Lawrence Berkeley National Lab's (LBNL) Office of Chief Financial Officer Division has an opening for a Field Finance Manager to join the team. This position is matrixed from the CFO Field Finance Department to an assigned area/division(s) to provide line management to a team of resource analysts (2 to 6) as well as detailed and comprehensive program/project budget management, planning and analysis services while operating within the Lab's financial policies and procedures and exercising independent judgment. This includes providing financial support and consultative advice to Area/Division Management, scientific investigators and their research programs/projects or operations managers covering parts of the assigned division's annual funding from the U.S. Department of Energy (DOE), other direct sponsors, and/or the Laboratory's Operations Division. Applies broad expertise or unique knowledge of program/project/functional area, Federal Cost Accounting Standards, the Lawrence Berkeley Laboratory (LBL), University of California (UC), DOE and other funding agencies' policies and procedures in performing highly advanced budget planning and analysis, including broad-based forecasting, modeling, scenario management, and contingency and long-range planning. Independently develop solutions to diverse, complex problems, where decisions and solutions have a significant impact on major programs/projects. Use skills to contribute to the development of organizational objectives and principles and to achieve goals in creative and effective ways. Exercise independent judgment in methods, techniques, and evaluation criteria for obtaining results. Contribute to the development of innovative solutions, principles, and ideas. This position also serves as a primary point-of-contact between the area/division and other internal and external groups on major financial management processes and issues, including representation on OCFO level initiatives. What You Will Do: Provide effective line management and leadership, supervision and workload management for assigned OCFO Field Finance staff, resource analyst(s), providing financial services matrixed to assigned areas/divisions who provide financial services to the Areas. This includes training, assigning work and providing guidance on financial policies and practices. Conduct performance management including providing timely positive and constructive feedback, as well as career and skill development guidance. Ensure groups are cross-trained and capable of providing back-up and support across groups and divisions. Review the quality control of work products prepared by assigned staff members with respect to compliance with the funding agency's guidelines, and compliance with LBNL, DOE and UC policies, processes and guidelines. Maintain a working understanding of the Laboratory's financial and reporting systems in order to mentor staff on how to apply them to specific tasks at hand or for special projects. Foster a diverse workforce and support the lab's Diversity, Equity, and Inclusion program. Demonstrate an operational understanding of labor/employee relations issues and communicate information to subordinates on working conditions, career opportunities, and compensation. Understand and implement the Laboratory's affirmative action as well as safety policies and practices. Direct the planning and execution of Area and multi-division financial analysis, broad-based forecasting, and modeling to inform Area strategic planning decision-making. Exert significant latitude in resolving highly impactful issues utilizing broad knowledge of DOE and SPP/CRADA sponsor policies, contract terms, Generally Accepted Accounting Principles (GAAP), Cost Accounting Standards (CAS) and other Laboratory policies to provide budget planning and analytical services for all fund types including operating, capital equipment and fabrications, LDRD and gifts. Serve as liaison with Divisional management teams, OCFO and SPO staff regarding funding, costing and other project management issues. Continually evaluate current and future financial management needs of client Divisions and implements strategic approaches while assuring effective fiduciary stewardship, such as adherence to budgets, schedules, work plans, and performance requirements. Develops strategies to enhance data collection and financial management and reporting by utilizing and customizing advanced reporting capabilities. Failure to provide accurate fiscal management could adversely affect major institutional planning and the Lab's ability to effectively compete for funding. Coordinate Data Calls from various stakeholders including but not limited to; Area/Lab Management, OCFO Depts, SPO, and IPO. Actively participates in process improvement, re-engineering, and best practice initiatives. Oversees post-award financial management. This includes: developing and directing the preparation of short and long-range budget forecasts; performing extensive, trend analysis and cost modeling, including estimating manpower and other project costs; anticipating and managing gaps in funding to keep programs operational, and ensuring that personnel are supported during contract continuations and multiple sponsor project starts; developing and managing the implementation of contingency plans; Managing bridge funding requirements; Managing highly complex program/project/functional activities from inception to close-out; Develop highly complex standard and ad hoc financial reports and for various stakeholders; Manage highly complex projects the failure of which has especially high consequences for the Lab. Work on significant and unique issues where analysis of situations or data requires an evaluation of intangibles. Leverage broad understanding of Divisions' mission and objectives and business model(s) in recommending strategies for managing financial matters related to multiple sponsors, funding uncertainty, varying sponsor financial terms, guidelines and funding cycles, specialized sponsor reporting requirements, Federal Cost Accounting Standards requirements, and other general Laboratory financial management policies. Erroneous decisions or recommendations would normally result in the inability to reach crucial organizational objectives and may have a prolonged effect. Provide technical and consultative services to deliver best-value solutions that balance quality, timeliness, cost, and risk to support short- and long-term Area goals in alignment with institutional goals and responsibilities. Provide specialized expertise to the Associate Lab Directors, Division Directors, and Deputies for Operations in the interpretation and application of LBNL, Dept. of Energy, UC, and a broad range of Strategic Partnership Projects (SPPs) financial and administrative policies. Demonstrate expert capabilities in leading the achievement of the mission and strategic direction of both OCFO and matrixed organizations. Leverage established network of relationships and fosters the development of cross-divisional and hierarchical relationships through influencing dialogue; Promotes collaborative working relationships with internal and external customers/partners including area/division management as well as senior Lab management, in order to resolve extremely challenging and complex issues that are highly impactful to the Lab. Demonstrate accountability, where decisions and solutions have a significant impact on the Lab; Embodies customer service ethos while promoting financial stewardship. Consistently prioritize highly complex assignments and delegates tasks to direct reports or cross-functional team members to meet competing organizational commitments. Demonstrate effective communication skills, both written and verbal, that incorporates the appropriate focus/synthesis and nuance, and ensures information and ideas obtained from others are appropriately integrated and disseminated to key stakeholders and direct reports if appropriate.
