Basic Needs Finance and Administrative Coordinator (ASC II) / Student Affairs - Coyote Den
California State University, San Bernardino
Location: San Bernardino, California
Internal Number: 2713935
Basic Needs Finance and Administrative Coordinator (ASC II) / Student Affairs - Coyote Den California State University, San Bernardino
Job No: 507498 Work type: Staff Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:
Build your future
Work with the best
Be your authentic self
Focus on you
Make a lasting impact
Work for a purpose that is greater than your own
Bring everything you are, become everything you want
CSUSB's Basic Needs & Student Support Department works toward supporting the CSU Basic Needs Initiative. The department works to support students' well-being and basic needs by providing access to immediate food assistance, financial assistance, short-term emergency housing, and connecting students with additional resources and support on campus and within the community. CSUSB's Basic Needs & Student Support Department works to empower students to reach their health, wellness, and academic goals by connecting them to the resources they need to ensure their success.
California State University, San Bernardino invites applications for the position of Basic Needs & Student Support Finance and Administrative Coordinator.
Under the direct supervision of the Director of Basic Needs & Student Support and /or division leadership, the Basic Needs and Student Support Finance and Administrative Coordinator will be the office lead, coordinating day-to-day business operations. The Finance and Administrative Coordinator will be the designated lead for student hiring, payroll, daily business operations, including customer service and financial reporting duties.
The incumbent will provide general receptionist duties, including but not limited to greeting and checking-in guests, intaking student information, answering phones and providing general guidance and answering general questions, scheduling office coverage to ensure support of services, and assisting in maintaining department logs and inventory for food and/or hygiene distributions for both the San Bernardino and Palm Desert campuses.
Employment Status: Full-time, Non-Exempt, probationary with the possibility of converting to permanent.
Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 3, 2022.
Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.
The Basic Needs & Student Support Finance and Administrative Coordinator should be able to possess thorough and detailed knowledge, or the ability to quickly learn, university infrastructure, policies, and procedures.
The incumbent should have the ability to independently interpret and apply university, college, and department policies and procedures, the ability to research, compile, review, and evaluate data from a variety of sources to develop valid conclusions and make appropriate recommendations, the ability to maintain a high degree of confidentiality, discretion, and good judgment, and to present a professional demeanor in various situations, the ability to determine the relative importance of tasks, set own priorities and deadlines and complete projects accordingly, and the ability to effectively handle interpersonal interactions with an ethos of care for a diverse population, with the ability to establish and maintain cooperative working relationships with other employees and interact effectively with the general public and campus community.
The successful candidate should have excellent organization and time management skills to coordinate multiple activities simultaneously with fluctuating deadlines in a fast-paced environment, and have effective problem-solving skills, and demonstrate the ability to prioritize and organize work and meet deadlines.
The Basic Needs & Student Support Finance and Administrative Coordinator should have a thorough knowledge of English grammar, spelling, and punctuation. This would include strong written and verbal communication skills; demonstrated competency in effectively writing correspondence and presenting information in writing, as well as excellent oral and written communication skills including proofreading skills.
Additionally, the incumbent should have a thorough knowledge of office systems, methods, procedures, and practices with the ability to troubleshoot problems that arise in the use of technology, systems, and packages, as well as a thorough knowledge of computers and standard office software including word processing, spreadsheets, databases, calendaring, and email.
Ability to quickly learn new computer applications and adapt to changing policies, procedures, and technology.
Due to the nature of the position, the incumbent should demonstrate the ability to maintain confidentiality with confidential personnel information and records and to handle sensitive situations with tact and confidentiality, perform detailed work and track data with a high degree of accuracy and efficiency, work efficiently and effectively both independently and in a team environment, and possess the ability to handle frustrated individuals and situations calmly and appropriately.
Education and Experience
High school diploma or its equivalent.
Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
Valid CA drivers' license and insurance.
Familiarity and working knowledge of Microsoft Office and Applications, Peoplesoft, Data Warehouse, Google Suite Applications, Adobe Acrobat, etc.
Knowledge and experience working in higher education and working with vulnerable student populations.
Anticipated Hiring Range:$3,352 - $3,750 per month
Classification Salary Range: $3,352 - $5,639 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.