At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: 2/4/20
The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 225+ regular faculty members, 2,100+ graduate students, and 3,600+ undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. Operating expenditures for the College as a whole are close to $200 million annually.
EECS is the largest department on the UC campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 3,000+ undergraduates both in the College of Engineering and Letters and Sciences, 650+ graduate students, and 60+ staff members. The EECS mission is to provide high-quality instruction at all levels, prepare undergraduate and graduate students for leadership in the profession, perform high-impact research, and serve the campus, the State and the nation.
The position reports to EECS Administration Office Manager and performs high-level administrative functions to support the dynamic and complex course support needs of the Department. The position supports the Faculty Awards and Projects Analyst in administering faculty award nominations. The position also provides accounting support to the Department's Finance Team in managing $42M in annual operational and faculty expenses, including $9M+ in Temporary Academic Support (TAS) budget.
This role involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services includes activities in finance and human resources and may also include IT, facilities, or student services. General management includes long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
55% Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety.
Financial and Payroll Administration
Provides accounting and financial support to the Department's Finance team including cost expense transfers (financial journals); payroll expense transfers (direct retros via UCPath); cost share payroll budgeting; procurement card reconciliation and approvals.
Working closely with other team members, ensures that financial processing functions which may include Accounts Payable, Accounts Receivable, Cashiering and Collections are performed with accuracy and that daily departmental financial operations run smoothly.
Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and compliance with external regulations and internal policies.
Assists with researching, developing and implementing new and changing departmental business processes. Documents processes and procedures for financial activities. Assists in auditing of internal records and processes and prepares recommendations for changes as needed. Reads professional literature to understand regulations and best practices concerning financial accounting/payroll/recharge and services.
Academic Student Employee Hiring Management
CS Reader/Tutor Hiring - Works with instructors to find suitable candidates for open positions. Independently verifies candidate qualifications using various campus sysatems (SIS, CalCentral, etc.) and seeks appropriate approvals if needed from the College/Grad Division. Reviews to make sure that Reader/Tutor appointment/hiring data is accurate in the shared ACG database in which all EECS ASE hiring information is maintained.
35% CS Instructional Course Support Administration
Oversees administration of the EECS department's copy request services, which produces more than 200,000 copies per semester. Supports the department in its educational mission, providing copy services for course notes and discussion sheets, secure quizzes, exams, midterms, and finals. Ensures copy quality, accuracy, secure delivery and timely service in coordination with AAIII and student employees.
Provides special reprographic and document handling services to teaching staff. (e.g., scanning and binding of course questionnaires, uploading course materials to bCourses, printing certificates for class awards). Presides over exam-scanning reservation process, assigning portable scanners and scanner-room reservations to course staff after midterms and finals to be uploaded to Gradescope.
Manages student assistant work-queue, assigning copy-requests and tasks such as printing and delivery of course materials, resupplying paper, and general upkeep of the Cory Hall and Soda Hall copy rooms. Oversees supply and schedules maintenance of key equipment in coordination with AAIII.
Reviews current processes in place for course support needs and proposes/implements improvements as appropriate working closely with other department course support team members. Provides backend analysis of copy request volume and suggests process improvements to keep up with high demand.
10% New Faculty Resource Liaison Lead
Oversees coordination of administrative support to new faculty members who joined the department less than 2 years. Responsible for coordinating travel arrangements, travel and other reimbursements, EECS computer accounts, lodging issues, cardkeys, honoraria and parking, visas for faculty or high-level visitors. Independently review and troubleshoot any issues to resolve and complete support services requested in a timely manner.
Faculty Award Administration
Provides support to Faculty Awards and Projects Analyst in faculty awards administration and data analysis/reporting. Independently reviews and updates faculty profiles (academic accomplishments and research interests) to support award data management; maintenance of nomination materials archive.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Working skills to analyze information and synthesize large amounts of data with strong attention to detail.
Working knowledge of BFS, BearBuy, and other campus financial systems.
General understanding and knowledge of UC and campus policies and practices.
Working knowledge of common campus-specific and other computer application programs.
Bachelors degree in related area and/or equivalent experience/training.
*Salary commensurate with experience.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.