SeniorManager for Finance and Administration Development and Alumni Relations
Are you a mission driven professionalwith the desire to bring your passion and expertisein finance and administration to a top fivenationallyranked highereducationalfundraisingorganization?
If you are looking to leave your mark, we are looking foryou. As America's first researchuniversity—andoneofthemostrenownedacademicandhealthcareinstitutions in the world—Johns HopkinsUniversity'sOfficeofDevelopment and Alumni Relations offers an unsurpassedopportunityto build a careeryou'll beproudof while contributing toour mission tobring knowledge totheworld.Our primary responsibility is tostrengthentheJohnsHopkinsInstitutionsthrough partnerships with donors,volunteers,faculty, alumni, friends, andpatientsthroughcollaboration,people,relationships,integrity,innovation,andtrust. We are deeplycommittedtoourteam ofover 500 individuals who bring theirtalent, energy, andenthusiasm to the workplace. Here, you'll meet a groupofcolleaguesthat believe in collaboration,professional growth,andinnovation.
JohnsHopkinsUniversity is a very large ($6.5billion in 2020operating revenues; nearly $10billion in 2020netassets and~$600million in annual capital expenditures), highly decentralizedandcomplexinstitution, with significantlocal resource controlanddecision-making responsibility. The University is madeupofnineacademicdivisions,SheridanLibraries,theAppliedPhysicsLaboratory,andseveralindependentinstitutes.
The SeniorManagerforFinanceandAdministrationwillprovideleadershiptothefinanceandaccounting areas forthe Office ofDevelopmentand Alumni Relations.Thispositionwillserve as a member ofseniorleadership in theDARBusinessOffice.Responsibilitiesincludeproviding leadershipanddirectionoverstrategicfinancial planning,management, reporting, and data analysis.Reporting totheSeniorAssociateVice President forDevelopmentand Alumni Relations,they willwork closely with the Office oftheVice President forDevelopmentandAlumniRelationstoestablishplansandbudgetstobestpositionthebusinessunitto achieve strategicbusinessobjectives. In addition,they will serve as the primary contact with University Administration(UA)Finance, with a secondaryreporttotheSr. DirectorofFinanceandAdministrationforUA.
TheSeniorManagerforFinanceandAdministrationwillcreateandmaintain a soundfinancialenvironmentandmaintainthe highest standardsforintegrityand general businesspractices.Responsibilities willincludestrategicfinancial planning, management andreporting (including payroll),data analysis, datavisualization,andforecasting for the VP Suite. In addition,they will workclosely with managers toensure timely andaccuratereporting of financial informationtomonitoraccountsandresolveproblems,ensurecompliance,safeguardresources,and reduce risks.
Participate with theProjectManagerforvariouscapital projects (CRM Replacement,Founder's Wall Expansion,etc.)toensure that theproject is createdandaccounted for correctly in SAP andthatthe budget andexpenses are reflectedproperly in financial results.Work with otherdivisions as necessaryforjointprojects. Ensure that funding is allocated in accordance with sourcing agreements.
ProvideandpresentwrittenquarterlyreportstotheVP Suitethatinclude the year-to-datebudget,forecasting,andtrends in thedivisionsanddepartmentsthat will betterinformrecommendations andstrategiesforDevelopmentofAlumniRelations.
Serve as primary contactforDARprogram managers regarding spendingexpectationsandapproval ofunbudgetedexpenditures.
Managethemonthlyreconciliation, review, anddistributionofreportsensuring accuracyand timely distribution. Meet with programmanagersandbudgetstaff as needed.
Utilizecreativedatavisualizationmethodsforfinancial reporting andscenarioplanning when communicating with Executive Leadership.
Responsibleforfacilitiesmanagementtoinclude space andphysical facilities. ResponsibleforSanMartinCenter(SMC)reception area and general building issues,including printer contracts,shredding,refreshments,conference rooms,and general upkeep.
Serve as primary contactforFacilities,Maintenance,and Real Estate.Serve as SMCrepresentativefor all issues regarding SMCphysical plant as well as occupiedspacesatKeswickforAdvancementServices.
Work with TalentManagementand Human Resourcesonspace planning. Within thenextfiscal year, will beresponsibleformoving team membersfromSMCto a newphysical location. Will manage anyfuturemovesofCentral Developmentand Alumni Relationsstaff.
Transaction Processing: Accounts Payable and Receivable(10%)
Managethefinancial processes such as purchasing,invoice payment, andpayrollactions working withinUniversitypolicyandprocedures.
Serve as primary contactforSharedServices regarding changing policiesandprocedures.Makefinal decisionregarding interpretationof those policiesforDARexpenditures.SetnewDARpolicies as needed. Serve as DARrepresentativefortravelissues.
Managedevelopmentand delivery oftraining regarding accounts payable toDARstafftoensureunderstanding ofandcompliance with University andDARpolicies.
Compliance: State Licensing and 990 Support (5%)
Work with TaxDepartmenttoprovideDARdata needed forpreparationofannual 990Report.Participate as needed in discussionsregarding changing and/orsupplementing datarequirements.
Oversee state registration filings. Coordinateinformation gatheringneededtocomply with individual state registrationrequirementsto allow forsolicitationofdonationson behalf ofJohnsHopkinsUniversity. ProvidedatatoPerlman+Perlman,the firm responsibleforfilingregistrations with thestates.Procuresignaturesfrom Universityleadership as needed.
Partner with ExecutiveDirectorof Human Resourcesonsalaryreviewsandnegotiations,andonannual workforceplanning,merit/annual reviews,equitystudies,etc.
Managerequestsforchanges in positionsforDARincluding filling vacancies,changes in salaryduetoequityadjustmentsand/orpromotions,andutilizationofStrategicInvestmentdollarsforDAR.
Surveysand Cost of Fundraising(5%)
Managedevelopmentofannual costof fundraising reports for all divisionsandunits within theorganization,maintaining for bothFYandcampaign(total budget$80million+).
Managecompletionofvarioussurveysandreports(ChronicleofPhilanthropy,AdvancementLeadershipForum,CASE,etc.) as needed. Perform trend andquality analysis.
Management and Other(10%)
Manage a team of 3 employees with theauthorityto hire, evaluate,andterminate.
Participate in monthlyUA FinanceManagermeetings. Work with members oftheBusinessOffice toensurecompliance with UniversityFinancialpolicy. Participate in UniversityAdministrationworkgroupsandinitiatives.
Other duties as assigned.
Required:Bachelor's degree in Finance,Accounting or Business, five ormore years of relevant financial/budgetplanning andmanagement. Advanced knowledge andexperience withfinancialsoftwareapplications,enterpriseresearchmanagementsystems,databases,andspreadsheets. Strongskillsrequired in Excel. Mustbe highly skilled at presenting data both in writing and orally. Abilitytodemonstrateintellectual curiosityandflexibility as needed.
Preferred:Experience in higher educationsetting,fundraising, research, orhealthcareenvironment;master's degree or CPA; knowledgeofHopkinsfinancial andpayroll systemsand university policyandprocedures.Experience working with C Suiteleaders.
Classified Title: Sr. Financial Manager Working Title: Sr. Finance and Administration Manager Role/Level/Range: ATP/04/PF Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F, 8:30am-5:00pm Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001643-Finance Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.