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The Department of Radiation Oncology at the University of Washington is one of 32 departments in the School of Medicine. With 80 core faculty members, the Department is one of the largest Radiation Oncology programs in the country. The Department provides professional services at eight (8) core sites of practice, throughout the UW Medicine and partnering entity system (VA Health System, Seattle Children’s Hospital, Seattle Cancer Care Alliance, etc.).
The UW Department of Radiation Oncology is a state-of-the art program that includes advanced X-ray treatment delivery, including IMRT and SBRT, as well as protons and maintains the only operating clinical neutron facility in the world. In addition, the Department has a robust clinical and translational (bench-to-bedside) research program with a large investigator-initiated clinical trial portfolio. The Department treats approximately 3000 patients annually.
The core faculty consist of physicians (32), medical physicists (23), advance practice providers (APPs) (8), research (basic science) faculty (5), and 12 courtesy/adjunct faculty. There are also a number of professional engineers (non-faculty PhDs) and technicians who work on the medical neutron cyclotron facility.
The Department’s professional revenue budget exceeds $30 million, and is managed across a wide variety of fund sources and professional service agreements. This budget intersects with the technical revenue funds flow from radiotherapy delivery at each site of practice. The Department works closely with the physician practice plan (UWP- University of Washington Physicians) to orchestrate clinical funds flow and physician incentives.
The Department of Radiation Oncology is committed to three core missions: 1) to improve cancer care everywhere 2) to train the future leaders in the field by providing trainees with access to the leaders of today and 3) to pioneer the treatments of tomorrow through innovative research programs while delivering state-of-the-art cancer care to our patients today. The Department is an integral component of the only NCI-designated comprehensive cancer center in the Pacific Northwest. This NCI designate cancer center is one of the top-funded cancer centers in the country and is ranked ninth in the nation by U.S. News & World Report for 2020.
The Department is also committed to a diverse, inclusive community, and place this commitment at a central place of the department’s mission.
We have an outstanding opportunity for a Vice Chair of Finance and Administration, Radiation Oncology.
Reporting directly to the Chair of Radiation Oncology and to the Chief Financial Officer for the SoM, the Vice Chair has a comprehensive range of responsibilities for Department’s operations at all medical centers as well as research, educational and administrative functions. The department delivers care to a multitude of sites within UW Medicine and to other site in our affiliated institutions and elsewhere. The Vice Chair is responsible for the overall management of administrative and fiscal operations with combined annual expenditures in excess of $30 million. Core Competencies for this position include professionalism, leadership, communication skills, organizational & analytical skills, and technical and professional knowledge.
As a UW SOM Department Vice Chair, the incumbent carries out duties prescribed by the directing, overseeing, or partnering institutions and organizations. The critical knowledge and skills include: Human Resource Management, Financial Management and Development Activities, Operations Management, Practice Plan Management, Information Management, Research Management, Compliance and Risk Management, Facilities Management and Educational Program(s) Management. The Vice Chair acts in an advisory capacity to the Chair and various Department committees, providing financial guidance, background information, and management advice. In addition, the Vice Chair is the Department's primary working-level interface with the Dean's Office, the Practice Plans, and other departments in the University regarding administrative issues. The Vice Chair will be responsible for creating administrative structures that support the department in its success in working across a highly matrixed organization. Additionally, as a key leader in the department the Vice Chair will work in partnership with the Chair and program directors to advance healthcare equity as we strive to move the department to deliver on the commitment for UW Medicine to become an anti-racist institution.
The key roles and responsibilities of the Vice Chair for the Department include but are not limited to:
Human Resource Management – 15%
Manages the human resources of the department, to include the faculty and the department staff, in accordance with University of Washington and School of Medicine policy and procedures.
