At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The ASUC Student Union is the campus 'living room,' offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services. We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,400 student groups and 40 student publications. The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students.
The Finance department under ASUC Student Union is responsible for the management of Student Union budgeting and forecasting; reporting and analysis; accounting; commercial contracts and sponsorships; accounts receivable; and financial records; as well as adherence to external and internal finance and accounting policies and procedures. The Finance department also provides accounting and financial process support to the Associated Students of the University of California (ASUC), a non-profit 501(c)3 comprised of student government officials and student organizations. In support of the ASUC, the Finance department manages the accounting software of record; accounts payable and accounts receivable, vendors' records; issuance of tax documents and IRS reporting; allocation of budgets; the annual audit; and monthly financial reporting. It also manages the financial portion of the web-based student organization management software that allows student organizations to view their finances and to make financial requests, as well as administers finance based training to student organizations related to this software and process.
Application Review Date
The First Review Date for this job is: October 22, 2021
Uses advanced financial services and accounting concepts and organizational objectives to resolve highly complex issues. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
The ASUC Finance Supervisor oversees the ASUC and GA student governments' finance and accounting as well as financial support to 1500+ student organizations. The Finance team oversees daily accounting, accounts payable and receivable, taxes, audits and purchasing. This position is responsible for ensuring accounting policy and practice align with all applicable accounting and audit standards. This position is also responsible for the ASUC taxes (organization and individual level) and reporting processes. The ASUC Finance Supervisor is also responsible for the CalLink finance process for all ASUC accounts receivable and payable. The CalLink finance process pays out more than 10,000 purchase requests per year totaling more than $5M to students and vendors. This position oversees the processes related to ASUC and GA revenue allocations totaling approximately $2.5M. There is an additional $7.5M in student organization funds that are overseen by the ASUC Finance Team. This position will also manage technology projects that will create greater efficiency for the organization and the ASUC/GA in the long term.
Applies advanced financial services and accounting concepts to perform highly complex technical analyses in support of the Student Union and ASUC student government. Initiates and designs summary reports and background materials regarding a wide variety of internal and external policies and regulations to address a range of issues such as regulatory compliance, tax implications, recovery of cash, risk management, and the organized implementation of new services, procedures and / or policies. Responsible for providing analyses for highly complex budgetary, financial and resource projects, often dealing directly with student government officers and University units. Recommends changes to policies and establishes procedures that affect functional area. Build relationships and liaise with the LEAD Center, ASUC, GA and other campus divisions and departments that intersect with SU Finance Team. Responsible for development of finance guidance and training for student organizations and student government and reporting for student government.
Supervise team of financial services mid-level professional and clerical staff including the ASUC Finance Coordinator, FSA 2 - ASUC AP/AR Analyst, Blank Asst 3 - ASUC AP/AR Coordinator. Responsible for hiring, training, professional development and other HR related matters for this team. May back up those who perform specialized tasks or activities. Trains staff and creates effective teamwork environment.
Responsible for, through subordinates when appropriate, compliance with and maintenance of ASUC tax and audit requirements. Ensures compliance with federal and state requirements; stays current with changes in the law. Interprets related policies and advises departments accordingly. Conducts audits of internal records and processes. Makes recommendations on maintaining and strengthening internal controls to protect University and ASUC resources. Act as primary contact with external auditor and oversees the preparation of the annual audit financial statement. Through subordinate staff oversee the preparation and filing of sales, occupancy and, state unclaimed property taxes; and the generation of forms 517L, 1099, and 990 annually. Oversee the investment activities of the ASUC including the CalLodge real estate property, and a stock market portfolio with assets valued at $2 million.
Duties as assigned. May serve as a project manager or subject matter expert.
Participates in the analysis and design for new or improved services, financial operational systems, and/or processes that have critical organization-wide impact or create efficiency. Includes the development of projects to allow information sharing between systems, automate processes, and improve the CalLink process. Develops and implements financial transaction processes and procedures; may train staff on financial activities. May coordinate financial system implementations and upgrades.
Advanced knowledge of financial or accounting concepts, policies and procedures, as well as related accounting and regulatory compliance requirements.
Advanced skills in the use of spreadsheet and database software.
Strong interpersonal skills and ability to work effectively across the organization at all levels.
Skills include service orientation, ability to multi-task effectively in a varied, high volume environment; uses sound judgment and decision making, critical thinking, creative problem solving, and effective verbal and written communication skills.
Advanced knowledge and understanding of internal control practices and their impact on protecting University and student government resources.
Advanced leadership skills to provide guidance, coaching and mentoring to professional and support staff.
Experience with nonprofit policies and laws.
Knowledge of state and federal tax laws.
Bachelor's degree in related area and/or equivalent experience/training.
Advanced knowledge of organization and systemwide financial processes and procedures.
May require analytical skills sufficient to develop and implement financial data management and reporting systems.
May require skills in project management, leadership, and process re-design.
Salary & Benefits
This is a full-time, career position with a hiring range commensurate with experience. Hiring range is $90,000 - $97,000/annually. For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.