PURPOSE: Strategic managerial responsibility for the overall operations of Minnetrista in the areas of finance & accounting, campus operations, hospitality, retail, and information technology. Serve as Treasurer of the Board of Trustees. Participate in strategic and operational discussions and decision-making as a member of the Leadership Team.
Minnetrista’s culture is team-oriented and collaborative. To that end, all position responsibilities include the following three performance expectations & priorities:
Achieve the organization’s purpose by demonstrating Minnetrista’s vision, values, mission, goals, and strategies daily.
Help others achieve the organization’s purpose through collaboration and teamwork.
Carry out job function through completing the following essential duties directly or through subordinate personnel.
Demonstrate understanding of institutional policies and procedures; make thoughtful recommendations to the President and CEO when appropriate.
Engage with entire leadership team in strategic thinking, proactive decision-making, and constructive conflict on behalf of the institution.
Engage in continuous professional development; maintain an understanding of museum and related trends in order to make strategic decisions. Participate in institutional success by improving processes, sharing information and contributing new ideas.
Represent Minnetrista by engaging with the local/regional community, as well as state and national level associations, as relevant.
Direct treasury operations including cash management, accounts payable, purchasing, and disbursements for the institution. Maintain appropriate cash levels to carry out day-to-day and strategic operations of the institution.
Understand, review, update, and implement an appropriate system of policies, internal controls, accounting standards, and procedures; review with Finance & Investment Committee to seek Board approval; communicate to leadership team and staff, as appropriate.
Educate staff and managers in the institution’s budget process and philosophy to improve the accuracy of the budget, build buy-in, and encourage compliance.
Develop, manage, and ensure accurate and timely completion of accounting functions and reports on a monthly and year-to-date schedule, including Statement of Position and Statement of Activity.
Prepare and analyze monthly finance and management reports to ensure that financial conditions are in accordance with guidelines set by Board of Trustees and leadership team. Provide written and verbal financial reports to the Finance & Investment Committee, Board of Trustees, and leadership team regularly.
Provide support to the development department in fundraising event accounting and logistics; assist in identifying and managing grant funded projects; provide budgets, reporting, and invoices for grant reports in a timely manner.
Manage banking relationships to optimize service and minimize expense.
Oversee corporate assets and inventory control including technology, vehicles, and equipment.
Lead the selection of and work with external auditors to ensure annual financial statement accuracy and industry best practices aligned with federal and state law.
Prepare applications and filings to maintain tax-exempt status for real and personal property.
Lead annual operating and capital budget discussions and develop these in collaboration with leadership team; create and maintain long-term budget forecast. Review budget at mid-year, update projections and recommend corrective actions when necessary.
Hospitality and Retail
Oversee hospitality department to ensure a positive customer experience for internal and external guests while protecting physical assets.
Oversee retail department, including but not limited to the Orchard Shop and the Farmers Market.
Ensure profitability levels throughout functions, including facilities leasing and new initiatives for revenue generation. Develop and monitor progress toward annual goals as set out in business plans by the hospitality manager and the retail manager.
Provide oversight and strategic direction in the maintenance and upkeep of buildings, equipment, vehicles, and grounds. Manage associate director of campus operations. Ensure all operations and processes are compliant, revise processes as needed, and report discrepancies to the CEO.
Administer, manage, measure, and report on all capital projects, including SWOT, budget, and implementation. Lead the planning and implementation of initiatives for future facility needs.
Oversee safety and emergency planning as well as OSHA compliance. Report regularly to CEO as requested.
Oversee the risk management program, including liability insurance for the corporation.
Collaborate with director of HR and employee experience to oversee the benefits programs including short-term and long-term disability, health insurance, 401(k), and Worker’s Compensation Insurance. Research and recommend additional or revised fringe benefits.
Promote high levels of customer service across all areas of supervision.
Manage quarterly payroll tax reporting.
Maintain records and communication with managers in regards to contract labor, including tax documentation, payments, and record-keeping.
Develop, recommend, implement, and update policies and procedures for all electronic systems, including but not limited to computer, telephone, audio-visual, and security. Manage outsourced contracts and vendor relations.
Procure all office machinery, including purchases, leases, and all maintenance agreements.
Represent Minnetrista in a professional manner through active participation and involvement in community activities and clubs.
Serve as staff liaison for the Board of Trustees’ Finance & Investments Committee. Must participate in and attend Board meetings as Treasurer of the Board.
Perform all other duties required.
Primary sedentary office environment with desk, computer, phone, some physical files; remote work may be appropriate as facilitated through CEO. Must be able to move about 40-acre main campus. Work hours require flexibility with some evenings and weekends.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minnetrista values diversity and inclusivity and is an Equal Opportunity Employer.
Have BS/BA in accounting, finance or related field required; five to eight (5-8) years’ experience in finance and high-level management; graduate degree in finance, accounting, or business administration preferred.
Possess a thorough understanding of, and experience in, accounting and financial management principles (GAAP) with responsibilities for financial systems management and reporting, audits, budgeting, payroll, and tax filings; experience with not-for-profit fund accounting preferred.
Demonstrate strong communication, multitasking, analytical, organizational, and project management skills including delegation; ability to work individually and collaboratively. Deliver timely outcomes.
Show proficiency with Microsoft Office Suite, particularly Excel. Experience with financial software, Financial Edge by Blackbaud preferred. Able to learn new software as necessary.
Able to interact, manage, lead, motivate, and delegate as appropriate with division staff is required.
To be successful in this position, an individual must be aligned with Minnetrista’s cultural values and visitor-centric focus. The incumbent ensures effective working relationships by cultivating and maintaining professional credibility with all staff, administration, and volunteers. The individual demonstrates maturity, sound judgment, positive attitude, and works collaboratively with peers and colleagues throughout the organization and community.
Salary: $70,000 – 80,000
Outstanding Benefits Package:
Health, Dental, Visions Plans
Short and Long Term Disability
401(k) with Safe Harbor and Employer Match
Cell Phone Stipend
Vacation, Sick and Personal Days
Minnetrista is a museum and gardens that celebrates and explores the Ball Family Legacy in our region. Through indoor and outdoor exhibits, we share the rich history and stories of East Central Indiana. Located in Muncie, Indiana along the White River, Minnetrista is a 40-acre campus that includes a museum center, 3 historic homes along the nationally registered Historic Minnetrista Boulevard, 20+ acres of gardens, and a 6-acre Nature Area. Minnetrista is the largest nonprofit cultural leader serving East Central Indiana. We are 45 minutes from downtown Indianapolis, 2 hours from Cincinnati, and 4 hours from Chicago.
Minnetrista is the home of the Ball Jar; a gathering place and catalyst for community engagement. We create shared experiences that connect people, leading to a better quality of life.
We envision a thriving community where people who call this region home take pride in its accomplishments and aspire to a brighter future.
Family & Relationships - Minnetrista treasures shared experiences. From our founders to our visitors, from our employees to our community partners and supporters,... we champion the power of growing together.
Adaptability - Minnetrista creates experiences that reflect the organization yet anticipate the needs and exceed the expectations of our audience. As an organization, we are nimble and quick to respond to opportunities and challenges.
Stewardship - Following in our founders' footsteps, we care for, preserve and protect that with which we have been entrusted so that those who follow us can continue the legacy. Minnetrista is a strong and sustainable asset that supports economic development for our community.
Entrepreneurship - Minnetrista embraces a culture of innovation and risk-taking that responds responsibly to opportunities that advance our vision, mission and strategic goals.
Learning - We celebrate learning experiences that are fun and engaging, encourage visitors to explore their world, and educate through discovery and play.