Our unique academic environment is enhanced by the use of the most dynamic and effective methods of instruction. Students are encouraged, through an interdisciplinary approach, to seek academic challenges, develop critical thinking skills, and apply new concepts as they strive to become responsible, impactful leaders of the future.
Our small class sizes, dedicated faculty, and involved parents help us to create a safe and supportive environment in which individual talents are developed and shared. High expectations for achievement, creativity, self-discipline, and social responsibility are the cornerstones of The Atlanta Academy.
Title: Director of Finance and Operations
Reports to: Head of School
Status: 12-month, exempt position
Hours: School year hours: Monday – Friday, 7:40 am – 4:00 pm
Purpose of Position:
The Director of Finance and Operations provides management and oversight for the following Business Office functions: budgeting, financial reporting and banking, human resources, payroll, food service, facilities, purchasing, receivables, payables, cash management, school store, and financial aid. The position reports directly to the Head of School and works closely with the Finance, Investment and the Building and Grounds committees of our Board of Trustees. Maintains professional relationships with the school’s banks, lawyers, auditors, insurance and benefit brokers, government regulators, architects, contractors and vendors.
This position will work closely with the administrative team, faculty, parents and students to accomplish the essential duties and responsibilities noted below.
Essential Duties and Responsibilities:
Performs planning, organization and management of the Business Office including bank reconciliations, cash management, accounts payable, account receivable, purchasing, budgeting, financial reporting, human resources, payroll, food services, facilities and grounds.
Establishes policies, procedures, standards and strategies for areas of responsibility and provides adequate internal control capabilities and strengths to safeguard the school assets.
Prepares and monitors a 4 million annual budget.
Manages and supervises the school store and facilities.
Secures adequate systems and establishes procedures to meet the information needs of the school and its administration.
Performs and coordinates human resources including employee relations, benefits and compensation and payroll and 401K administration.
Maintains compliance with governmental regulations and changing regulatory environment by staying current on law and regulations that may affect compliance with support from benefits broker and human resource consultant.
Manages and supervises the Business Office staff which is responsible for purchasing and all accounting related functions (e.g., accounts payable, accounts receivable, school store).
Manages financial aid process, including preparation of materials, a compilation of data for financial aid committee, record keeping, notification and follow up.
Administers and maintains all property, casualty and liability insurance for the school.
Oversees all facilities management, which includes all building repairs, construction, security and janitorial.
Oversees preparation for and compliance with governmental and insurance inspections (e.g., fire alarm system including extinguishers, sprinkler and hydrants, workers compensation site reviews and audits, department of labor audits).
Eight to ten years of managerial level accounting/financial business management experience in education.
Must include experience supervising staff and budgeting and forecasting.
Requires knowledge of generally accepted accounting principles and experience with automated accounting systems.
Must have excellent communication skills, and good interpersonal, organizational, leadership, management, and supervisory skills.
Position requires skill in the use of Sage 50 Accounting.
Position requires the ability to work independently as well as with staff and parents.
Ability to describe problems and work orally or in writing to supervisor as required.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to think critically and creatively.
Ability to demonstrate leadership qualities.
Ability to carry out instructions furnished in written or oral form.
Ability to take initiative and problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain the confidentiality of information regarding students, employees, and others.
Organizational and time management skills.
Ability to navigate and utilize school online management system.
Maintain confidentiality in all school matters.
Position works in an office environment at a private school.
Position requires occasional lifting and/or moving up to 25 pounds while performing the duties of this job.
Position requires sitting at a desk working on a computer for at least ½ of time.
Position requires regular and reliable attendance.
Position requires proficiency in English and grammar usage skills.