Director of Finance

Jacob’s Pillow Dance is seeking a full-time Director of Finance to join a dynamic, growing Business office at an internationally acclaimed dance center that is moving into a year-round structure.

The Director of Finance is responsible for overseeing all daily finance, accounting and reporting activities for an $8 million annual operating, and a varying capital budget of $1-10 million. The Director of Finance will ensure that Jacob’s Pillow has the financial systems and procedures in place to support effective program implementation, accurate reporting and efficient operations, as well as to conduct accurate and sound audits. They will work closely with department directors to understand how the scope of activities may affect the financial risks and opportunities of the entire enterprise.  The Director of Finance has two direct reports and reports to the Deputy Director.

Jacob’s Pillow has complex program offerings and diverse funding sources, including state, federal, corporate, and foundation grants, and multiple earned revenue streams. Knowledge and understanding of fund accounting best practices, current GAAP and Office of Management and Budget requirements for this role is critical, as is the ability to work closely with program directors and fundraising staff.

RESPONSIBILITIES

FINANCE:

• Manage and oversee all financial operations
• Approve/review all expenditures, including purchasing, company credit cards, check signing, and cash
• Maintain proper checks and balances; supervise control procedures
• Monitor, forecast and ensure properly segregated cash balances to meet obligations
• Oversee budget preparation and controls; work with all department heads to complete components, develop forecasts and monitor variances
• Oversee vendor relations and internal financial workflow; develop related policies and recommend them to senior management
• Execute Jacob’s Pillow’s investment and commercial banking needs, under the direction of Deputy Director and Finance Committee
• Oversee annual audit and liaise with Festival's independent auditors, subject to Board Audit Committee; oversee all registrations and filings
• Liaise with Treasurer and staff the Finance Committee of the Board of Directors
• Assist with production of grant proposal budgets and track the status of grant funds
• Issue monthly financial statements, budget status projections, investment reports, special project budget statuses, short and long term cash flow projections, and other information, financial analyses and other reports as needed
• Clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of Jacob’s Pillow’s financial status.

 ACCOUNTING:

• Supervise maintenance of financial records: general ledger, accounts payable, accounts receivable, payroll
• Manage accounting software, in tandem with IT Manager and fundraising database
• Ensure daily reconciliation of development records of contributions, as well as timely preparation of financial reports for funders
• Supervise all revenue recording and appropriate reconciliation to daily deposit records
• Oversee monthly reconciliation of fund balance accounting
• Oversee monthly endowment fund balance accounting
• Ensure financial and tax compliance with GAAP and FASB standards
• Manage payment of artist contracts, including charge-backs

HUMAN RESOURCE ADMINISTRATION:

• Work with Human Resources Manager to monitor and supervise onboarding and compliance paperwork
• Oversee timesheets approval and payroll processing
• Assist with employee benefits administration

BUSINESS OPERATIONS:

• Advise on legal and compliance matters, in tandem with Deputy Director
• Manage insurance coverage and case administration
• Manage State nonprofit registrations
• Supervise office management including reception, phone answering, office supplies, and mailroom activities
• Oversee State and Local government tax, registration, and compliance issues