The Director of Finance (DF) at The TASIS Dorado School in Puerto Rico is a full-time year round administrative position reporting directly to the Head of School. While the primary language of instruction in classrooms is English, bilingual language proficiency in English and Spanish is required for senior-level administrative positions.
KEY DUTIES AND RESPONSIBILITIES
Financial Planning and Financial Management: The DF is responsible for ensuring the short term and long term financial sustainability of the School. This includes:
Working closely with the Head of School, Administrative Team, Business Office and the Finance Committee of the Board of Directors to assess the School’s financial needs in the context of strategic priorities of the School.
Preparing a timely annual budget after consulting with the Head of School and submitting the proposed budget to the Finance Committee and the Board of Directors. Ensuring all expenditures are consistent with the approved budget and that deviations from the budget are explained and approved in advance.
Monitoring budget and providing clear and concise monthly reports to the Head of School, Division Heads, Department Heads and others as needed.
Supervising Business Office personnel and procedures and preparing internal financial reports, cash flow analyses, the annual audit, and tax forms in addition to the oversight of all accounting records in partnership with the Comptroller.
Working closely with our financial institutions to ensure the proper maintenance of accounts, the School’s debt, endowment investments and reporting to the Financial Committee of Board of Directors on a regular basis regarding investment accounts, including the School’s retirement plan.
Lead the Retirement Plan Committee, organize quarterly meetings, prepare minutes of meetings and evaluate all fund risks.
Recommending to the Head of School, the Finance Committee, and the Board annual tuition increases, financial aid budget, and salary scale/benefit plan increments, if any.
Analyzing, reviewing, and approving financial aid awards in collaboration with the financial aid committee, the Director of Admissions, and the Head of School.
Supervise and analyze all school contracts to evaluate cost and risk.
Maintain bylaws, corporate records, corporate seal, and organizational documents (minutes of meetings, board reports and income tax reports).
Maintain adequate communication with federal funds legal advisors to obtain the maximum and all available grants that the school can have access to.
Maintain good communication with the insurance and health insurance brokers, communicate any possible claim, analyze and negotiate annual renewal costs of each policy.
Consult and report to the Finance Committee all renewal costs of all insurance packages.
Evaluate and analyze all major school asset acquisitions obtained by purchase or donated.
Facilities Management: The DF will take responsibility for the overall maintenance of the School plant and future capital projects. This includes:
Supervising the Director of Building and Grounds and serving as principal contact with architects, engineers, and builders; obtaining competitive bids; making recommendations to the Head of School and appropriate Board committees; monitoring contractual work done on buildings and grounds.
Working closely with the Building and Grounds Director and the Board of Directors on developing annual and long-range plant renewal plans.
Working closely with the Director of Technology on annual and long-range plans as they pertain to maintaining a robust technology infrastructure on campus.
Coordinating the planning, execution, and financing of major construction projects at the direction of the Head of School, the Board of Directors and/or the Finance Committee.
Coordinating leases, contracts and other documents for the use of campus facilities by off-campus groups.
Directing the operation of the bookstore and cafeteria; negotiating contracts for food services and book licenses.
Risk Management, Transportation, Safety, and Security: The DF will take the primary lead in our overall strategic approach to risk management, putting the School in the best possible position to support our students, parents, faculty, and staff. This includes:
Working closely with our Insurance Broker and Insurance Companies to ensure oversight on policies and procedures.
General oversight of the school’s risk management plan and associated risk registers such that all registers are reviewed and updated on an annual basis.
Serving as liaison with the School’s legal counsel on all matters.
Supporting and adhering to all school-related safety measures, including those related to community health events.
General oversight of the school’s transportation vehicles, traffic flow, and parking on campus. Serve as liaison to the Sabanera Security Department and respond as needed to school security, traffic, and parking issues. Oversee School’s bus service to surrounding neighborhoods and serve as liaison to bus and hall monitor personnel.
Runs and supervises the transportation service for federal agencies employees with kids in the school living in Camino del Mar, Toa Baja.
Human Resources: The DF will work closely with the Director of Human Resources and the Head of School in fully supporting our employees. This includes:
Working with the Director of HR and the Head of School on annual salary and benefit budgets to ensure we are offering accurate, comprehensive employment packages to our employees.
Working with the Director of HR on the annual renewal of benefit packages in consultation with our benefits brokers.
Working with the Director of HR and our legal counsel as necessary on reviewing and updating our Employee Handbook each summer to ensure that the School is in compliance with all laws, regulations, and best practices.
Technology: The DF will work closely with the Director of Technology and the Technology Team to fully support the technological needs of the School. This includes:
Working with the Director of Technology on annual and multi-year technology plans and working with appropriate constituencies to make sure the School plans financially for the appropriate support of technology on campus now and into the future.
Supervisory and other responsibilities include but are not limited to:
Leading, managing, and evaluating members of the Business Office, Bookstore, Facilities Department, and the various consultants and outside vendors the school engages within support of the School’s finances and operations.
Serving on the School’s Senior Academic and Business Affairs Teams. Assisting the Head of School with additional assigned duties.
Bachelor’s degree in business administration, accounting, finance or general management, or equivalent experience; advanced degree in a related field, MBA and/or CPA strongly preferred..
Bilingual language skills with excellent interpersonal, written, and verbal communication in both English and Spanish.
Knowledge of United States federal and state laws, including Puerto Rican laws regarding financial reporting for independent schools.
Strong financial and managerial skills with proven experience with an organization of similar size and scope, preferably with an independent school in Puerto Rico or the United States
Excellent public speaking and presentation skills and the ability to use sound judgment and work independently in a confidential manner.
An open and collaborative management style characteristic of a team player.
Demonstrated leader and experienced negotiator with contracts and personnel, comfortable interfacing with a legal team, and working knowledge of building construction.
A record of strategic thinking and helping to lead and execute major capital projects and initiatives.
Strong proficiency in a variety of computer software applications; Excel, PowerPoint, Google applications and Veracross database.
A high level of integrity, curiosity, warmth, a growth-mindset, strong work ethic and a good sense of humor accompanying a desire to live and espouse the mission and values of TASIS Dorado.
HOW TO APPLY
Candidates for this position should submit a résumé, transcripts, and cover letter that clearly articulates preparation for this position as outlined in this description in addition to three letters of recommendation or contact information for at least three professional references including supervisors. Please combine all documents into a single PDF and send to the Head of School, at firstname.lastname@example.org Director of Human Resources, at email@example.com. The subject line should read: Director of Finance Opening - (your last name). Incomplete files or files or candidates that do not meet the desired qualifications will not be considered.TASIS Dorado does not discriminate and is an Equal Opportunity Employer.
ABOUT TASIS DORADO
Located in the beautiful seaside town of Dorado, Puerto Rico, The TASIS School in Dorado is an independent, non-sectarian, coeducational, not-for-profit college-preparatory day school with approximately 900 students affiliated with The American School in Switzerland (TASIS) Schools in Switzerland, England, and Portugal. English is the primary language of instruction and mastery of multiple languages is fostered from PPK to Grade 12.
The mission of TASIS Dorado is to foster in every child a life-long love of learning, personal and academic excellence, and the development of character traits such as courage, compassion, integrity, and gratitude. Our ultimate goal is to develop creative, informed and well-balanced graduates who embrace leadership and service, are prepared to passionately engage in serious scholarship, and who strive to pursue lives that contribute to the greater good–in Puerto Rico and the world.