1) Assist the Associate Dean with various operational tasks in the areas of facilities, human resources, or faculty services as assigned.
2) Create financial accounts and process account transfers.
3) Keep abreast of changes to university financial systems and changing regulations or guidelines. Propose efficiency improvements to the Associate Dean as needed.
4) Act as a primarily point of contact for managers and staff to provide financial policy guidance and basic financial customer service.
5) Provide the Associate Dean general support for annual budget planning.
6) Perform financial research, reporting or analysis as directed.
7) Assist departments across the Law School with GEMS and e-pay as directed.
8) Perform general accounting tasks, such as basic financial projections, account closing, or reconciliation as directed by the Associate Dean.
9) Monitor expenditures on active accounts, determines appropriateness of and approves expenditures.
10) Investigate variances against budgets as needed, advises of expenditure issues.
11) Processes e-payments to Law School vendors as needed, assist with account set-up for vendors and independent contractors.
12) Make deposits on behalf of the Law School.
13) Maintain financial and grant files.
14) Prepare audit and grant documentation as needed.
15) Maintain and monitor petty cash for the Law School.
16) Stale dated checks.
17) Other related duties as assigned by the Associate Dean.
1) Strong computer skills including word processing, database management, and spreadsheet skills
2) Strong financial and analytical skills
3) Excellent oral and written communication skills
4) Exceptional attention to detail and organizational skills
5) Ability to research issues and propose solutions to problems
6) Ability to exercise sound judgment, discretion and tact
7) Time management skills and the ability to handle multiple, concurrent tasks within deadlines
8) Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university
9) Ability to be flexible and adaptable to changes in workflow and procedures
10) Ability to work independently and complete projects on time and accurately with minimal supervision
1) Bachelor's degree
1) 2-3 years of relevant financial experience
2) Previous experience in higher education
1) Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR08113
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