Finance & Data Specialist 6263BR Provost K-12 University Center
Detailed Job Description Please note: This position is dependent on the availability of grant funding.
The Finance and Data Specialist will support all programs of the RIT K-12 University Center (RIT K-12). This includes an extensive grant portfolio as well as revenue-generating Kids on Campus efforts. The Finance and Data Specialist will provide support to individual grants as assigned, in alignment with grant objectives. The majority of effort (75%) will be spent in support of the Army Educational Outreach Program (AEOP).
K-12 University Center
The Finance and Data Specialist will prepare and coordinate the monthly grant project statement certification process by working closely with Program Directors, K-12 Director of Finance and Operations, as well as the PIs and SPA representative. They will analyze and reconcile operating, capital, special, discretionary, start-up, and overhead project account transaction detail on a monthly basis to confirm completeness of data; use judgment as to whether account balances are reasonable and initiate journal entry corrections when required, including resolution of account deficits; and ensure that all transactions are in compliance with applicable university policies and procedures. The Finance and Data Specialist will stay up-to-date on guidance from RIT Sponsored Programs Accounting (SPA), will complete SPARC training for the fiscal management of grants, and will participate in quarterly SPA meetings.
Army Educational Outreach Program (AEOP)
The Army Educational Outreach Program (AEOP, usaeop.com) provides students and teachers a collaborative, cohesive, portfolio of Army-sponsored STEM programs that effectively engage, inspire, and attract the next generation of STEM talent; K though post doctorate programs and expose them to Department of Defense (DoD) STEM careers. A member of the Consortium of collaborative organizations working together to support the AEOP and led by Battelle Memorial Institute, RIT is executing the AEOP STEM Apprenticeships and Fellowships (hereafter AEOP Apprenticeships) as the lead in the AEOP career development effort.
The AEOP Apprenticeships program is a DoD funded, grant-based initiative that helps to address the nation's need for a diverse, agile, and highly competent STEM literate talent pool. AEOP provides high school, undergraduate, graduate and post-doctoral students with hands-on STEM research opportunities in military and university laboratories across the United States and its territories. Participating in AEOP Apprenticeships offers students the unique opportunity to be mentored and trained by senior Army, Army-sponsored, or university faculty researchers while conducting real-world research. The AEOP, with leadership from RIT and support from the AEOP Consortium, will develop and implement a comprehensive career development element to supplement the Army's existing apprenticeship programs.
The AEOP Finance and Data Specialist will support the operations of the AEOP Apprenticeship program by processing and tracking stipend payments, facilitate stipend set-up and track laboratory balances. They will also develop a knowledge of CVENT (the AEOP's centralized application platform) and be responsible for mining data for reporting purposes. The Finance and Data Specialist will:
Prepare statistical and analytical reports regarding program participation and outcomes.
Assist with obtaining data and records in response to requests from assessment team
Facilitate the stipend payment and tracking process. Compile monthly stipend payment lists by working with individual Lab Coordinators (LCs), review stipend form documentation for accuracy and obtain required stipend documentation from apprentices.
Update purchase order tracker and Cooperative Agreement Manager (CAM) tracker reports with stipend payments and budget modifications.
Complete account reconciliations on a monthly basis using a variety of reporting tools. Ensure all transactions are in compliance with applicable university policies and procedures. Identify and investigate reconciling differences, resolve differences, and make correcting entries.
Develop and maintain comprehensive knowledge of sponsored programs administration requirements including the application of cost principles, administrative requirements, and audit requirements, federal acquisition regulations (FAR) and all related organizational policies and procedures.
Perform other accounting and financial analysis tasks and participate in special projects as requested by management.
The Finance and Data Specialist will report to the K-12 Director of Finance and Operations. Occasional weekend or evening hours and travel to AEOP Consortium meetings and events may be required. The position is based out of the RIT K-12 University Center at RIT's main campus. The successful candidate will hold a Bachelor's degree or and Associate's degree with significant experience in records and budget management. They will be a detail-oriented independent worker who will represent RIT and the AEOP professionally at all times.
Required Minimum Qualifications Experience: 3-5 years direct experience in financial/accounting applications and process
Strong interpersonal and organizational skills; must be adept at communicating with audiences of all backgrounds and education levels
Outstanding attention to detail
Experience with budget management, records management, and planning
Knowledge of and willingness to learn new technologies and programs
High degree of experience with Microsoft Office (Word, Excel, PowerPoint)
Values and supports individual differences. Able to work with diverse populations.
Values transparency, accountability, and communication. Embraces a team attitude.
Ability to listen, strategize and problem-solve in a fast-paced environment with competing priorities.
Ability to work independently, managing and prioritizing multiple demands. Knows when to elevate issues.
Familiarity with on-campus systems, such as Oracle
Familiar with grant-based program budget administration
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
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