ABOUT UC SANTA CRUZ UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
INITIAL REVIEW DATE (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Initial Review Date (IRD): 10-11-2021
Dept Marketing Statement The Division of Global Engagement (GE) advances the University's teaching, research and service mission by working collaboratively throughout the institution to promote global engagement and advance campus internationalization by facilitating international mobility for students and faculty. GE serves as the primary unit responsible for improving the international student experience and engagement on campus, promoting faculty engagement in international initiatives, and developing strategic partnerships abroad. GE interacts with campus leadership on strategic planning and initiatives to elevate the reputation of UCSC globally. GE units include Global Learning, International Student and Scholar Services (ISSS), Global Programs and Global initiatives.
Under the general supervision of the Assistant Vice Provost of Global Engagement, the Finance and Business Manager has responsibility for financial analysis and monitoring, general administration, and reporting on a budget of approximately 2.4 million. The primary focus of this position is to serve as the resident expert for the financial operations of the Division of Global Engagement by providing the AVP and Directors with timely and relevant financial information, maintaining financial integrity by processing financial transactions, and by ensuring that the GE funds are used in compliance with university policy. The position provides oversight and guidance for managing the unit ProCards, travel cards, cash handling, business contracts, and revenue sources. This position also serves as a resource to all divisional staff on relevant business policies and operations. The incumbent has transactional, reconciliation, and approval abilities in campus information systems, including the Payroll Personnel System (UC Path), the Financial Information System (FIS), the Financial Managers Workbench (FMW), CruzPay, CruzBuy, ImageNow, and OmniLock. The incumbent is responsible for HR, payroll, operating budget and purchasing functions; conducts analytical studies; serves as divisional liaison with business and HR units.
APPOINTMENT INFORMATION Salary Information: $74,000 - $102,000 / Annually. Salary commensurate with skills, qualifications and experience.
Coordinates, maintains and implements divisional budgets. Responsible for providing analytical support for highly complex budget, financial, and resource projects dealing with divisional and outside constituents. Applies advanced professional concepts to perform complex technical analysis to understand past performance and determine present and future performance and / or resource allocations. Coordinates the gathering of budgetary and resource requirements information during the planning stages, such as the annual budget process. Serves as liaison with internal and external constituents.
Uses the campus financial system, payroll system, and data management reports to monitor, analyze, project, and report on the financial position of GE. Develops and maintains divisional analyses for calculating and monitoring payroll (salary and benefits) and other operating expenditures for divisional units. Develops and maintains department analyses for calculating and monitoring return on investment (ROI) for initiatives, special programs, and other related issues. Using system-wide and divisional data to develop projections for the miscellaneous fee revenue and other external revenue sources and prepares recommendations for allocation across GE units. Assists the AVP and Directors to develop proposals, monitor status and expenditures, and submit reports for the allocation and use of soft funds.
Performs complex financial or resource research and studies for both internal department and external constituents. Gathers, analyzes, prepares, and summarizes recommendations for complex financial and / or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses. Generates, modifies, and conceives of new financial or other resource reports, strategic planning and modeling, analyzing and forecasting staff salary budgets and user fees, and makes recommendations for maximizing financial or other resource outcomes. Resource analysis includes budgetary analysis, financial analysis, forecasts, projections, staff salary or FTE analysis, analysis of miscellaneous student fees, special program fees, contracts and grants and endowment income.
Makes recommendations on maintaining and strengthening internal controls to protect University resources. Provides divisional support in the areas of business process analysis and design, system or procedure testing and implementation, documentation, security, workflow, and customer feedback. Prepares forms for campus system access, Travel and ProCards, expenditure authority and approval, and other departmental and unit systems and processes as required. Develops and makes recommendations on internal policy / procedural changes that affect division. Uses advanced understanding of industry practices and organizational policies and procedures to resolve highly complex or difficult assignments.
Prepares, reviews and/ or approves advanced financial transactions on behalf of the division. Prepares, reviews and/ or approves various financial transactions to include but not limited to transfer of Funds (TOF), transfer of expense (TOE), transfer of payroll expense (TOPE), changes to the permanent budget and staffing list in the financial managers workbench (FMW), inter-location transfer of funds, travel advance and expense reimbursement forms, direct pay forms, entertainment reimbursement forms (ERF), changes to employee appointments, changes to employee FTE and distribution percent, employee action requests (EAR), recruitment management system forms, campus recharge, and other transactions as necessary. Ensures that financial transactions are in compliance with policies and allowable on the funding source.
Coordinates and responsible for a variety of human resources activities including employment, training, classification and ensuring the completion of forms and documents related to HR and Payroll for division. Provides guidance to supervisors in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, onboarding/offboarding practices and Business Continuity procedures.
Conceives of and maintains divisional chart of accounts, other data management tools, and related business processes. Documents procedures for financial activities. May train staff, and as appropriate, creates an effective team environment. Maintains and updates the divisional chart of accounts and list of activity codes. Provides initial and refresher training to divisional staff on campus and local business, personnel, administration, and operations policies, to include personnel actions, fair hiring, travel, expense reimbursement, purchasing, expenditure authority and authorizations, business contracts, vendor relations, ethics and conduct, and other relevant areas as necessary.
Provides department support in the areas of business contracts. Maintains the department business contracts list, works with functional managers to review, process, and manage business contracts. Serves as the department liaison with Purchasing on business contract issues.
Bachelor's degree in related area and/or equivalent experience training.
Advanced knowledge of finance policies, practices, and systems.
Demonstrated successful experience in identifying, collecting, and analyzing information from multiple sources.
Prior successful experience in effectively presenting complex finance related information both verbally and in writing in a clear and concise manner.
Prior successful experience in using multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.
Advanced interpersonal skills to effectively communicate at all levels within the campus community.
Prior experience and demonstrated skill in managing multiple tasks in a high-volume work setting with demanding timeframes.
Highly Effective written communication skills; demonstrated attention to detail.
Demonstrated skill in adapting to changing priorities.
Prior successful experience working as part of a professional staff team.
Advanced knowledge and understanding of internal control practices and their impact on protecting university resources.
Advanced degree in related area and / or equivalent experience/training.
Prior Experience using systems such as UC Path, the Financial Information System (FIS), the Financial Managers Workbench (FMW), CruzPay, CruzBuy.
Prior experience working in a higher education setting.
SAFETY STATEMENT All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
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EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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