Procurement and Vendor Payment Manager (Finance Manager) - Craig Newmark Graduate School of Journalism at CUNY
Craig Newmark Graduate School of Journalism (CUNY)
Internal Number: 23158
Job Title: Procurement and Vendor Payment Manager (Finance Manager) - Craig Newmark Graduate School of Journalism at CUNY
Job ID: 23158
Location: School of Journalism
The Craig Newmark Graduate School of Journalism at CUNY, founded in 2006, has become nationally recognized for its innovative programs. The only public graduate journalism school in the northeastern U.S., it prepares students from diverse economic, racial, and cultural backgrounds to produce high-quality journalism. As the profession rapidly reinvents itself for the digital age, the Newmark J-School is at the forefront of equipping the next generation of journalists with the tools to find stories and tell them effectively - using print, broadcast, visual, interactive, and social media. The school offers two master's degree programs: a Master of Arts in Journalism and the nation's first M.A. in Engagement Journalism.
Under the direction of the Director of Finance and Administration, the Procurement and Vendor Payment Manager will assist in managing and reviewing all School/Foundation procurement, vendor payment, and expense reimbursement requests. This position will also serve as the CUNYfirst requester for the Campus Services, Public Safety, Academic Affairs, Dean???s Office, Finance Office and other units as needed for procurement requests, conduct product and pricing research for all end-user departments, as well as assist with related reporting and audit requirements, for both the School and Foundation.
The key responsibilities include, but are not limited to the following:
-Works closely with the Director of Finance and Administration, the Finance team, all Departments, Centers, Programs, including ACE, Foundation, Graduate Council, and Technology and Library Committee (Tech Fees), to anticipate, identify, meet and manage all-funds procurement, vendor payment and expense reimbursement needs within allocated budgets, and where applicable, under shared services with CUNY Central vendor management, procurement, accounts payable and cash management offices.
Manages purchase requisitions and conducts product, service, and pricing research;
Develops, reviews and edits contracts and agreements including revenue contracts, scope of work, product specifications, vendor order forms and procurement justification memos;
Reviews travel and expense reimbursement requests, receipt and vendor payment requests, manages credit card transactions and ensures appropriate support documentation and compliance with established policies, procedures, and agreements;
Manages procurement and vendor payment internal and external audits and risk assessments;
Formulates sound financial strategies and streamline the implementation of established School, Foundation, CUNY, NYS, and NYC procurement and vendor payment policies, procedures, and internal controls, and recommends and implements improved efficiencies and cost-saving opportunities;
Assists in unit planning, such as setting and monitoring progress toward meeting goals and objectives, assist with special initiatives and projects;
Attends School and CUNY-wide meetings and serves on School committees;
Bachelor's Degree and six years' related experience required.
A preferred candidate should have:
-Experience with PeopleSoft procurement and other finance modules, and computer and web technology.
Experience in higher education.
-Strong knowledge of and experience with CUNY, NYS, and NYC procurement, expense reimbursement, and vendor payment policies and procedures.
Strong and effective verbal, written, and interpersonal communication skills and ability to effectively train on established policies and procedures.
Strong organizational skills with the ability to take initiative, problem-solve, manage multiple projects simultaneously, and work collaboratively in a team environment.
Ability to work occasional evenings and weekends.
CUNY TITLE OVERVIEW
Manages the financial activities of a College or major program.
Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues
Develops and recommends policies and controls to assure the responsible use of resources
Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations
Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities
Assists in developing budgeting policies and procedures, and interprets University-wide policy
Liaisons with auditors and other internal and external agencies as necessary
May negotiate contracts
May hire, supervise and train finance and/or clerical staff and manage related administrative functions
Performs related duties as assigned.
Job Title Name: Finance Manager
Higher Education Associate
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
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December 26, 2021 (REVISED)
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
About Craig Newmark Graduate School of Journalism (CUNY)
The City University of New York’s CUNY Graduate School of Journalism offers a top-notch, affordable education teaching traditional journalism values while preparing students to thrive in a rapidly changing media landscape. As the profession reinvents itself for the digital age, the CUNY J-School is at the forefront of equipping the next generation of journalists with the tools to find stories and tell them effectively — using print, broadcast, visual, interactive, and social media. Just as importantly, our faculty of seasoned, award-winning journalists is preparing students to re-imagine how journalism is practiced so they can help lead the changes underway. Our students reflect the ethnic, economic, and international diversity of the world, and they take pride in digging out stories about people and neighborhoods in New York City often overlooked in the media. In our state-of-the-art facility just off Times Square, the CUNY Graduate School of Journalism is learning and teaching change.