Director of Finance and Administration

The Director of Finance and Administration will be a strategic thought-partner, and report to the President. The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, human resources, administration, and IT.

The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic decision making and operations as the organization continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.
Responsibilities

Day to Day

• Reconcile General ledger accounts in Quickbooks Online

Perform basic accounting procedures such as:

• Accounts receivable/Accounts payable
• Payroll processing and time keeping
• General ledgers
• Tax payments
• Managing petty cash and program budgets
• Providing information for financial statements such as:
• Monthly and quarterly financial reports
• Monthly forecast summarizing current and projected financial position

Financial Management

• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate and lead an annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
• With oversight from President, lead annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
• Manage organizational cash flow and forecasting.
• Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to the President.

Human Resources, Technology and Administration

• Further develop the organization’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
• Ensure that recruiting processes are consistent and streamlined.
• Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
• Work closely and transparently with all external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.

Qualifications

• Minimum of a BA, ideally with an MBA/CPA or related degree
• At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience in non-profit
• The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
• Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
• A track record in grants management
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
• Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
• A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• A multi-tasker with the ability to wear many hats in a fast-paced environment
• Personal qualities of integrity, credibility, and dedication to the mission of the organization

Job Type: Full-time

Pay: $27.00 - $32.00 per hour