Key human resource (HR) management responsibilities: •Department policies regarding Federal, state, UW, SOM, and other local laws/agreements •HR measurement/monitoring systems •Pay policies that are in line with trends/benchmarks or SOM policies/directives •Strategic planning in recruitment/retention of faculty and staff •Academic HR including medical staff privileges and appointments •Overall Departmental staffing needs and requirements
Financial Management and Development Activities – 20%
Manages the financial resources of the department to include budgets and funds from federal, state, practice plan, private, University, and foundation sources to ensure ethical and fiduciary practices. Key financial management responsibilities:
•Financial performance of clinical, scientific, and educational goals •Compliance (federal government, state, and other research project sponsors) •Management of clinical practice funds, State-derived budgets, indirect cost recovery funds, federal grants, gift and endowed accounts, industry and other sponsored contracts and agreements •Financial forecasting for short-term and/or long-term planning •Internal controls and audits •Development and Advancement support;
Operations Management – 10%
Manages department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities. Key operations management responsibilities:
•School of Medicine Practice Plans •Change management •Relationship building and partner negotiations •Records management •Residency, fellowship, clerkship, undergraduate, and graduate student programs;
Practice Plan Management – 10%
Manages the practice plans(s) of the department to include the member appointment process, budget process, revenue cycle, funds flow projections, pro forma accounting, the incentive plan, and compliance requirements. Key practice plan management responsibilities:
•Forecasting/Planning/Reporting •Revenue Cycle Management •Education and Compliance
Information Management – 10%
Manages the information requirements of the department, to include academic, business, educational and research information needs; incorporating and utilizing the existing Information Technology architecture. Key information management responsibilities:
•Department website and on-line presence •Department newsletter, CME brochures and mailings, scientific presentations and other public relations communications •University and department external fundraising in collaboration with UW Medicine Advancement •Information Technology architecture and software •Information security and reliability
Research Management – 10%
Manages the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information (PHI) compliance issues. Key research management responsibilities are:
•Grant and contract administration •Research sponsorship, pre-submission activities, IRB and animal research compliance •Principal Investigator research program transfers •Research Facility Management •Database Management
Compliance and Risk Management – 5%
Promotes compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements. Key compliance and risk responsibilities:
•Compliance with federal, state, and industry laws or policies on corporate compliance; •HIPAA training and policy implementation •Investigations and coordination with oversight bodies •Operational risk assessment and mitigation •Internal audit plans
Facilities Management – 10%
Manages facilities to ensure effective, efficient, and safe operations and preservation of resources. The department is decentralized with its space, occupying clinical and administrative space at UW Health Sciences, Harborview Medical Center, UWMC-Montlake, UWMC-Northwest, UWMC Stadium Clinic, Roosevelt 1, Roosevelt Commons, and Northgate Thornton Place. Key facilities management responsibilities:
•Space planning, policies and assignments for staff and faculty •Long-range space planning and renovation projects •Compliance with fire and safety codes and laboratory requirements •Equipment inventory systems and capital planning •Off-campus lease arrangements
Educational Program(s) Management – 10%
Supports program director(s) and faculty in management of educational program(s).
Key educational program management responsibilities:
•Supporting Program Directors (Residency, Medical Student, Fellowship, Graduate, Undergraduate, etc.) and faculty leaders in the management of educational programs •Department policies in alignment with ACGME, ECFMG, RRC, and professional societies •Periodic program reviews for accreditation/certification and training grant renewals •Accredited and non-accredited Continuing Medical Education community •Academic appointments of visiting scholars and visiting scientists
This position requires a minimum of a Master’s degree in Business Administration (MBA), Health Care Administration, Public Health, or related field. Other required qualifications are listed below:
•At least five years management-level experience, preferably in an academic medical center or hospital environment. •At least seven years supervisory and office management experience. •Demonstrated experience working with large, highly structured personnel systems. •Proven leadership and sophisticated communication skills. •Experience in performing complex medical center/departmental financial analyses using personal computer software. •Experience with clinical departments in a medical center/hospital environment. •Experience in physician group practice operations and financial management. •Demonstrated experience in business planning, financial analysis, and/or strategic planning. •Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.