ASSOCIATE DIRECTOR OF BUSINESS AND FINANCE SERVICES
University of Washington
Location: Seattle, Washington
Type: Full Time
Internal Number: 201687
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
We have an outstanding opportunity for an Associate Director of Business and Finance Services .
Reporting to the Senior Director of the Executive Office of the President & Provost, the primary purpose of the Associate Director of Business and Finance Services is to support the Senior Director in management of financial and business services for all units within the Executive Office (EO) of the President and Provost organization, which includes:
- The Executive Office (Office of the President & Provost), Board of Regents, Office of the Ombud, Population Health Initiative, and University Policy & Rules - Vice Provost Organizational Units: Academic & Student Affairs, Academic Personnel, and Planning & Budgeting - Other Executive Office Units: Environmental Health & Safety, Compliance & Risk Services, Internal Audit, UWINCO, Faculty Senate/University Committees, Health Sciences Services, Global Innovation Exchange, and Faculty Advancement.
The Associate Director is expected to develop, manage and oversee the Executive Office Shared Services business operations and functions; supervise staff providing financial and business services and support; advise members of EO units on all matters related to business, financial, sponsored programs support, and University policy issues; and serve as liaison with UW central units on financial, business services, facilities, and other matters.
The Associate Director, managing a business shared services team, supports the diverse needs of UW senior leadership units and offices over a wide range of business operations. The most complex and difficult aspects of the position are created by its breadth. The Associate Director must be capable of managing multiple and competing priorities with frequently tight deadlines skillfully, reliably, accurately, and confidentially while demonstrating discretion and independent judgement in all areas of operation. Input and demand may come from multiple directions, people, organizations and activities and complexity is amplified by competing priorities that are presented many times during a day. Managing this breadth and complexity requires a good working relationship with EO's unit leadership and members of their teams; building excellent rapport with support staff; ability to analyze and problem solve; the demeanor to welcome the unexpected; resilience and stability in stressful situations; an ability to maintain an optimistic outlook; a capacity and desire for innovation; and a willingness to embrace change and process improvement.
The Associate Director must exercise discretion and independent judgment to provide executive-level guidance and support to members of EO units on matters of financial and business management. The position requires the Associate Director to handle issues with tact and sensitivity and to maintain a high level of confidentiality.
The Associate Director supports the senior leadership of the University on business operations services and therefore her/his work impacts a very broad cross-section of the University, particularly with regard to policy development, interpretation, implementation and compliance.
DUTIES & RESPONSIBILITIES
Under the general guidance and supervision of the Senior Director, the Associate Director is responsible for the following duties and responsibilities.
Business and Finance Services Management
Using specialized knowledge of Executive Office (EO) units' operations and business needs, supervise 4 FTEs and 1-2 student assistants to manage and direct day-to-day EO business shared services duties and priorities to ensure deliverable; performance management; performance appraisal, and effective operations. Provide management and accountability for the following business functions:
Financial and Accounting Management: oversee the execution and tracking of all financial transactions for the Executive Office units; ensure accurate management and accounting of units’ expenditures, accounts payable/receivable, month-end reconciliation, and funding commitments to support planning and decision-making by the units.
Billing and Recharge: ensure timely and accurate billing of internal and external customers for units’ recharge and cost center services; and support development of financial reports to track revenue and expenditures and annual fee and rate proposals.
Procurement and Contracts: ensure alignment with State and UW policy and procedural compliance; provide consultation and problem-solving options to units; work with vendors to explain procurement and accounts payables policies and procedures, triage and answer questions and establish relationships to ensure the best possible service and terms; and ensure that correct method of payments are applied accurately and in a timely manner.
Business Policy and Process Development
Initiate, create new or revise existing EO policies and business processes involving procurement, accounts payable, billing, month-end closing, inventory, fee analyses and reports to ensure exceptional customer service, compliance and efficiency, while aligned with the UW current and new financial systems.
Special Projects and Process Improvement
Actively engage and/or lead efforts to successfully implement the new UW Financial systems for the Executive Office and units; manage special projects as assigned by the Senior Director; and initiate process improvements to maximize efficiencies, customer service experience, ensure compliance and responsible stewardship of resources.
Bachelor's degree, preferably in business, economics, or related field, and at least five years of progressive experience in the following areas: team management and supervision; shared services operations; working knowledge and understanding of accounting principles; budget management; excellent verbal and written communications skills; and ability to effectively manage changing priorities.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
UW experience or institution of higher education or organization of similar scope of operations and complexity.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.