Duties of the Finance Associate include, but are not limited to, the following:
Responsible for processing all Stipend and Tuition for the PHS program. Reviewing all student's accounts to ensure the stipend and tuition are paid correctly and in a timely manner. This process involves complex coordination with five departments (Environmental Health, Epidemiology, Global Health and Population, Nutrition and Social Behavioral Sciences).
Responsible for processing and overseeing the PHS program's accounts receivables and accounts payables transactions, including vendor payments, invoices, journal entries, credit memos, corporate card and reimbursements.
Researching and resolving any accounts payable issues, such as possible duplicate invoices, discrepancies between approved purchase orders and invoices received, missing documentation, etc.
Responsible for monitoring budget balances and reconciling the PHS program's accounts, making use of the subject matter expertise of internal and external financial regulations.
Serves as a point of contact for students and faculty for financial questions regarding stipend, tuition and programmatic activities.
Providing financial data to Program Managers for financial planning and decision making.
Responsible for collecting and organizing all the programmatic data for training grant submission. Will assist with, and review the submission of Training grants and fellowships, providing policy guidelines and budget recommendations.
Other Administrative duties:
Supporting program coordinator in events such as Orientation, Admissions Interview Days, Workshops,etc.
Providing coverage for teammates
Performing other duties (both financial and administrative) as assigned
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
5+ years of related experience required, with at least 2 of those years of experience in finance, grants management, or experience working in an academic environment; a combination of education and experience may be considered
Bachelor's degree strongly preferred
Experience with Oracle and/or Harvard financial systems (including HCOM, OBI, CREW, Wasabi, etc.) preferred as well as a desire and aptitude to learn complex data query tools preferred
Experience with spreadsheets and database software preferred
Strong written and oral communication skills preferred
Works well independently with minimal supervision preferred
Handles complex and confidential information with discretion preferred
Strong attention to detail, high level of accuracy, and excellent organizational skills with experience prioritizing work in an environment with multiple and conflicting interests preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51983BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.