Associate Director of Wellness Finance and Operations
Rochester Institute of Technology
Internal Number: 2660737
Associate Director of Wellness Finance and Operations 6315BR Student Affairs Wellness
Detailed Job Description Reporting to the Associate Vice President for Wellness (AVP), the Associate Director of Wellness Finance and Operations provides leadership for all Wellness finances (totaling 6M+) and human resource functions within Wellness. Performs complex accounting, budget and human resource functions for the Student Health Center, Counseling & Psychological Services, Wellness Programs and Services, and Disability Services. Serves as an integral member of the AVP's senior leadership team to provide fiscal counsel, develop strategic financial direction, and provide on-going evaluation of resource allocation and internal controls to ensure allocation of University budget funds and Student Health Services Fee (SHSF) is appropriate and in compliance with policies and procedures of RIT. The Associate Director will provide reporting and analysis to the AVP and Wellness leadership staff related to operating, capital, gift, endowment, special project, and various revenue streams and chargebacks. The position will perform complex cyclical, ad hoc, and time sensitive financial analysis, human resource headcount and salary research and reporting, as well as communicate RIT policies and procedures. The Associate Director supervises a full-time employee and provides guidance and functional oversight to multiple operations staff and managers within the Wellness centers.
Manages the budget and financial responsibilities for all departments within Wellness, totaling over $6M. Tracks operating, capital, gift and discretionary account spending and researches variances. Prepares, analyzes and presents monthly financial information to AVP, highlighting relevant financial issues and trends. Prepares salary reconciliations each month. Prepares quarterly financial projections to forecast year-end balances. Resolves deficits on projects. Tracks open position pool (FTE's and dollars). Monitors capital spending to ensure funding availability, and determines correct general ledger account for capital expenditures.
Leads all functions related to human resource management. Supervises staff creating requisitions for incremental and replacement positions in Brassring. Ensures all Position Control numbers have been requested and are accurate for each position. Reviews Oracle Manager Self-Serve Reports for accuracy, works with HR and Payroll to resolve discrepancies. Models the financial impact of various wage and benefit scenarios.
Develops annual operating budget for all offices under the AVP to include, detailed budget preparation, salary planning, capital planning, budget reallocations. Prepares for and directs budget reviews with departmental and divisional leadership. Leads annual budgetary requests and hearing process. Assists AVP with annual merit planning and identifying resource allocations.
Supervises Wellness business operations and workflow including the direct supervision of Wellness Senior Staff Specialist. This includes the identification and implementation of university procedures, responsibility for recruitment, hiring, training, personnel administration, evaluation of staff and fostering staff development and success.
Provides guidance and oversight to Senior Financial Assistant, Center for Recreational Sports, Intramurals and Club Sports Senior Staff Assistant, Sr. Staff Assistant, Disability Services, SHC Operations Specialist, and CaPS Senior Staff Assistant on operational and financial processes and issues.
Completes special projects and duties as assigned by the AVP.
Develops and implements continuous improvement plan for administrative and operational processes for office operations, polices, and procedures.
Attends staff meetings and other meetings as required.
Uses confidential, sensitive and/or private records and information, protects information appropriately.
Department/College Description Student Affairs is a dynamic organization dedicated to the delivery of comprehensive programs and services to engage, support and develop students throughout their educational experience. We value individual and cultural diversity and inclusion: our staff members support these values by communicating and interacting with diverse groups of people, creating collaborative and caring working relationships that support student success.
Required Minimum Qualifications Required:
BS in Accounting or related field
3-5 years of progressive financial experience
Strong analytical skills, attention to detail and accuracy of information processed
Ability to set priorities, manage high volume complex tasks/demands simultaneously, work independently
Ability to manage and maintain confidential and private information, understanding of HIPAA regulations
Proficiency using computerized financial and/or human resources enterprise systems, word processing, spreadsheet, email, and electronic calendaring software
Experience using technology and systems to support administrative, operation and program functions
Effective interpersonal skills and the ability and willingness to contribute to a team-oriented work environment
Understanding of and compliance with, the ethical and legal issues involved in the provision of clinical services and the storage of confidential medical records
Excellent problem solving and troubleshooting skills
Proven ability in building relationships with a broad range of constituencies
Professional, energetic, and self-motivated with a well-defined work ethic
Organizational and project management skills
Research and assessment knowledge, experience and expertise.
Ability to work evenings and weekends as needed.
Ability to establish, build and maintain effective working relationships based on respect, empathy and honesty
Effective communications skills-interpersonal, written, and electronic--including the ability to convey information in accessible terms to diverse, multicultural audiences
Knowledge of Deaf culture, American Sign Language (ASL), or willingness to learn
Prior experience with providing support in a healthcare setting.
Understanding of electronic health record management a plus
Proficiency using Microsoft Office Suite
Prior experience using SIS, Oracle, Kenexa/Brassring, and Maxient systems
Electronic calendaring using Outlook, and/or PyraMed systems
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .