PROJECT REPORTING - INFORMATION DELIVERY LEAD - UW MEDICINE FINANCE TRANSFORMATION
University of Washington
Location: Seattle, Washington
Type: Full Time
Internal Number: 198728
A higher degree of healthcare.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
UW MEDICINE (UWM) has an exciting opportunity for a A LIMITED TERM APPOINTMENT - PROJECT REPORTING/INFORMATION DELIVERY LEAD to join the UWM-UWFT team.
This position will be REMOTE until the State of Washington lifts the “Stay at Home” order, and UW Medicine provides approval for staff to work onsite. If/when restrictions are lifted, this position will have the option to be 100% remote or be based onsite at the University of Washington Tower, 4333 Brooklyn Ave NE, Seattle and may travel to other UW Medicine locations as required.
The PROJECT REPORTING/INFORMATION DELIVERY LEAD will lead a cross-functional team to maintain a detailed plan for the implementation of reporting and data distribution to support the finance and supply chain modules of the Workday platform and additional UWM reporting requirements across multiple data platforms. The team will facilitate meetings with various subject matter experts to gather and evaluate additional reports missing from the current reporting inventory, determining which reports are available in Workday, which can be retired, and where new development is needed to address gaps.
This role will require close collaboration with the current UW Medicine IT Reporting team and will coordinate across all teams within UW Medicine and the broader UWFT program to ensure seamless interface. This role will have oversight to multiple teams responsible for ensuring reporting business requirements are met including the UWM team developing the new Data Warehouse that will include the finance data from historical systems, Workday data, and comingled data. The following reporting categories are in scope for reporting:
Financial reporting: including auditable financial statements, consolidated financial statements and all other reporting necessary for UW Academy and UW Medicine to demonstrate the financial position and results of operations of all entities across the University
Grants reporting: including effort certification and financial reporting to sponsors
Management reporting: including budget to actual reports, accounts receivable aging, financial performance reports
Operational reporting: including reporting needs for accounting, accounts payable, purchasing, contracting, inventory and logistics
Replacement of Finance and Supply Chain components: present in UW Medicine and UW Academy data warehouses and associated reports, analytic tools and visualizations
Compliance/regulatory required longitudinal reporting: includes those reports that will require the joining of legacy data to Workday data for required compliance/regulatory needs (e.g., State and Federal)
The PROJECT REPORTING/INFORMATION DELIVERY LEAD is a key resource for the UWM-UWFT team and will contribute to the overall successful outcome.
INFORMATION DELIVERY STRATEGY DEVELOPMENT
Coordinate with leadership teams across UW Medicine and UWFT to develop and document high level future state information delivery strategy for finance and supply chain data
Maintain a detailed Reporting/Information Delivery Project Plan for each phase of the UW Medicine-UWFT program, including key milestones, target dates and resources
Ensure all workstreams managing information delivery deliverables have plans that are in alignment and showcase dependencies
Track and maintain Risk, Issues and Decisions in Jira
Hire and onboard reporting team members based on resource plans
Coordinate work efforts and share updates with other UWM-UWFT Project Managers
Help ensure there is appropriate UW Medicine representation in reporting related decisions both within Medicine and within the larger FT program
Liaison with other Reporting/Information Delivery leads throughout UW
TEAM LEADERSHIP AND FACILITATION
Direct the work of a team of analysts in report disposition and development of requirements documentation for future state reports
Draft recommendations for rationalization, standardization, and future report types/tools for additional reports added to inventory
Facilitate meetings with subject matter experts, stakeholders, and technical staff
Coordinate plans for report development, testing, rollout, and support
Conduct regular team meetings and meet frequently with project and business stakeholders
Bachelor’s degree in Business or related degree
Minimum 6 years' project management experience in large, complex organizations
Expertise in formal project management methods and tools
Excellent project management soft skills, including ability to earn the trust of stakeholders, tenacious problem ownership, and a dedication to customer advocacy
Experience working in ambiguous environments and the capability to document assumptions and continue moving forward
Demonstrated experience leading a team, directing work of team members, and providing coaching and feedback when needed
Experience with reporting concepts and technologies
Experience with architecture of data warehouses
Experience in data governance/management
Experience in managing implementation triage sessions
Experience in leading cross-functional teams
Experience working with enterprise systems
Experience analyzing complex business processes and configuring associated enabling functionality
Ability to work across multiple work streams, departments, and program hierarchies
Ability to work and communicate at a leadership level while also having the capability to be analytical when needed and be able to work and communicate at a more technical level as well
Ability to work independently and with minimal supervision in a virtual environment
Experience facilitating meetings, constructively addressing input and resolving conflicts
Working knowledge of phases of the systems development lifecycle
Proficiency in MS Office tools
Proficiency with virtual meeting tools such as Zoom and MS Teams
Excellent verbal and written communication skills with the ability to communicate clearly to both technical and non-technical audiences, at leadership levels and at more tactical levels
Ability to understand business and technical design considerations and facilitate problem solving/issue resolution in the context of a customer service framework
Ability to create and assimilate business process documentation and reporting specifications
Equivalent experience may be substituted for requirements
Experience with ERP implementations (Workday or similar application)
Experience working at the University of Washington or in a comparable higher education environment
Familiarity with BI programming languages (SQL, TSQL)
Familiarity with BI Technologies (SSRS, SSAS)
Familiar with source code management and tools and processes such as TFS
Familiar with report rationalization process
CONDITIONS OF EMPLOYMENT: This position will be REMOTE until the State of Washington lifts the “Stay at Home” order, and UW Medicine provides approval for staff to work onsite. If/when restrictions are lifted, this position will have the option to be 100% remote or be based onsite at the University of Washington Tower, 4333 Brooklyn Ave NE, Seattle and may travel to other UW Medicine locations as required.
As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.