Assistant Director of Finance and Program Administration
Location: New York, New York
Internal Number: 518161
Job Type: Officer of Administration
End Date if Temporary:
Hours Per Week:35
Salary Range: Commensurate with Experience
Reporting to the Director of Programs and Finance, the incumbent oversees financial operations and program administration for the Arts Initiative at Columbia University, a pioneering campus venture that connects Columbians with incredible arts experiences on campus and with the larger arts landscape of New York City. Oversees financial operations of the Ticket and Information Center, including ticket sales, reconciliation reports, and bank deposits. Manages budgets, accounts payable and receivable, payroll, procurement, and related reporting. Researches, plans, and implements Arts Initiative programming and events. Responsible for efficient department operations and compliance with University policy. Serves as department representative at events, in rotation with other staff. Performs related duties as assigned, including occasional evening and weekend hours.
Oversee financial operations of the Ticket and Information Center (TIC), including reconciliation of ticket sales reports, bank statements, and University ledgers; supervision of bank deposits; and preparation of related reports
Oversee box office financial operations for student events, including timely reconciliation of sales reports and processing of inter-departmental transfers
Prepare the annual budget submission, quarterly fiscal updates and reports, and fiscal close-out
Monitor operating budget and financial transactions; oversee monthly ARC reconciliation, research and resolve any problems; prepare reports to aid in budgeting, financial tracking, and projections
Manage accounts payable and receivable, process payment of invoices, and resolve billing discrepancies
Prepare bi-weekly payrolls for student employees, prepare hiring documents, reconcile payroll reports with local ledger, research and resolve any problems
Serves as P-Card and Petty Cash holder for the department; responsible for processing and reconciling expenses, and compliance with University audit policy
Serve as Department liaison with Columbia University Accounts Payable, CUIT, HRPC, Purchasing, Vendor Maintenance, and Payroll Offices
Process requisitions for and oversee procurement of supplies, services, and equipment; conduct inventories and maintains department property records; schedule maintenance and repair of office equipment
Serve as key operator of office equipment, maintains service contracts, and makes purchasing and replacement recommendations
Research, plan, and implement Arts Initiative programming and events, both on campus and in collaboration with external cultural partners
Maintain high quality customer service for diverse audiences, students, faculty, and staff; foster a collegial and inviting environment that enables everyone to do their best work
Serve as Department representative at events, including University orientations, information sessions, and other events as assigned
Maintain administrative and financial filing systems
Bachelor???s degree or its equivalent required.
Three to five years of related professional experience is required.
A resume and cover letter must be submitted to be considered for the position.
Experience in the arts and/or higher education is strongly preferred.
Must have demonstrated skills in preparing and analyzing financial data. Must be highly organized, motivated, flexible, and able to balance multiple competing demands. Must be detail-oriented and highly organized, with excellent judgment and discretion. Excellent written and verbal communication skills are required, as is the ability to interact with a highly diverse group of constituents within and outside the University and arts community, utilizing savvy, tact, and discretion. Strong proficiency in Excel is required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.