Under the direction of the College Finance Director and in close collaboration with the Department Chair, oversees the fiscal functions of the Department of Mechanical and Aerospace Engineering (MAE), within the College of Engineering as directed by the college internal control structure, which includes ensuring segregation of duties in the processing of every financial transaction, appropriate mandatory approvals and reconciliation; provides advice to the Department Chair regarding finances and business activities; manages the fiscal service and support functions of the department; provides fiscal input to the Chair on the development of strategic plans; implements the department’s strategic plans through sound, compliant financial and administrative policies and procedures; assures sound financial management through short- and long-term budgeting, forecasting resources changes based on enrollment fluctuations, expense control, revenue enhancement, regular and timely financial reporting and analysis; advises Chair on fiscal issues and annual salary budget process; provides advice and training for initiators within MAE; partners with college Human Resource Professionals (HRPs) to provide advice in the areas of human resources to the department chair; implements and administers college policies and procedures in the department; oversees and confirms payroll certification and performs reconciliation to general ledger (GL); conveys and manages highly sensitive information while maintaining the utmost confidentiality; collaborates with Chair to develop and implement departmental initiatives by defining strategies that align with the department’s values, priorities, and accountability standards; manages fiscal operations and recommends and implements changes to meet established objectives; provides oversight and approval of personnel functions, such as definition of duties, reporting relationships, selection and assignment of staff; provides input to the Chair and College on present and future fiscal staffing requirements; advises faculty, staff, and students on university and department policies and procedures; advises the chair in the annual merit compensation process (AMCP); ensures all supporting documentation and audit trail information conforms to University guidelines; initiates budget and fund transfers; creates financial reporting and analysis; prepares, analyzes, interprets, and presents data for internal and external reporting; prepares and responds to requests for special and ad hoc reporting; provides advice to the Chair on management of gifts from donors and works with advancement to effectively disburse funds; hires, trains, assigns workload, supervises and evaluates fiscal staff and staff supervisors; provides oversight, coaching and guidance to the fiscal staff and staff supervisors; oversees the fiscal staff and supervisory duties, advising, resolving issues, and filling in as a backup when necessary; assists department chair and faculty in conducting faculty searches; serves as a resource and works to provide solutions to faculty and staff; represents the department to other administrators and outside agencies on administrative policies and procedures; assists with special administrative projects as requested by the department chair.
Additional Information for Applicants::
Resume and cover letter required with application submission.
Bachelor's degree in accounting or business administration or equivalent combination of education and experience; five years of financial management experience; considerable business experience in an administrative capacity; experience developing and managing budgets; experience in managing and leading staff; extensive experience with Excel; proficient use of electronic spreadsheets, pivot tables, databases; excellent presentation and public speaking skills; knowledge of accounting principles and applications; progressively responsible financial and administrative experience.
Master's degree in accounting or business administration or equivalent combination of education and experience; considerable knowledge of University policies and procedures, including the university's budget model, financial and HR business processes; demonstrated management expertise in strategic planning and resolution management; considerable experience in budget control and fund accounting.
Target Salary: $90,000.00 - $100,000.00 Annually
Job Category: Administrative and Professional
Job Appointment (FTE%):
The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or identity, national origin, disability status, and protected veteran status.
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