SENIOR ERP BUSINESS ANALYST - UW MEDICINE FINANCE TRANSFORMATION
University of Washington
Location: Seattle, Washington
Type: Full Time
Internal Number: 195616
A higher degree of healthcare. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
UW MEDICINE has an exciting opportunity for a LIMITED TERM SENIOR ERP BUSINESS ANALYST (BA).
The UW FINANCE TRANSFORMATION PROGRAM (UWFT) is a $270M initiative to transform the University’s financial systems and processes, including academic, administrative, and healthcare. The scope of UWFT includes replacement of legacy core financial systems with an Enterprise Resource Planning (ERP) solution called Workday.
UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW’s highest administrative priorities, this multi-year initiative is one of the largest finance system programs in Washington State and the outcome of the program will be highly visible at all levels of the University, the State, and nationally in higher education
The UW has an existing Workday platform, utilizing the HCM/Payroll/Benefits modules. This includes a backend infrastructure around security, access, and report development. The UWFT program will be responsible for implementing new financial modules that need to be integrated into the existing platform and will also need to include significant new functionality for finance. The new modules are scheduled to go live on July 1, 2023.
The SENIOR ERP BUSINESS ANALYST (BA) is a key member of UW Medicine’s – UWFT program team and will take a leadership role in requirements, design, and testing work efforts. The BA is responsible for facilitating UW Medicine’s move to a single ERP system, which will automate and streamline a broad range of accounting and financial management processes. The position will work with subject matter experts to document as-is processes, define future state requirements, assist in the new Workday systems and process design, and provide support to the larger UWFT program team to build, test, roll out, and transition to operations. This position will also provide business analyst support to UW Medicine technical teams that are working to integrate clinical and UW systems to Workday, data conversion, and building a data warehouse and reporting infrastructure.
The migration from multiple ERP systems to a single modern integrated ERP system combined with defining and executing large scale change to achieve the University’s transformation and efficiency goals is a large and complex initiative. Execution of the UWFT program will require UW Medicine’s accounting, finance, and supply chain staff, management, and leadership to manage both a high level of change while continuing to meet the operational needs of UW’s nationally recognized clinical and research healthcare facilities. The successful candidate will need to work and help lead with UW Medicine program management to drive change in order to achieve UWFT’s optimization and efficiency goals.
The successful candidate will support UW Medicine Accounting operations and management to deliver the UWFT initiative with minimal disruption to existing operations. The resource will provide program guidance and support to operational subject matter experts through all phases of the program. In the addition to the duties described above, this position will support UW Medicine UWFT program participants to help them balance their operational and project commitments, escalate and manage issues and risks, represent subject matter experts in design efforts, and collaborate on data collection and analysis as needed.
BUSINESS ANALYSIS :
Document as-is processes, policies, accounting treatments, and reporting needs
Represent business process needs using alternative views, such as analysis models (diagrams), prototypes, or scenarios, wireframes where appropriate
Define and manage work of a wide range of SME’s and other types of participants to achieve and define goals
Work with management to make key decisions that inform future state design
Define and document future state business functional requirements and manage through their Lifecyle
Facilitate working sessions with a wide range of stakeholders, subject matter experts, and project staff
Provide functional requirements and design support for UW Medicine technical teams, including systems integration, data conversion, and reporting teams
Assist technical team with development of technical requirements
Assist on future state process reengineering, consolidation, and design
Assist with development of test cases
Help manage test execution and track agreed to design changes
Act as a subject matter expert through the build and prep for go-live phases
Support Workday go-live
Provide support during the transition to operations phase
Help identify, assess, document, mitigate, and manage issues and risks through their lifecycle
Provide work effort estimates to help project managers build and maintain project plans
Provide timely status of all assigned work efforts
Be a proactive member of the program team to help achieve the highest level of program efficiency and execution quality
CHANGE MANAGEMENT :
Assist in assessing and documenting change impacts
Assist in the development and execution of change management plans
Support UW Medicine operations staff through the change
Bachelor's degree in Business or Accounting, Health Administration, Computer Science, Information Systems, Public Health or related field
Minimum of 6+ years’ experience performing progressively more complex and responsible Business Analysis and tasks. This includes the ability to simultaneously lead multiple efforts with varying durations (i.e., > 1 year) and levels of effort (i.e., > 500 hours). These work efforts should have increased visibility and impact at the organizational leadership level.
Expert experience in, and the ability to advise leadership on enterprise level ERP implementation projects.
2+ years of experience in implementing full lifecycle ERP solutions
Expert in business process mapping and reengineering
Experience implementing new tools and processes with Accounting and Finance teams
Experience working with a wide range of data collection, analysis, and visualization tools
Demonstrated collaboration skills with colleagues at all levels and across different organizations
Demonstrated ability to work independently and with minimal supervision
Experience facilitating meetings, constructively addressing input and criticism, and resolving conflicts
Ability to present complex technical material to non-technical audiences in an approachable way
Ability to understand and communicate business relevance to management / leadership teams Equivalent experience may substitute for requirements
Experience working in a healthcare or academic medical center environment
Specific project experience with Workday or other ERP system implementations as a business or systems analyst
Encourage everyone to have a voice and invite opinion from all, including quieter members of the team.
Deal effectively with ambiguous and unstructured problems and situations.
Initiate open and candid coaching conversations at all levels.
Move easily between big picture thinking and managing relevant detail.
Anticipate stakeholder needs, and develop and discuss potential solutions, even before the stakeholder realizes they are required.
Contribute to an environment where people and technology thrive together to accomplish more than they could apart.
Navigate the complexities of cross-border and/or diverse teams and engagements.
Initiate and lead open conversations with teams and stakeholders to build trust
CONDITIONS OF EMPLOYMENT: This position will be REMOTE until the State of Washington lifts the “Stay at Home” order, and UW Medicine provides approval for staff to work onsite. If/when restrictions are lifted, this position will have the option to be 100% remote or be based onsite at the University of Washington Tower, 4333 Brooklyn Ave NE, Seattle and may travel to other UW Medicine locations as required.
UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.