Lawrence Berkeley National Lab's (LBNL) Office of the Chief Financial Officer (OCFO) Division has an opening for an Field Finance/Budget Office Program Manager to join the team.
In this exciting role, you will support the administration and management of programs, functions and activities managed throughout the OCFO with a primary focus in the Field Finance and Budget Office Departments. This includes: supporting cross-cutting financial or administrative programs; supporting projects and/or processes from inception to completion; managing functions; administering and managing initiatives; planning and executing tasks; coordinating departmental or Institutional cross-functional teams, meetings and activities; performing financial and data analyses; facilitating, preparing for and hosting meetings; preparing and submitting reports. Programs supported may include, but are not limited to: Strategic Initiatives, Recruiting, Training, Risk and Assurance, Policy Coordination, Requirements Management, Performance Measurement and Management (metrics, quad chart reporting and performance evaluation reporting).
What You Will Do:
Hiring and Onboarding New Employees. Manage the recruiting and onboarding function for the Field Finance and Budget Office Department. This includes interface with and management of the entire lifecycle of hiring activity; position determination, interview coordination, selection, onboarding and training. Interface and coordinate meetings between recruiting partners, hiring managers, administrators and others. Review compensation worksheets, prepare candidate justification memorandums. Coordinate activities and outcomes between the HR Department resources (recruiters, partners, etc.) and hiring managers within each Department, candidates and training resources, including onboarding training and acclimation.
Field Finance (FF) Assurance Plan. Work with the Field Finance Managers and Department Head to develop, review, revise and report on activities to support and comply with the OCFO/FF Assurance Plan. This includes:
Creating, maintaining, and reporting on assurance metrics such as resource adjustments and accruals. Develop and implement risk assessment protocols, guidelines, processes and assessment tools, and reporting on same.
Coordinating, hosting, developing material for, and organizing regular meetings on assurance.
Ensuring the new hire transaction reviews or other assurance activities are completed and reported.
Developing and facilitating risk management training for multiple levels of analysts and managers.
Ensuring the annual Field Finance continuous improvement process is completed each year and implemented the following year.
Working with multiple department functionaries as needed to coordinate Divisional assurance initiatives and completing them for Field Finance and/or Budget Office.
Field Finance Training Program. Create/revise the Resource Analyst (RA) strategic training program. Update and revise the plan as needed for the core technical skills each RA must possess for each job level. Update or create training for new(er) FF managers.
Lead the subject matter expert (SME) coordination, review, development, and implementation of policies, procedures, and desktop instructions for Field Finance. When questions arise from Field Finance staff/managers, matrix client managers, or others, act as a central point of contact to research, discover and communicate answers to questions or policy conflicts. Prepare written documentation and recommend solutions to issues in a collaborative and efficient manner. Recommend training program adjustments as determined based on questions, policy issues or evolving regulatory or Lab variables. This may include, but is not limited to:
Developing and presenting management briefings, investigation and causal analyses reports, and recommendations for division management and LBNL senior management.
Providing technical guidance and support to LBNL management, program managers and subject matter in the area of issues management.
Field Finance Strategic Planning: Participate in an annual Filed Finance strategic planning process. Help to develop the Field Finance Strategic Plan and lead the implementation of the initiatives.
Support the planning, organization and controlling (reporting) of topical or ad hoc issues.
Coordinate agendas and meetings for overlapping areas of responsibility between FF and other OCFO departments.
Additional Responsibilities as needed:
Act as a delegate for higher-level manager meetings as requested.
What is Required:
B.A./B.S. or advanced degree in a business or project management related field or discipline (e.g. project management, financial or data analysis, risk management, quality assurance, business administration, etc.) with 8+ years of work experience managing complex projects or departments and/or programs of moderate to large scope; or an equivalent combination of education, academic training and experience.
Demonstrated experience in leading projects or programs, as well as strong teamwork and collaboration skills, including the ability to effectively interact with varied groups of individuals. Ability to develop and maintain collaborative, constructive and cohesive working relationships with key contacts. Ability to quickly ascertain requirements and develop plans and activities to satisfy and complete projects or assignments.
Demonstrated experience evaluating, designing and developing policies and procedures.
Demonstrated experience developing and/or delivering training programs.
Demonstrated experience in analyzing information and data (especially financial data), independently identifying relevant factors, formulating conclusions and recommending opportunities.
Support OCFO and Field Finance Vision, Strategic Goals and Objectives.
Knowledgeable and skilled in program and initiative planning. Broad knowledge of the organization's operational, scientific, technical capabilities and budget requirements. Strong project, issue and functional management skills, as well as policy, process and procedural experience.
Drive achievement of the overall goals and objectives of the Field Finance Department through the success of the essential functions of the job. Creation of strong partnerships with the Senior Managers, Department head and peer departments.
Emphasize excellent customer service by playing an active role in ensuring the programs and functions provide a high level of service both to internal and external customers.
Help fulfill the overall goals of OCFO and Field Finance by performing additional tasks/roles as assigned when the need arises.
Public speaking and communications skills, including the ability to present issues, ideas, and recommendations clearly in verbal and written formats.
Ability to work under short deadlines and constrained budgets, while managing different projects concurrently.
Master's Degree in Business or related field.
This is a full-time, career appointment, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Diversity, equity, and inclusion are core values at Berkeley Lab. Our excellence can only be fully realized by faculty, students, and staff who share our commitment to these values. Successful candidates for our faculty positions will demonstrate evidence of a commitment to advancing equity and inclusion.
Work will be primarily performed at Office of the Chief Financial Officer (OCFO) -- Bldg. 971, 6401 Hollis St., Emeryville, CA.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.
Internal Number: 92246
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.