This position is an integral part of the Accounting Department for the Olin Business School, supporting day-to-day financial operations. This position acts as the accounting representative for Olinâ™s departments and is responsible for all aspects of financial document processing, including, but not limited to, processing all accounts payable and accounts receivable functions in accordance with University policies and procedures. This position provides customer service support to faculty, staff, and students.
Primary Duties & Responsibilities
Serve as the Accounting Department Representative for operational and support departments at Olin Business School. This position is the departmentâ™s initial point of contact for assistance with business services.Â
Act as purchasing agent for department.Â This requires understanding departmental needs, budget restrictions, and policies and procedures.Â Work with department, University purchasing staff and vendors to evaluate needs, seek suitable products and services, and negotiate reasonable prices. Assist department staff and Associate Director of Accounting with creating request for proposals (RFP).
Responsible for complete processing of financial transactions. This includes check requests, travel reports (domestic and international), travel advances, purchase orders, procurement card transactions, interdepartmental invoices, free balance invoices, journal entries, and wire transfers.Â
Requires thorough and up to date knowledge of Olin Business School and Washington University policies and procedures to ensure all expenses adhere to spending guidelines. Must ensure efficient, accurate, and timely completion of all transactions. Â Must also ensure financial transactions have proper approval, suitable supporting documentation and valid business purpose.
Advise and resolve any compliance issues.
Requires specific knowledge of the purpose of multiple accounts and subclass object codes. In consultation with department management and Accounting Department, determine appropriate account to be charged.
Acts as liaison between vendors, departments, OBS Accounting and University Accounts Payable.Â Collaborates to resolve any questions or issues.
Functions as point of contact for faculty, staff, and students seeking reimbursements for business or travel expenses.
Reviews purchases for addition to floater insurance inventory as appropriate.
Provide support for annual budget and monthly reporting process. Monitor account balances, maintain open encumbrances, and process journals.
Assist with fiscal year-end closing process.
Serve as backup for Olin accounts receivable and payroll functions.
Assume document processing responsibilities for other Accounting Assistant staff as needed for proper workflow.
Train faculty, staff, and students on policies and procedures.Â
Assist with creating or updating documentation on procedures and policies.
Assist Associate Director of Accounting with projects and perform other duties as assigned.
Working knowledge of/experience with Universityâ™s systems, policies, and procedures preferred.
Demonstrated interpersonal skills with the ability to establish and maintain positive working relationships with co-workers, supervisors, employees and vendors.
A self-motivated individual driven by challenge with the ability to work independently with a high degree of reliability, accuracy, and productivity.
Ability to manage and prioritize multiple tasks and deadlines with varying degrees of pressure; ability to exercise judgement and take corrective action.
Skill in utilizing personal computer, spreadsheet, word processing, and electronic mail applications to prepare analysis and communicate with others.
Ability to analyze all types of payments and corresponding documentation to determine if the transactions are within applicable policies and procedures.
Excellent written and verbal English communication skills to communicate effectively with customers, co-workers, supervisors, employees and vendors.Â
Demonstrated ability to work in a team environment and be an effective team player.
Demonstrated ability to type with speed and accuracy.
Strong mathematical skills.
Ability to handle confidential information responsibly.
Must be able to convey a professional image.
Ability to identify and resolve workflow issues relative to continuously changing needs.
Must be flexible as priorities can change with very little notice.
High school diploma or equivalent high school certification and two years office, payroll, accounting, or business experience.
$17.83 - $27.64 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.