Reporting to the Assistant Director, Finance, the Finance Coordinator ('FC') provides support to Columbia World Projects' (CWP) Finance and Administration team. The FC is responsible for collaborating with various groups within the organization to provide fiscal, administrative, operational and analytical support to improve the performance, productivity, efficiency and effectiveness of the Finance and Administration unit.
The FC plays a key role in finance accounting and reporting, collaborating with all CWP staff by assisting with finance operations including processing, coordinating, managing and monitoring finance functions. The position is responsible for providing finance-related support to key functions such as Procurement including Accounts Payable and Purchasing, and internal financial reporting. The FC is an integral part of the monthly, quarterly, and annual process to ensure that financial information has been recorded accurately.
Proactive management of financial transactions including but not limited to: vendor management, voucher processing, travel and business expense reimbursement, travel advance processing, p-card reconciliation, securing back-up documentation for reconciliation and approval, auditing monthly CUIT bills, preparing check deposits, processing bi-weekly casual payroll timesheets, Staples processing, initiating purchase order requisitions, facilitation of service provider agreements, and processing internal transfers.
Audit transactions initiated by end users across the department for accuracy and compliance.
Process routine and ad hoc transactions, adjustments and corrections including journal entries, fund transfers, expense corrections, cost allocations, IDIs, labor accounting, cash deposits, gift transmittals in accordance with budget and financial objectives.
Process monthly expense transfers; reconciliations and analysis of account balances, overdrafts, payroll suspense.
Prepare journal entries for departmental expenses and accurately allocate expenses.
In collaboration with the Assistant Director, Finance, implement and monitor budget parameters, including preparing variance reports with explanatory data. Identify potential over-drafts and apprise Assistant Director, Finance and Director of Finance and Administration of impact.
Investigate use of new vendors and process compliantly; review invoices for payment initialization
With guidance from the Assistant Director, Finance, develop, implement and audit finance operations practices thus ensuring CWP is in compliance with University finance policies and procedures.
Execute accurate and timely month-, quarter-, and year-end closing of CWP's budget per CU OMB policies and procedures. Run, analyze, disseminate, and discuss financial reports with CWP leadership and staff.
Design and develop ad hoc financial reports to support program and department goals and objectives.
Support creation of fiscal year budgets by meeting with CWP leadership to discuss current/future program needs as well as support budget spend-down and budget modification.
Assume some of the responsibilities of the Assistant Director, Finance in his absence or by delegation in his presence
Cross cover other related financial and administrative positions and perform other duties as assigned by the Assistant Director, Finance or Director of Finance and Administration.
Bachelor's degree or equivalent experience required
Two to four years of related experience required
**Applicants must submit completed application, cover letter and resume**
Familiarity with Columbia University Finance Management Systems: ARC, FinSys, PAC/PeopleSoft, FDS preferred.
Excellent interpersonal, oral, and written communication skills
Exceptional attention to detail, strong organization and time management skills
Strong service oriented attitude
Strong analytical and interrogative skills.
Strong organizational skills and a proactive attitude
Proven consultative and client service approach to solving business problems and addressing new opportunities
Ability to work collaboratively in teams, or independently to achieve departmental goals
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506761
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