Assist in tracking and providing the daily financial and business functions of the accounting process for Association accounts. Prepare Accounts payable documents, print checks, and copy/file all back-up related to payables. Prepare Accounts Receivable invoices. Track, verify, and assist in monitoring all accounts assigned. Work with administrative, program and management staff to prepare grant billings and other Association invoices.
Assist in providing Information Technology services to Association employees and Executive Director. Work with the Shared Business Network IT lead to provide direction and implementation of IT services in the Association. These duties may include, but are not limited to network logistics, copying system, computers, and equipment requests and recommendations.
Provide oversight of Association records and serve as Records Management Officer for the Association. Assist with off season 4-H camp registration and administrative tasks.
This position will work with the SBN Finance and IT Leads, as well as Association Finance Coordinator and Executive Director to complete assigned financial, records management and IT tasks of the Association in a timely and efficient manner. This position will work with the 4-H Team Leader and 4-H Camp Director to assist with off season camp registration and administrative tasks.
High School Diploma or GED and two years of experience in accounting, finance, or Information Technology or related field.
Working knowledge of Information Technology and the ability to provide support to Association.
Ability to offer technical support to company staff and troubleshoot computer and network problems.
Advanced skills in Microsoft applications including: Excel, Word, Publisher, Powerpoint, Access and Outlook and other subject-or-industry-related client tracking software-to enter data and process information, create computer reports.
Must be able to maintain confidential information relating to financial and sensitive personnel matters.
Ability to create and utilize spreadsheets, operate calculators, and maintain an orderly set of files.
Ability to organize and prioritize work and meet deadlines.
Ability to work as a team member.
Ability to identify problems and suggest solutions.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Experience with non-profit, accrual basis of accounting.
Willingness to learn new skills and information.
Position Responsibilities & Essential Functions
Administrative Management - 5%
Under guidance of supervisor, monitor and record State and Federal appropriations received through Cornell University and make necessary adjustments to salary account distributions.
Set priorities in order to meet deadlines.
Assist in the preparation of budgets.
Administrative Coordination/Operation - 90%
Process vouchers for payments insuring that all charges to accounts are accurate.
Prepare invoices and required billing documents for funds owed to the Association for supplies, services, and grant programs.
Record cash receipt deposits, credit card and PayPal account revenue.
Reconcile and record monthly Cornell University billing for payroll and expenses, ensuring timely payment.
Responsible for accurate/timely posting of all financial transactions to appropriate computerized ledgers (accounts receivable, accounts payable and general journal).
Maintain physical inventory of all CCE-Delaware fixed assets of equipment and vehicles.
Create new accounts & forms for grants, as needed.
Reconcile bank statements and balance petty cash.
Prepare and assist in the submission of fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Work cooperatively with staff that have responsibilities for account reconciliations.
Assist in the preparation of accurate and timely monthly financial statements that reflect the financial position of the Association.
Attend and participate in SBN Finance meetings.
Record appropriate distribution of staff salaries among salary accounts.
Take initiative to keep Finance Coordinator and Executive Director apprised of all issues and/or concerns relating to areas of responsibilities.
Assist in creating educational and informational Power Point presentations utilizing existing materials..
Assist with website maintenance and training and keep calendar events & pages current.
Assist SBN IT Lead with computer technology and troubleshooting.
Assist SBN IT Lead with training of staff and serve as a local IT resource to staff.
Maintain strict confidentially of all financial, personnel and association records.
Assist with camp registration and camp administrative responsibilities primarily during off season for 4-H camp.
Provide record management oversight for the Association as record management officer.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Delaware County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Applications must be received by June 30, 2021. The position will remain open until filled. All applications must be submitted online.
Excellent benefits, based on eligibility, including:
Paid Vacation & Sick
NYS Health Insurance Program (including FREE Dental Insurance)
NYS Retirement (NYSERS)
Long-Term Disability Insurance
Voluntary Tax Deferred Annuity Plan
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
ClearPoint Credit Counseling Solutions
For additional questions please contact Jeanne Darling, Association Executive Director, email firstname.lastname@example.org .
To be considered for this position, all applicants must:
(1) Complete *ALL* sections of the online application
(2) Upload/attach a cover letter (Word or PDF format)
(3) Upload/attach a Resume (Word or PDF format)
(4) Upload/attach names and contact info for at least 3 professional references (Word or PDF format)
Please note that you should upload documents at the beginning of the application process. READ THE APPLICATION INSTRUCTIONS BELOW TO BE SURE YOU ARE UPLOADING DOCUMENTS AS REQUESTED.
Internal Applicants: Apply via Workday under the "Career, Talent and Performance" section.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at 607-255-6120 or via email at: email@example.com.
No relocation or VISA sponsorship available.
Association Accounts Rep II
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00025745
About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.