Definition of Roles: The Director of Finance is responsible for the efficient operation of the Business Office and for the accurate keeping of all financial reports of Rosarian Academy. He/she coordinates the total budget, ensures that correct accounting principles are followed, coordinates employee’s benefits, and presents the finances of the Academy to the Adrian Dominican Congregation, boards of Rosarian Academy, and to the parents.
Supports and promote Rosarian Academy philosophy of education and the mission statement.
Share responsibility for the formation of the faith community at Rosarian Academy.
Oversees all financial transactions of the Academy.
Responsible for an efficient operation of the Business Office.
Ensures that correct accounting principles are followed and policies are adhered to.
Coordinates employee benefits.
Works with the auditing firm.
Serves as secretary to the Charitable Trust Board, Finance Committee and Investment Committee.
Oversees all financial transactions in relation to Rosarian Academy.
Pre-approves all transactions made in relation to financial affairs in order to monitor the budget efficiently.
Delegates various duties to the Bookkeeper as necessary.
Meets with the Head of School and Treasurer to plan annual budget.
Collects data from prior years actual revenue and expenditures to form a guideline for budget preparation.
Reviews budgets from various departments for annual budget input.
Plans revenue based upon data received from Head of School and other administrators.
Prepares annual budget to be submitted to the Head of School.
Oversees monthly and year-end financial transactions (journal entries).
Responsible for submitting a monthly financial statement to the Head of School.
Gives a report of monies raised in fund raising activities on a regular basis to the Development Director.
Gives an account of monies raised by various department chairpersons and administrators.
Record and deposit all monies received on a regular basis.
Monitor revenue received in relation to annual budget projections.
Monitors investments on monthly basis. Records income received and submits to Bookkeeper for computer entry.
Keeps Head of School aware of investment activity on regular basis.
Monitors cash flow and makes Head of School aware when investments need to be withdrawn.
Issues purchase orders to various Department Directors.
Proofs purchase orders to see if they are properly completed.
Authorize purchases that do not exceed departmental budget and that do not exceed $5,000.00.
Oversees the processing of accounts payable. Approve check requests and purchase orders before payment is made.
Signs accounts payable checks and obtain Head of School’s signature on checks over $5,000.00.
Receives contracts from Admissions Office for processing of student billing.
Verifies that appropriate payment accompany contracts.
Oversees the Bookkeeper’s input of student billing information and fees into billing system.
Receives, processes, and monitors all special payment arrangements which have been approved by the Head of School.
Records and processes all financial assistance or scholarships awarded to students.
Keeps Head of School abreast of delinquent accounts.
Informs employees of benefit package when initially employed.
Collects appropriate information from employees to implement benefits.
Enrolls and terminates health insurance coverage for each employee.
Monitors billing received from health insurance carrier to see that every employee is correctly
Administers all pension forms, i.e., Trust Document, individual policies for employees, year-end data to pension company.
Oversees the processing of employee payroll deductions in relation to benefits.
Receives employee contracts from Head of School.
Receives appropriate information from employees for processing payroll.
Oversees Bookkeeper’s input and processing of all payroll activity.
Processes employment verification forms.
Annual Financial Audit
Prepares and oversees the preparation of all schedules for auditors.
Works extensively with annual auditing firm to perform detailed and thorough audit each year.
Reviews final financial statement received from auditing firm before it is submitted to the Head of School.
Prepares all financial reporting to Charitable Trust.
Prepares minutes from Charitable Trust Board meetings for chairperson’s review and Board’s
Transfers interest and dividends earned in Charitable Trust to Rosarian Academy’s operating fund each quarter.
Works with auditing firm each year to perform thorough audit.
Reviews final financial statement before it is submitted to Head of School.
Reviews Internal Revenue Service Report 990 received from auditors and mails it to the Internal Revenue Service.
Five years of accounting and management experience