The George Mason University, School of Business invites applications for the position of Administrative Associate, Finance. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Position:
The Administrative Associate, Finance is responsible for supporting the mission of the School of Business and administratively assist the Finance Area Chair and Finance faculty members. The position will also provide responsive and reliable customer service to all area constituencies.
The Administrative Associate position has responsibilities in the following areas: Office Support, Finance Area Chair Administrative Support, Area Faculty Support, and Special Project Work.
Assists students and external parties in making the proper connections in the Finance Area, the School, or University to address their needs;
Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, Sedona, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests;
Remains current on all School of Business and University policies;
Updates website content;
Manages calendar of events and ensures event information is communicated both within the office and to appropriate School teams (i.e., Marketing and Communications, Advancement Office and Dean's Office) to ensure events are being properly marketed to internal and external stakeholders;
Attends trainings on essential job-related functions and systems as specified in the employee developmental plan. Shares findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of School of Business policies and procedures with University Guidance;
Assists with the training of new Area Support staff as requested by the School of Business Dean's Office.
Finance Area Chair Administrative Support
Prepares and tracks all financial requests that require Area Chair approval;
Reconciles Dean's Office financial reports with internal records;
Prepares budgets for expenses per faculty member when required by Area Chair;
Provides budget support as needed for the Area Chair;
Provides updates to all regarding School, and University events and activities;
Schedules appointments for Area Chair;
Advises the Area Chair on suggested organizational improvements;
Provides administrative support to the Area Chair for the recruiting of new employees (i.e., full time faculty, administrative faculty, classified staff, graduate assistants, and hourly staff (as needed));
Assists Area Chair in coordinating activities with adjunct faculty;
Assists the Area Chair in responding to external constituents;
Provides event management support as needed;
Executes other administrative duties and responsibilities as assigned by Area Chair.
Area Faculty Support
Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material;
Processes all copy and print service requests;
Orders text books for faculty each term;
Processes supply and other orders through eVA system;
Assists in the recruiting of graduate assistants using eWork;
Administers all aspects of faculty recruitment using eWork;
Coordinates office/work station set up and orientation for new faculty members and graduate assistants;
Assists faculty members with operational (not technical) aspects of systems including email, Patriotweb, WebCT, Sedona, and other job related systems;
Arranges logistics of all Area events and candidate visits;
Prepares travel authorizations and reimbursements for all Area faculty/faculty candidates as required and makes associated arrangements;
Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the School of Business;
Coordinates monthly Area faculty meetings and disseminates information through Area;
Maintains Area files for faculty members and ensures proper records retention and disposal;
Assists the Dean's Office with the on-boarding of adjunct faculty.
Special Project Work:
Executes special projects and initiatives as assigned that support the strategic mission of the school.
High school diploma or an equivalent combination of education and experience;
Excellent oral and written communication skills;
Must be able to work both independently and as a member of a team;
Well organized, self-starter, sound interpersonal skills;
Ability to follow through and complete tasks.
Strong administrative background in a University setting;
College level coursework;
Knowledge of all relevant software related to job responsibilities (i.e. Microsoft Office, University Procurement Systems, etc.)
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
Internal Number: 50629
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.