The Finance Manager is a part of the Finance and Administration Office at Owen Graduate School of Management (OGSM) at Vanderbilt University. This position will work closely and collaboratively with the Chief Business Officer, managing the school's financial operations and having responsibility for preparation and analysis of various financial reports and reconciliations to support leadership and decision making within the School, for the Dean, and for the Provost/Academic Affairs Finance team. The Finance Manager will interface with a wide constituency of partners across the school and University. The Finance Manager will enjoy balancing routine reporting schedules and deadlines with ad hoc reporting and project requests. A strong foundation in accounting and finance coupled with the ability to understand the details and their impact on the big picture is also necessary. A demonstrated desire, passion, and drive for providing excellent and timely deliverables; building an understanding of the complexity of the campus community, and fostering constituent trust and confidence are needed in all engagement and undertakings.
The Owen Graduate School of Management (OGSM) is a professional school at Vanderbilt University, located in Nashville, Tennessee. Our size and focus allow us to interact with students, faculty, alumni, and recruiters as individuals so that we can better understand and help each achieve their goals. This is how we build our culture - one that is collaborative. We are intensely and proudly competitive with the best. But we also shape leaders who understand that collaboration is essential in today's connected economy. We develop businesspeople who can lead and manage change, drawing not only on what they learn here about business but also what they learn about themselves. The Finance & Administration office is dedicated to supporting our faculty, staff, and students with their financial activities, including purchasing and payments, contracting, billing and collections, employment and payroll actions, and various administrative needs of the school.
Duties and Responsibilities
Analyzes and reports on current and long-range financial and operational activity for Owen, including routine and ad hoc reporting.
Uses advanced knowledge of spreadsheets; presentation tools; and Vanderbilt systems to analyze, understand and prepare to report trends/variances/or other needs to determine correlations with OGSM goals and recommend appropriate courses of action.
Develops high-quality deliverables with metrics for analysis and decision-making.
Works closely with the Chief Business Officer and other constituents to develop a deep understanding of operational and financial drivers and challenges at OGSM.
Builds the story visually and verbally, effectively using a full range of tools - including spreadsheets, graphs/graphics, and narratives.
Presents insightful information in ways to reach and speak to the target audience.
Investigates and analyzes detailed accounting system transactions to understand activity and recommend improvements.
Works closely with various Owen departments to provide financial data for annual business school raking surveys. Compiles data and prepares narratives for accreditation and stewardship reports.
Approves all financial transactions for assigned central business and administrative units in Oracle Cloud, including procurement requisitions, business expense reports, and intracompany transactions.
Serves as a backup for reviewing and approving financial transactions for central business and administrative units in Oracle Cloud, including procurement requisitions, business expense reports, and intracompany transactions.
Serves as alternative HCM specialist for Owen to process faculty, staff, and student employee transactions in Oracle Cloud.
Supports the development of annual operating and capital budgets and monthly financial forecasts.
Develops financial forecasting models which support the development of budgets and projections.
Assesses financial projections compared to budget and to financial drivers and decisions.
Reviews and updates personnel expense models to ensure accurate projection of all personnel expenses. Works closely with Vanderbilt Human Resources and Payroll and Owen Human Resources Manager to understand the various systems and processes involved in personnel expense management.
Develops tuition and scholarship financial models to ensure accurate billing, reconciliation, and projection of net tuition revenue.
Generates monthly and quarterly variance analysis and trend reporting.
Develops models that respond to new financial or operational circumstances.
Supports development and documentation of administrative and financial business processes and policies within the school in accordance with University policies.
Understands system controls and leads the enhancement of procedures to strengthen existing and new systems.
Prepares and maintains process and procedure documentation and identifies areas of improvement.
Educates stakeholders on revised and new business processes and policies.
Actively seeks and implements process improvements to support stakeholder information needs.
Provides excellent support and follow-up to all stakeholders.
This position leads the Owen Finance team of staff accountants; this position reports administratively and functionally to the Chief Business Officer of Owen Graduate School of Management.
CPA and/or Master's degree in Accounting, Business Administration, Finance or related discipline preferred.
Minimum of three years of progressively responsible experience and proven abilities.
Skilled in general Microsoft Office software including Word, Excel, and PowerPoint.
Familiarity with systems used for reporting and presentations.
Strong data analysis and reporting skills with an inquisitive approach to interpreting the data, anticipating constituent questions, and/or capturing the context.
Ability to effectively distill complex data to essential elements.
Derives energy from working closely and collaboratively as a team to make a positive impact but also able to work independently on projects while providing appropriate work status updates.
Ability to manage multiple projects and deadlines. Flexible in dealing with changes in approach and/or deliverables.
Innovative, friendly, and positive personality enjoys learning and problem-solving.
Embraces and thrives in the academic culture.
Attentive to detail while never losing sight of the high-level strategic direction and impact.
Excellent interpersonal and communication skills - honest, direct, willing to discuss complex topics. Able to maintain balance amongst numerous, different constituents and communicate with a wide range of audiences.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000657
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.