Director of Finance and Operations

PRIMARY RESPONSIBILITIES

Overall Organization Management & Leadership

• The position manages organizational, administrative and operational functions.
• Support CuriOdyssey’s efforts to create a workplace that promotes diversity, equity, and inclusion and ensure that DEI is a top-of-mind priority.
• Participate as a member of the senior management team
• Participates in long term strategic planning
• The Director of Finance & Operations works with individual department heads to monitor their work, not only ensuring each function stays on track to meet its goals, but also making sure each department understands its role in relation to the other departments and our mission.
• Work effectively internally with diverse constituencies within the organization, and externally with board members, advisory committee members, staff and volunteers.
• The Director of Operations and Finance works closely with community and professional organizations, governmental and regulatory agencies, private vendors, benefits brokers, CuriOdyssey staff, the Board of Trustees, and affiliated Board Committees on the planning, implementation and/or evaluation of the organization’s strategic initiatives.

Reporting relationships

• The Director of Finance & Operations reports to the Executive Director
• Manage and develop seven (7) staff positions leading these departments: Finance, wildlife, marketing/communications, exhibits, volunteers, HR, and facilities. Note: Education & Development departments will report into the Executive Director.

• Safety Officer: Also functions as Chief Safety Officer: manages and schedules all Safety aspects of the organization including compliance, training, fire code, burglar/fire alarms, pump test, AED, and emergency evacuations. Directs personnel in charge of maintaining safety protocols and staff training.

Operations

• Directs personnel in charge of overall facility maintenance of the museum and wildlife habitats.
• Manages some construction projects in regards to the facility maintenance and/or upgrades.
• Act as In-House Project Manager on the New Campus development project.

HR Responsibilities

• Responsible for all human resource development, implementation and administration of policies and programs, preparation and processing of payroll documents.
• Manage the employee 403 (b) plan and all other benefits.

Finance responsibilities

• Liaison between Board Finance Committee and administration.
• Responsible for the management of the accounting team, for all financial activity including the accuracy, integrity and security of all financial documents.
• Manage accounting and operations team.
• Oversee daily, weekly, monthly, and annual reports ranging from overall daily receipts to development, budget, and income reports.
• Oversight for the general ledger, A/R, A/R, cash and other accounts reconciliation, o year/month end closing including all journal entries, internal financial statements, the annual audit, and organizational financial analysis.
• Ensure compliance with IRS, EDD and DOJ.
• Advise the Executive Director on financial matters involving the budget, projections, accounting procedures and the endowment.
• Oversee restricted contributions and grant funding and expenditures and ensure expenditures are according to donor stipulation.
• Review and update financial procedures and systems yearly or as needed.
• Manages the relationship with banks and other financial institutions.

JOB QUALIFICATIONS

• 7-10 years of managerial experience operating a facility (museum, zoo, or school preferred)
• Five years of experience working with computerized accounting packages, and solid understanding of systems and controls.
• Five years of experience as a controller or Finance Director
• Nonprofit accounting background preferred
• Excellent communications skills, both oral and written, supported by ability to use technological tools.
• Self-motivated with the ability to work independently and as part of a team and with great energy and persistence. Experience working with diverse constituencies.
• Proven organizational skills including the ability to manage multiple tasks and projects simultaneously and produce high quality results quickly and on time.
• Critical thinking, problem solving, accuracy and attention to detail.
• Access to own transportation, mileage is reimbursable.
• Available for occasional work events on weekends and evenings.
• Strong facility with Microsoft Office.
• Familiarity with a science-based organization is a plus