Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher) in Business Administration, Accounting, Finance or Higher Education Management. Three (3) years of full-time experience in budget management. Proficiency in Microsoft Office Suite and/or Google Apps.
Master's degree (foreign equivalent or higher). Four or more (4+) years of budget management experience. Budget and/or finance experience within a higher education or healthcare setting. Working experience with Article 28. Experience with purchasing and reimbursements. Grants management experience (pre and post award). Experience with presenting data and reports.
Brief Description of Duties:
Under direction from the Assistant Dean and CFO, the Manager, Budget & Finance administers the Dental School's budget program within the scope of responsibilities below.
Prepare multi-year budgets by translating academic plans, patient care programs, and research projects into financial dimensions including 3-year all funds operating budget.
Manage the annual preparation of budget and fiscal statistical data and review budget monthly.
Work with department administrators to develop and apply standards of measurement.
Prepare all budget justifications and submittals for the Assistant Dean/CFO review and maintain controls in the administration of approved budgets. Review and submit requests for changes.
Maintain budget, actuals, and reconciliation documentations for institutional use.
Review multi-year budgets versus actual trends and forecast multi-year trends.
Manage purchasing budgets and create investment scenarios for procurement.
Analyze departmental travel budgets and check for reasonableness of expenses.
Develop capital budgets including equipment replacement and software upgrade plans.
Monitor monthly snapshots of budget to actual salaries and FTEs.
Review historical actuals versus current budget for performance-based budget analysis.
Update budget breakdown for mid-year and year-end condition/cash accrual reports.
Prepare business plans and models, cost-benefit analysis and financial analysis for Assistant Dean/CFO review.
Reconcile monthly financial transactions against budgeted and unbudgeted items.
Reconcile monthly, quarterly, and yearly contractual expenses for reimbursement.
Maintain records for annual Article 28 DTC audit and coordinate the audit process.
Ensure financial transactions are in compliance with university-wide policies.
Reconcile faculty start-up funds and sends monthly reports to respective faculty.
Manage positions/compensation requests and review attrition/retention transfers.
Analyze academic reports as they relate to tuition sharing and student fees.
Project, reconcile, and maintain bi-weekly payroll data for 26 pay periods.
Review all funds reports and maintain records for strategic financial planning.
Reconcile monthly cash reports including balance, AR and collection analysis, and trends.
With attention to details, review detailed general ledger reports to ensure accuracy.
Maintain reports on research and foundation allocation, revenue, and expenditures.
Keep account records current and serve as the account assistant on all accounts.
Process allocation, revenue, and expense transfers and reconciles accordingly.
Ensure all financial reports are accurate and reconcile patient care cash collections with the University's financial systems.
The incumbent engages in school-wide projects as they are assigned.
Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university The Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Office of Finance and Administration-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30- 5 Pass Days: Sat, Sun
Posting Start Date: Sep 22, 2020
Posting End Date: Oct 23, 2020, 3:59:00 AM
Salary: Commensurate with experience
Salary Grade: SL3
Appointment Type: Term
Internal Number: 1903119
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.