Strategic Business Advisor/Grants Manager- Finance 13728
The Finance department at West Virginia University is seeking applications for a Strategic Business Advisor/ Grants Manager. This position is responsible for management of projects, timelines, deliverables and other initiatives, as needed. The SBA must successfully implement and interpret federal grants management policies, plans and programs as well as state and other regulatory policies and procedures. Additionally, this position is responsible for building relationships within the college/school or unit(s) served and developing a culture centered on delivering excellent customer service while maintaining compliance with applicable regulations and University policy. The SBA supports unit leadership in strategic management of research activities for principal investigators in each unit and provides a deep functional expertise in the areas of grants management, reporting, and compliance, ensuring principal investigators and unit leadership maintain a knowledge of research activities and expectations for the unit. The SBA frequently engages with the Division of Finance, Talent and Culture and teams in the Shared Service Center. This position manages functional projects and other initiatives all while staying informed on financial policy, plans and programs as well as state and other regulatory updates.
In order to be successful in this position, the ideal candidate will:
Review Notices of Award documentation from sponsors and obtain a thorough understanding of award terms & conditions in order to provide oversight of financial and programmatic needs for all sponsored projects assigned.
Manages and analyzes project budget and variances, initiating revisions and other corrective action when necessary. Monitor project burn rate and suggest actions to PI to maintain compliance with sponsor guidelines.
Review and approve monthly financial reports provided by SSC and meet regularly with PI to discuss research portfolios and prepare for award closeout.
Creates annual budget for the unit(s) supported and submits it to the Budget Planning office in the Division of Finance.
Reviews variance budget reports with unit(s) leadership
Develops quarterly forecasting for unit; shared quarterly forecast with leadership and the Division of Finance
Develops quarterly unit-level financial reports and discusses them with unit leadership
Identifies appropriate funding for new hires and discusses hires with HR Partners
Reviews monthly fund and DA reconciliation reports received from the shared services center
Engages all necessary leadership constituents in support of developing new program initiatives and resolving complex matters.
Frequently engages with the Division of Finance, Talent and Culture, HR Partners, Shared Service leadership, and others to ensure complex questions are resolved.
Provides escalated inquiry support (phone, email, and chat/IM) to employees that have contacted the shared services regarding unit specific policies, plans and processes.
Effectively uses case management and knowledgebase tools to resolve, log, track and escalate employee inquiries escalated to the unit
Works closely with the Unit Leadership on special projects. Serves as a subject matter expert for unit on grants management project teams.
Ensures project activities are planned and prioritized appropriately balancing project and ongoing support needs with project leaders, cross functionally as needed.
As a subject matter expert, influences project decision where appropriate, to improve the customer experience and/or improve efficiency.
Ensures project deliverables are delivered on time and are documented.
Other unit specific activities as assigned
Bachelor's degree in Business, Accounting, Finance or related field. CPA, CRA, CGMA or Master's degree in Business Administration, or a related field preferred.
Three (3) years related professional-level work experience in finance, accounting, and/or fiscal management
Experience using a financial ERP, e.g. Oracle
Established expertise in Microsoft Office Suite, including Excel, Word, and PowerPoint.
Management of business/financial operations and post award research administration.
Experience with Kuali Coeus is preferred.
Knowledge and proficiency interpreting applicable state and institutional policies and procedures as well as Uniform Guidance and other federal regulations pertaining to sponsored projects.
Ability to interpret and apply agency guidelines and individual award terms and conditions.
Ability to exercise appropriate judgement to resolve budgeting and other financial issues and determine the appropriate course of action to resolve a customer issue.
Possesses strong customer service and communication skills typically acquired through prior work in a customer service setting.
Demonstrated ability to research and apply critical thinking skills to resolve complex issues related to financial projections and budgeting.
Ability to develop and maintain effective work relationships with other service team members in the unit, central Finance, OSP, Sponsored Projects Administration, Talent and Culture and the Shared Service Center.
Ability to identify and address areas of continuous improvement.
Effective organizational skills.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Feb 28, 2020
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 194082
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.