Manager of Finance, TIMSS & PIRLS International Study Center
Location: Chestnut Hill, Massachusetts
Internal Number: 5054
Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.
Located at Boston College's Lynch School of Education and Human Development, the TIMSS & PIRLS International Study Center conducts regular international comparative assessments of student achievement in mathematics and science (TIMSS) and in reading (PIRLS) in more than 70 countries. TIMSS (Trends in International Mathematics and Science Study) and PIRLS (Progress in International Reading Literacy Study) are sponsored by IEA (International Association for the Evaluation of Educational Achievement), an independent international cooperative of national research institutes and governmental research agencies headquartered in Amsterdam, the Netherlands. IEA has been conducting international comparative studies of student achievement since 1959. To date, the TIMSS & PIRLS International Study Center has brought over $148 million in research funds to Boston College.
The Finance Manager is responsible for all aspects of financial management of the TIMSS & PIRLS International Study Center, including the departmental budget, research contracts and grants, and income and expense budgets. Because of the international nature of the projects, a large component of the non-salary related expenses is denominated in foreign currency. Currently, the total funding is approximately $32 million.
The majority of the work is related to the pre- and post-award management of all contracts and grants proposed and awarded for research and other sponsored activities in the Center. To ensure proper stewardship of sponsor funds, the Finance Manager works closely with the Office for Sponsored Programs (OSP), the Lynch School of Education and Human Development (LSEHD), the Controller's Office, the Center directors and staff, and the funding agencies to ensure compliance with Boston College guidelines, funding agency fiscal guidelines, and federal accounting policies. The Finance Manager interacts regularly with IEA's Finance Manager in Amsterdam, to ensure an effective exchange of financial information and a smooth flow of project funds. Specifically, the duties include the following:
Work with the Center directors to manage all aspects of the proposal development and submission process through the BC pipeline in order to ensure timely receipt at the appropriate funding agency.
Prepare budgets for all projects in the TIMSS & PIRLS International Study Center. This includes ensuring that salaries, fringe, indirect rates, and other costs are consistent with BC procedures and guidelines as well as Sponsor requirements.
Act as the liaison between the Center and the Office for Sponsored Programs.
Work with project sponsors and sub-contractors to prepare proposed budgets and timetables for the project.
Work with the TIMSS & PIRLS Center Directors and research staff, IEA and other project funders, and BC to ensure the Center is adequately funded to meet its financial obligations.
Maintain appropriate records and systems of financial control for grant expenditures, including forecasting of expenditures.
Prepare and monitor the Center's overall budget and cash flow for each project.
Inform the Center directors regularly about the fiscal health of the Center and its projects.
Set guidelines for departmental and grant expenditures to ensure compliance with BC, funders, and other regulatory authorities. Also ensure timely spending on grants. This includes management of the accurate and prompt processing of all employee expense claims, payments to vendors, purchases of equipment and supplies, contracting of services, and payments relating to the Center's international meetings. These tasks often include ensuring that currency conversions are properly handled and that wire transfers are made and recorded in PeopleSoft in a timely manner.
Provide contract deliverables to the funders in a timely manner.
Process the Center's payroll paperwork on schedule and accurately to meet payroll deadlines for all of the Center's employees. In addition to the full-time staff of the Center, this includes overseeing the payroll aspect of new hires as well as graduate and under-graduate students.
Responsible for working with project consultants, including, preparation of consultant agreements, obtaining tax forms, sending consultant invoices, developing consultant expense guidelines, and processing consultant expense claims and honorarium.
Responsible for monitoring and reconciling all project and departmental accounts on a regular basis. This includes working with OSP to ensure any awards are properly set up on the PeopleSoft system and then reconciling monthly PeopleSoft reports, Time and Effort reports, departmental purchasing cards, supervising the FedEx accounts, and the departmental Business Travel Account.
Responsible for monitoring foreign currency rates in locations where the Center is scheduled to have project meetings to ensure that the budget is adequately funded to accommodate currency fluctuations.
Working with the Office of Sponsored Programs on:
Processing and approval of all transactions that are processed on the grants.
Updating interim grant budgets when new funding is received.
Preparing invoice documentation to assure that funders are invoiced in a timely manner and that final reporting of grants is done correctly and in a timely manner.
Providing financial information and fiscal information to the funder, as necessary.
Acting as the liaison between the sub-contractor and OSP to ensure that sub-contracts relating to the project are consistent between the sub-contract and the underlying prime contract. Assisting OSP with preparing the sub-contracts and modifications and extensions, monitoring subcontractor budgets and statements of work to ensure subcontracts are completed in a timely manner and are adequately funded throughout the project and that deliverables are delivered on time. In addition, ensuring that expenditures comply with regulations, including currency conversions and that payments are made in a timely manner.
Working with the LSEHD and the Budget Office to manage the annual departmental budget and IDC (indirect return) funds as well as any special projects/expenditures relating to the departmental budget.
Working closely with and act as Manager, Events and Administration back-up, as required.
Supervising and assisting in travel arrangements for staff and consultants.
Responsible for training new grant personnel on BC procedures for grant spending and overseeing office staff in their duties relating to the fiscal operations of the department.
Troubleshooting and resolving issues that arise throughout the lifecycle of the award.
Interfacing with BC's internal auditors, when necessary.
Implementing more efficient ways of handling office operations relating to financial procedures.
Performing special projects and other duties, as required.
Full-Time Equivalent Hiring Range: $74,250 to $92,800; salary commensurate with relevant experience. For extremely qualified candidates salary above the range will be considered.
This is a grant-funded position.
Master's degree in Business Administration or Finance or equivalent experience.,
5-10 years experience in project administration, preferably in a University or non-profit setting. International experience a plus.
Strong interpersonal financial and demonstrable problem-solving skills and follow-through skills are required.
Ability to take initiative and prioritize work and be able to work independently as well as part of a team.
Ability to work with others under pressure in order to meet deadlines.
Must be able to manage a large project, but also pay attention to detail.
International experience and knowledge of foreign currencies, preferred.
Must have common sense, be flexible and resourceful and have maturity of judgement.
Excellent oral and written communication skills
Familiarity with PeopleSoft Financials and Human Resources, preferred.
Proficiency with personal computers, MS Excel and MS Word.
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Boston College conducts background checks including education, and verifies COVID-19 vaccination as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity .
Boston College is one of the nation's best and most selective universities, with U.S. News & World Report ranking Boston College 31st among national universities, and Forbes ranking it 26th in its 2012 America's Best Colleges listing. Boston College confers more than 4,000 degrees annually in more than 50 fields of study through eight schools and colleges. Faculty members are committed to both teaching and research having earned nearly $60 million in research grants in the last year alone. The University has made a major commitment to academic excellence. As part of its Strategic Plan, Boston College is in the process of adding 100 new faculty positions, expanding faculty and graduate research, increasing student financial aid to more than $128 million annually, and widening opportunities in key undergraduate programs, such as international study, internships and student formation.