Reporting to the Managing Director of the Center for English Language and Orientation Programs (CELOP), the Finance and Administration Manager is responsible for the implementation of the finance and administration goals for CELOP and assists with financial and enrollment data analysis.
The position provides support to the leadership on budgeting, forecasting, and process improvements.
The Finance and Administration Manager is responsible for the day-to-day financial administration of CELOP. This includes, but is not limited to, overseeing the payroll and student accounting services as it relates to CELOP students and the daily financial operations of CELOP as well as the management of the office facilities. Key Responsibilities/Essential
Manage the CELOP budget, consult and advise the Managing Director on budget versus actual expenses on a monthly basis and through the quarterly confirmation process.
In coordination with Global Programs Data Analyst, present financial and enrollment analysis to the Leadership Team. Provide expense and budget analysis to support the department's process for planning, forecasting enrollment targets, and reporting as required by the University. Collaborate with the Recruitment and Outreach Specialist to gather this data.
Under the supervision of the Managing Director, prepare recommendations for tuition rates and program dates for CELOP.
Research and resolve discrepancies and act as the first check for spending appropriateness. (20%) Oversee full time and part-time faculty monthly payroll processing, additional payments, and over bases.
Manage payroll for weekly staff, student workers, and casuals. Under the supervision of the Managing Director, process employee terminations, leave of absence, and all hiring actions. (20%)
Process financial transactions, including journal entries, shopping carts, expense reports, purchase orders with the approval of the Managing Director.
Manage the Petty Cash box and cash reimbursement process. (10%)
Assist the Admissions Team in resolving issues related to a student's accounts or payments.
Process student withdrawals with the Registrar's Office and apply for refunds when applicable.
Consult and advise the Admissions Team on resolving issues related to medical insurance waivers, immunization charges, housing charges, and miscellaneous charges. (15%)
Set up sponsorship coding for a relevant population with Student Accounting Third Party Billing. Compile the no-show list each semester to process these students' withdrawals with OUR. (10%)
Under the supervision of the Managing Director, manage the department facilities including, maintenance and custodial services, minor construction, and renovation projects.
Order office supplies and purchase equipment as needed and request by the Leadership Team. As primary Data Security Administrator, assign appropriate access to UIS.
Oversee and initiate audits of user permits. Consult with the Managing Director to develop effective procedures to make CELOP a safer workplace and implement resulting security measures. (25%)
Bachelors Degree in finance, corporate finance, accounting, or related field.
Graduate degree preferred.
3 to 5 years of professional experience in a fast-paced operational environment.
Exceptional interpersonal and communication skills including verbal and written communication.
Ability to produce high-quality work reflecting attention to detail and accuracy.
Highly organized, with the demonstrated ability to manage multiple projects and priorities effectively both independently and as part of a team.
Able to meet tight deadlines.
Experience with data collection, reporting, management, and analysis.
Experience with multiple database platforms is a plus.
Proficient knowledge of Microsoft Office Suite.
Experience with SAP preferred.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.
Internal Number: 6833
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