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The Assistant Director of Finance administers the financial operations and payroll for both the Department of Neurological Surgery and the Department of Neurology. This position reports to the Director of the Department and is part of the senior management team of both departments. They are responsible for all departmental fiscal operations, contract management processes, financial reporting, payroll operations, and purchasing and procurement. They manage the associated personnel in these areas as well. The Assistant Director has delegated responsibility for ensuring that fiscal policies and practices within the Departments meet all regulatory and compliance requirements.
The Assistant Director must have a high degree of financial and analytical skills, drawing on a strong foundation of financial and accounting principles within a complex organizational environment. The Assistant Director must possess advanced accounting and data analysis skills, and be extremely confident in applying high level finance functions in Excel. This individual must understand, forecast, organize and oversee the management of two SoM Department fiscal operations, including payroll, reporting activities, purchasing and procurement. These responsibilities span across the spectrum of multiple funding sources, including, clinical services, grants and contracts, gifts, and State funding. The Assistant Director is the departmental expect regarding appropriate resource allocation and stewardship within approved fiduciary practices, and provides direction and expertise to faculty and staff on fiscal aspects within the Departments. In addition, the Assistant Director must be able to communicate the financial data and scenarios clearly and concisely to the Leadership team.
The Assistant Director of Finance must be able to synthesize current facts and circumstances, and develop, propose, and implement solutions that will achieve compliance and financial stability.
This role is particularly complex because of the depth and breadth of knowledge required to manage all forms of budgets, and expenses, as well as balance the demands of multiple departments. The Associate Director needs to understand the various policies and procedures that apply to both department's diverse research, clinical, and teaching initiatives and advises the Director on complex UW and State policies and practices. Additionally, both departments, while similar, have independent cultures, policies and processes. The Assistant Director must be able to understand and seamlessly navigate between the two.
Manage, forecast, project and apply operating sources and uses of funds across all central budgets, recommending adjustments to control budget variances and ensure prudent financial management
Manage and prepare reports to department and UW Medicine leadership; develop and implement standard operating procedures. , update the policies as needed
Ensure departmental compliance with University and departmental policies and procedures as well as guidelines from Federal and State government; lead all responses to audit requests
Oversee the interfaces between payroll and human resource transactions in Workday and SoM payroll systems; verify and approve all departmental payroll records
Manage all compensation structures, policies and procedures; lead the finance staff in processing and monitoring changes in compensation and distribution including costing allocations; oversee funding and management of physician allotment funds
Reports and Analysis
Develop and implement centralized tracking mechanisms to monitor and report on the status of all central departmental budgets
Prepare reports, financial statement information, and perform comparative analysis
Conducts financial analysis to identify financial, clinical and research service business objectives
Direct the work of 3-1.0 FTE classified staff in different campuses; sets performance standards; providing coaching and appropriate training; conducts employee evaluations, ensuring compliance with all HR policies.
Other Duties as Assigned.
Bachelor's Degree in Business, Finance, Accounting or similar field
5 years of relevant experience
Equivalent education and/or experience may substitute for minimum requirements.
Master's Degree in Business, Finance, Accounting or similar field.
Advanced knowledge of Microsoft Office Suite, particularly Excel, financial software and related technologies; knowledge of advanced financial functions in Excel
Strong to advanced mathematical and accounting skills
Ability to organize, analyze, problem-solve and communicate solutions
Strong experience in budget forecasting and budget development
In-depth knowledge of UW funding sources to analyze total sources and uses of funds at an organizational level and granular
Excellent organizational skills that support efficient and effective service and ensure accuracy and timeliness. At least 3 years of experience in a similar role managing financial operations
Proven capacity to effectively manage ongoing deadlines and ensure accuracy while responding quickly and appropriately to emerging and/or urgent issues
Ability to work closely with colleagues in a shared work environment
Experience and in-depth knowledge of UW administrative system tools including, MyFD, Workday, and Office of Planning & Budgeting database, and the Enterprise Data Warehouse to extract and download system data for analysis
CONDITIONS OF EMPLOYMENT:
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.