Oregon State University (OSU) invites applications for the Outdoor School program Finance, Budget, and Contracts Coordinator within the Division of Extension and Engagement (Division). This position is located in Corvallis, Oregon and reports to the Director of Outdoor School.
The OSU Extension Service engages the people of Oregon with research-based knowledge and educational programming that strengthens communities and economies, sustains natural resources, and promotes healthy families and individuals. The Outdoor School program resides within the OSU Extension Service and advances the Extension Service's vision, mission, and goals by guiding and supporting school districts and education service districts in providing equitable, culturally responsive and interdisciplinary outdoor school programs for Oregon's youth. The long-term goal of the OSU Outdoor School program is to make placed-based programs part of the Oregon school system, and to build upon youth's skills in hands-on science and their abilities to be effective environmental stewards and community leaders. OSU Outdoor School program funding is available for all 5th or 6th graders in the state of Oregon. Read more about our program at the OSU Outdoor School program's website: http://outdoorschool.oregonstate.edu.
As a member of the Outdoor School team, the Finance, Budget, and Contracts Coordinator will coordinate Outdoor School business operations including building and managing the program budget, as it pertains to internal operations and external stakeholders (grant recipients) of the Outdoor School program. The Coordinator will develop and maintain relationships with school districts, educators, outdoor school providers and program partners to help execute Outdoor School funding requirements as outlined in Oregon Revised Statute (ORS) 327.390. The Coordinator will help execute Intergovernmental Agreements (IGAs) between OSU and school districts and/or educational service districts, prepare budgets and spending reports, work closely with the Extension Service Fiscal Officer, and prepare financial statements for the Outdoor School program's Advisory Committee as well as local and state elected officials. This position works with the Office for Sponsored Research and Award Administration (OSRAA) and the Office of Procurement, Contracts and Materials Management (PCMM) to execute contracts between OSU and the grant recipients. The Coordinator manages all fiscal and contractual aspects of the grant program including payments to funding recipients and payment of other program related expenses.
The Coordinator will also work closely with the Director to develop and revise annual budgets based on Outdoor School program financial trends, participation rates, and lottery revenue forecasts. Finally, the Coordinator will help manage projects related to the business and finances of the Outdoor School program.
Commitment to Inclusive Excellence (see https://diversity.oregonstate.edu/strategic-plan): OSU is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment, which includes, but is not limited to, complying with Civil Rights and Language Access regulations. This position will work with the Director to ensure that diverse populations, including those that have been historically marginalized/excluded from participation are served.
Please visit the following webpages for more information on our commitment to inclusive excellence:
OSU Extension Service https://extension.oregonstate.edu/about/diversity-equity-inclusion OSU Moving Forward Together https://leadership.oregonstate.edu/president/moving-forward-together
Typically requires Bachelor's Degree in field relevant to program focus. May require certification or licensure as appropriate to the position.
Bachelor's degree in business, finance, accounting, or related field.
Five (5) years of experience in budget/accounting/fiscal management which includes hands-on experience with: a) Planning and development of program/unit budget, processes, evaluation; b) Development of fiscal related office operations, and rules to uphold fiscal policies and operational integrity.
Experience in equity, diversity, and inclusion programming initiatives.
Experience with project coordination or management.
Experience with large programs with several hundred participating organizations.
Ability to work with multiple customer grants/budgets simultaneously.
Effective oral and written communication skills with a variety of audiences, with different cultural identities, and socioeconomic statuses.
Excellent accounting, budgeting, and financial forecasting skills.
Demonstrated proficiency in in software such as, or similar to, the Microsoft suite and fiscal accounting software.
Experience successfully participating in, building and leading effective work teams.
Effective customer service skills with a variety of audiences, with different cultural identities, and socioeconomic statuses.
Experience with problem solving and conflict resolution.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq.
Travel is required.
Non-standard work hours (evenings and/or weekends) will occasionally be required.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.