Additional Desired Qualifications: May contribute to the development of financial services strategies for the financial staff that aligns with the OCFO Strategic Roadmap and Area financial management needs to assure that staff meets the needs of the client Areas while fulfilling their fiduciary stewardship responsibilities. May provide areas/divisions perspective and needs when consulting, advising, and supporting Lab-wide financial management issues resolution or process improvement initiatives. May manage and lead pre-award financial support for a mix of research programs funded by DOE and SPP sponsors including proposal development, subcontract processing, and coordination with internal and external contacts such as LBNL Strategic Partnerships Office (SPO), OCFO Budget Office's Reimbursable Group, and sponsors.
What Is Required: Bachelor's degree and/or a minimum of 5 years of relevant career experience in an accounting, finance, business or related field in a research, academic or large/complex organization, and financial leadership, preferably in a large research organization. Expertise in business, budgeting and accounting principles including Generally Accepted Accounting Principles (GAAP). Expert knowledge of cost accounting standards (CAS) and other Federal processes and regulations. Expert in providing financial advice and consultative services, including short and long-range financial planning, estimating, budgeting, cost and effort tracking, analysis and forecasting, indirect rate development, monitoring expenses appropriateness, tracking and reporting and project close-out. Experience with leading and supervising a team. Provide staff with guidance and training to ensure assigned area/division is provided with quality, comprehensive and effective services/deliverables. Strong and advanced organizational, analytic and problem-solving skills - including experience independently organizing relevant information, presenting options and impacts and recommending solutions. Expert-level experience with spreadsheets and financial databases, such as Excel, and PeopleSoft financial applications and other relevant software applications. Expert-level experience with Excel data analysis functions and creating macros. Experience in creating effective standard and ad hoc reports and presentations, including the effective use of charts and graphs. Proven ability to build relationships and trust, gain a comprehensive understanding of client area/division mission, sponsors and needs, interact effectively with a broad range of customers at varying levels within the organization, such as senior area/division managers, PIs, divisional budget analysts and LBNL staff. Ability to interact effectively with a diverse and broad range of customers, including scientists, operations managers/staff, divisional resource analysts, other LBNL departmental staff, and program sponsors and other external stakeholders; Ability to articulate the key issues and summarize solutions and recommendations in a manner that meets client needs while building client confidence and trust. Excellent written and verbal communication skills and customer service focus. Is familiar with applicable Federal Acquisition Regulations and the Department of Energy Acquisition Regulations. Demonstrated proficiency with Windows-based personal computer systems.
Additional Desired Qualifications: Master's degree or equivalent in accounting, finance, business or related field. Extensive knowledge of Federal Cost Accounting Standards and other Federal processes and regulations. Extensive knowledge of DOE, UC, LBNL, and SPP financial policies and procedures and reporting requirements. Extensive knowledge of contract and grant proposal administration; reviewing & interpreting solicitations, proposal preparation, and understanding of research administration guidelines of federal and non-federal sponsors. Working knowledge and experience with PeopleSoft financial applications.
The posting shall remain open until the position is filled. Notes: This is a full-time career appointment, exempt (monthly paid) from overtime pay. This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment. Diversity, equity, and inclusion are core values at Berkeley Lab. Our excellence can only be fully realized by faculty, students, and staff who share our commitment to these values. Successful candidates for our faculty positions will demonstrate evidence of a commitment to advancing equity and inclusion. Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law." Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.
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