The position at The Hormel Institute, University of Minnesota, reports to the Finance Manager and works closely with other grant pre-award staff. Serve as sponsored and non-sponsored project/program manager for assigned Hormel Institute faculty, including responsibility to monitor and report financial activity, provide fiscal oversight, audit, reconcile, and analyze data and transactions for compliance, and forecast accurate balances. Interpret award regulations and relate to principal investigators and lab staff, as well as pro-actively identify and resolve issues related to carry forward requests, no cost extensions, re-budgeting requirements, grant close-outs, changes in personnel, cost-share/salary cap compliance, and effort certification. Provide expertise to faculty and other stakeholders on accounting, reporting and fiscal management issues, proficient knowledge base, strong communication skills, and capacity to work both independently and as part of a team.
25% - Financial analysis and reporting
Prepare monthly and annual reports for assigned grants/projects/programs for principal investigators and departmental financial team.
Prepare financial analysis of assigned accounts to problem solve, identify areas of concern, document for audit purposes, and recommend a course of action to resolve any issues.
Analyze situations that arise and use judgment to interpret grant, contract, and University of Minnesota regulations. Monitor spending activity on assigned accounts and reconcile account activity on a monthly basis; resolve accounting issues identified during reconciliation.
Must be proficient to interpret and apply policy to grant management situations outside of the box.
20% - Financial Consulting and Communication
Facilitate meetings with principal investigators regarding the monitoring of grant expenditures and balances, and advise on other related non-sponsored financial accounting matters by keeping the principal investigator and the finance manager informed of current and projected balances.
Provide data and recommendations regarding account balances, budgeting practices, and accounting functions.
Provide support and recommendations regarding administrative requests to the Sponsor such as submission of re-budget requests, no-cost extension letters, changes to key personnel, requests for carryover of unspent funds, budget short falls/overruns, as well as subaward activity and contract set up and amendments.
Draft and review these communications that go out to the Sponsors on behalf of the principal investigator and The Hormel Institute to ensure compliance and financial integrity.
15% - Finance Team Operations
Serve as a resource, consulting with principal investigators, administrative/lab staff, and other accounting and payroll staff regarding financial services, practices, and policy and procedure interpretation related to procurement allowances, travel, appropriate justification preparations, p-card usability, and other financial regulatory activities. Serve as liaison between the principal investigator and the Office of Sponsored Projects Administration Sponsored Financial Reporting and department staff, interpreting and explaining policy and procedural requirements.
Work within the team to provide information and coaching to resolve gaps in processes or procedures.
Analyze the efficiency and adequacy of established department accounting procedures; and develop and implement changes in collaboration with Finance Manager.
15% - Effort Certification and Payroll Distributions
Coordinate effort certification, including managing and monitoring payroll distributions, effort, salary commitments, salary cap issues, and budgetary implications. Communicate regularly with principal investigators regarding necessary distribution changes; process necessary corrections and set up required cost-share/salary cap correctly.
15% - Departmental Approvals and Audits
Perform departmental approvals and serve as departmental backup Certified Approver, including serving as point of contact for trouble-shooting and problem-solving sponsored activity issues that arise within assigned accounts. Audit and approve/deny expenditures on assigned sponsored and non-sponsored accounts based on administrative requirements of the University of Minnesota and Sponsor. Prepare journal entries for funding transfers, cross-charges, adjustments and corrections.
10% - Professional Development and Certifications
Attend classes, workshops, seminars, and other meetings to remain up-to-date on system and policy changes, attain and/or maintain Certified Approver status, and continue professional development. Serve on various central and local committees, advisory boards and user groups.
Required Qualifications BA/BS plus at least two years of professional work experience or a combination of related education and work experience to equal six years. Strong written and oral communication skills Proficient Excel skills and experience with spreadsheet development Ability to work independently and as part of a finance team
Preferred Qualifications Current UMN Certified Approver Experience in managing sponsored accounts Experience with the enterprise financial system Academic environment experience Ability to provide excellent customer service while maintaining compliance with University and Federal policies and procedures
Internal Number: 337813
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.