgetary support to departments or units outside of their assigned areas as business needs dictate. The Finance & Budget Analyst will gather, extract, analyze, and report data to support the analysis of Stony Brook University's effectiveness at the institutional and financial levels. Activities will include extracting data from the University's PeopleSoft system, data warehouse, other university systems, and external databases to respond to internal and external data requests. The incumbent will have demonstrated leadership as well as excellent communication skills.
Duties: Financial Management, Reporting, and Forecasting:
Responsible for supporting the Business Management Unit of the Division of Administration and Finance with management of financial systems access and necessary reporting as needed.
Analyze the financial status of the department/division.
Reconcile transactions and prepare transfers/requests by comparing and correcting data.
Compile data for annual reports, budgets, and cash flow reports.
Prepare fiscal reports and present them to management including financial impact statements relating to potential projects.
Working collaboratively with the Financial Reporting Analyst, the Finance & Budget Analyst will be expected to create and/or present charts and diagrams showing prior, current, and projected revenues and expenditures to provide a basis for comparison and evaluation.
Evaluate and report on deviations of University financial practices and procedures to recommend ways to improve efficiency and/or effectiveness.
May provide guidance to support staff and University members or departments.
Perform customized financial analyses including complex projections, audits of actual activity, and cost feasibility studies to facilitate decision-making and planning.
Improve University's financial status by analyzing results and variances, identify trends, and recommend action.
Develop detailed analyses and forecasts to support financial decisions and campus-wide initiatives.
Tableau Data and Analytics:
Develop analytics resources using Tableau to deliver research and information products to intended constituencies.
Analyze and interpret data, including data cleaning, weighting, and statistical analysis using a broad range of techniques.
Develop appropriate visualizations, tables, and text for communication.
Gather and integrate data, including extraction from PeopleSoft and Data Warehouse.
Understand University data sources, including correct identification of appropriate tables and fields to respond to data requests.
Describe appropriate uses for reported data and limitations of data sources on reports.
Participate in University committees and groups to support institutional and office mission.
Document and train university users on analytics and data tools.
Assist with budget administration for all areas under the division of Administration & Finance.
Work with the departmental Budget Managers and HR Coordinators for the division to ensure that all positions and associated Contractual Salary Increases (CSIs) are budgeted appropriately.
Assist with Budget Management for other Divisions:
Where budget issues arise in other departments/divisions, serve as the key liaison between the department and the Office of Administration & Finance.
Create organizational process flow charts and data diagrams for possible distribution to the campus community.
Make recommendations for process improvements.
Communicate key budget and financial concepts to University-wide Budget Managers.
Perform data analysis of budgets.
Additional Duties and Responsibilities as Assigned:
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes: This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In accordance with the New York State Department of Health (DOH) regulation that all hospitals and nursing homes "continuously require all personnel to be fully vaccinated against COVID-19," Candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later.
The regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulation allows for limited exemptions with reasonable accommodations, consistent with applicable law.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Job Number: 2200114
Official Job Title: Senior Staff Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Office of the Senior Vice President for Administration & Finance
Schedule : Full-time Shift : Day Shift Shift Hours : Monday - Friday, 8:30a.m. to 5:00p.m.
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.