The Director of Finance and Operations has overall supervision and responsibility for the following six areas of the school’s operations and finances:
Financial Planning and Budgeting
Establishes a budget and builds transparency around financial performance. Creates a forward looking lens through budget modelling. Balances the delivery of short-term performance while ensuring long-term financial sustainability. Assists in planning effectively for the long term financial viability of the school. Develops a financial plan in support of the existing strategic plan.
Involved in the establishment and administration of policies regarding financial aid and tuition assistance. Ensures effective accounts receivable management as well as options for collection of delinquencies.
Accounting and Audit
Establishes and reviews financial management policies and processes. Assesses internal controls and procedures relating to purchasing activities, donations, and cash receipts. Prepares for the annual audit.
Human Resources and Employment Law
Assists in creating a culture where employees feel valued and honored for the work they do. Oversees compensation, benefits administration, personnel practices related to hiring and training, safety and wellness programs, and applicable regulatory compliance (both during the school year and summer programs).
Plans and maintains facilities and programs in support of the school’s mission. Oversees facilities and transportation, and works closely with the Director of Auxiliary Services on the school’s food service management program to ensure adequacy and compliance with regulatory requirements.
Identifies greatest areas of risk for the school. Ensures comprehensive risk management practices and policies aimed at protecting and safeguarding the assets of the school and its employees and students. Allocates resources to critical areas of risk. Ensures adequate insurance coverage.
Plans, manages and evaluates the School’s development activities to meet current and future fiscal and capacity related needs.
Using standard accounting and bookkeeping procedures, to keep an accurate continuous record of the cash and financial position of the school and manage the financial operation of the school so that the institution remains financially stable. This includes processing of tuition, bank deposits, monthly statements to lenders, reconciliation of accounts and balance sheets with the school's accounting system, entering accounts payable, check requests and processing cash disbursements, payroll using outside payroll service.
To prepare general journal adjustments and accruals and review trial balance in order to prepare monthly Profit & Loss Statement
To prepare monthly budget vs. actual analysis, balance sheet and cash flow report for board of trustees.
To assist the Finance Committee of the Board with development of the annual budget, year-end financials and schedules needed by auditing or reviewing accounting firms.
To oversee all procurement and purchasing of school equipment and supplies.
To oversee human resources administration including selection, retention, and separation of staff, benefits, and insurance policies.
To manage risk at the school to ensure the safety of personnel and students in their use of the facilities and during student activities and to maintain appropriate levels of insurance to protect the property and to cover the liability of the school.
To design and implement fundraising activities including an annual giving campaign, and other projects as determined by the Finance Committee.
To develop and maintain an alumni relationship program.
To design and implement special fundraising events and activities, including an annual auction.
To oversee school transportation, including transportation contracts and to assess the performance of the transportation companies.
To oversee the annual enrollment and re-enrollment process including preparation of financial aid offers, and creation and tracking of Enrollment Agreement and tuition deposits and payments.
To supervise and coordinate the work of the Business Operations Coordinator.
To supervise and assist the Registrar in the implementation of duties.
To supervise and assist the Facilities Director in the implementation of duties
To supervise and assist the Oak Hill Staff in the implementation of school wide fundraising events,
To work closely with the Auxiliary Enterprises Director in order to ensure the effective management of the food-service operation and any other auxiliary enterprises of the school.
To assist the head of school with decisions regarding salaries and benefits for all personnel, including the evaluation of support staff.
To represent the school at various regional, state, and national associations relative to the role of being the business manager.
To perform other duties as assigned by the head of school.
To support the school and its leadership.
Bachelor’s degree with an emphasis in accounting or equivalent experience.
Demonstrated computer skills.
Experience with QuickBooks or other similar full featured business accounting software.
3 to 5 years experience in an accounting management position
3 + years experience in not-for-profit education is a plus
Position requires people skills, helpful nature, and a desire to work within a friendly and team-oriented environment