CAHNRS Finance and Administration Fiscal Specialist
Washington State University
Location: Pullman, Washington
Internal Number: 2739604
CAHNRS Finance and Administration Fiscal Specialist
Title: 151F-YN - Fiscal Specialist 2
Business Title: CAHNRS Finance and Administration Fiscal Specialist
Employee Type: Classified
Job Family: Civil Service - OT Eligible
COVID-19 Vaccine Information: In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at email@example.com or 509-335-4521 if you have questions.
Summary of Duties:
CAHNRS Finance and Administration Fiscal Specialist supports CAHNRS Finance and Administration in providing specialized fiscal support for the College of Agricultural, Human, and Natural Resource Sciences. The CAHNRS Finance and Administration Fiscal Specialist is responsible for performing a variety of professional financial reviews and analysis of fiscal and budget data including, preparing monthly budget reconciliations, including the sources of funds for expenses; monitoring budgets; reviewing actual expenses monthly, financial commitment tracking, and coordinating communication to the CAHNRS Finance Team regarding balances and funding issues. This position will require to have student and financial security access.
Financial Commitment Monitoring/Tracking 35%
Maintain systems for tracking and monitoring various fiscal activities on financial commitments made by CAHNRS.
Oversee and ensure timely reporting of all CAHNRS area commitments.
Provide specialized area-level reports to assist the CAHNRS Finance Director in reporting Area financial commitments.
Review and process commitment reimbursements requests from CAHNRS departments.
Manage accounts and fiscal allocations of the CAHNRS Internship program.
Analysis and Reporting 35%
Assist in the analysis, reconcile, and reporting of tuition revenue funding sources, including but not limited to enrollment-based budget funding, INTO, summer session Global Campus, and study abroad programs.
Assist in the development of monthly reporting of accounting, budget, revenue, expenditures, encumbrances, etc. analyze, maintain, coordinate, and reconcile records that adhere to WSU BPPM's.
Reconcile and analyze monthly reporting, including preparing, analyzing, reviewing expenditures to ensure accuracy and allowability.
Assist with reconciling and reporting Area level reserve accounts, including cash allotted and PBL and operations monthly on Area reserve accounts.
Coordinate and assist the Assistant Finance Director in specialized projects, including mass salary increase calculation, analysis, and reconciliation.
Complete as necessary budget amendments and journal vouchers through Workday. Including those related to commitments.
Troubleshoot department financial problems as they arise.
Assist the CAHNRS Finance Director or their designee with administrative problem solving, program, and project planning and representing the area on various university and area committees.
Prepare and coordinate specialized fiscal proposals/agreements to Associate Dean, Chair, and Director as necessary. Examples of proposals/agreements include sole source procurement for equipment, fixed price agreements for services, service contracts, etc.
Act as PCI compliance liaison for CAHNRS. Review and process transfer of bankcard fees related to eCommerce activities.
Modernization Assistance 10%
Provide assistance and coordination on WSU Modernization Initiative account, personnel, and various other cleanup projects as directed by the Assistant Finance Director.
Provide WSU Modernization Initiative training and support to CAHNRS faculty, staff, and students as directed by CAHNRS Finance Director and Assistant Finance Director.
Perform other duties as assigned.
Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours OR 10 semester hours of college level accounting; OR equivalent education/experience.
Demonstrated ability to communicate effectively, both orally and in writing.
Demonstrated knowledge and skill proficiency of financial, administrative systems, or similar systems.
Excellent working knowledge of Microsoft Office (including Excel Word, PowerPoint), AIS applications, Budget Planning System, and Business Objects. Preferred advanced Microsoft Excel skills.
Sound knowledge of WSU Business Policies and Procedures.
Area/College: College of Agricultural, Human, and Natural Resource Sciences Department Name: CAHNRS Finance and Administration City, State, Zip: Pullman, WA 99163 Department Link: https://cahnrs.wsu.edu/ Monthly Salary: $3,370 FTE: 100% Permanent/Temporary/Project: Permanent Screening Begin Date: Screening of applicants will begin on January 14, 2022 and will continue being screening until the position has been filled. Background Check: This position has been designated by the department to require a background check. Application Instructions:
Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application
Required Documents: Resume and Cover Letter
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or firstname.lastname@example.org.
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus.
U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with i...ts Community Engagement Classification.
WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.